HomeMy WebLinkAbout2-13-13 Agenda Packet1
City of Morro Bay
City Council Agenda
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Mission Statement
The City of Morro Bay is dedicated to the preservation and enhancement of the quality of life.
The City shall be committed to this purpose and will provide a level of municipal service and
safety consistent with and responsive to the needs of the public.
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REGULAR MEETING
FEBRUARY 13, 2013
CLOSED SESSION
CITY HALL CONFERENCE ROOM - 5:00 P.M.
595 HARBOR ST., MORRO BAY, CA
CS-1 GOVERNMENT CODE SECTION 54956.8; PROPERTY TRANSACTIONS
Instructing City’s real property negotiator regarding the price and terms of payment for
the purchase, sale, exchange, or lease of real property as to three parcels.
Property: Lease Site 93-95/93W-95W; 901 Embarcadero
Negotiating Parties: Smith & Hannah Held and City of Morro Bay
Negotiations: Lease Terms and Conditions
Property: Lease Site 96/96W; 945 Embarcadero
Negotiating Parties: Stan VanBeurden and City of Morro Bay
Negotiations: Lease Terms and Conditions
Property: Lease Site 129W-131W; 1231 Embarcadero
Negotiating Parties: MBFC Acquisition Corp and City of Morro Bay
Negotiations: Lease Terms and Conditions
Property: 887 Atascadero Road
Negotiating Parties: Clarice E. Righetti Trust and City of Morro Bay
Negotiations: Voluntary Purchase and Sale
IT IS NOTED THAT THE CONTENTS OF CLOSED SESSION MEETINGS
ARE CONFIDENTIAL AND EXEMPT FROM DISCLOSURE.
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PUBLIC SESSION
VETERANS MEMORIAL HALL - 6:00 P.M.
209 SURF ST., MORRO BAY, CA
ESTABLISH QUORUM AND CALL TO ORDER
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
MAYOR AND COUNCILMEMBERS ANNOUNCEMENTS & PRESENTATIONS
CLOSED SESSION REPORT
PUBLIC COMMENT PERIOD - Members of the audience wishing to address the Council on
City business matters (other than Public Hearing items under Section B) may do so at this time.
To increase the effectiveness of the Public Comment Period, the following rules shall be
followed:
When recognized by the Mayor, please come forward to the podium and state your
name and address for the record. Comments are to be limited to three minutes.
All remarks shall be addressed to Council, as a whole, and not to any individual
member thereof.
The Council respectfully requests that you refrain from making slanderous, profane or
personal remarks against any elected official, commission and/or staff.
Please refrain from public displays or outbursts such as unsolicited applause,
comments or cheering.
Any disruptive activities that substantially interfere with the ability of the City
Council to carry out its meeting will not be permitted and offenders will be requested
to leave the meeting.
Your participation in City Council meetings is welcome and your courtesy will be
appreciated.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk, (805) 772-6205. Notification 72 hours
prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting.
A. CONSENT CALENDAR
Unless an item is pulled for separate action by the City Council, the following actions are
approved without discussion.
A-1 APPROVAL OF CITY COUNCIL MINUTES FOR THE CITY COUNCIL MEETING
OF JANUARY 22, 2013; (ADMINISTRATION)
RECOMMENDATION: Approve as submitted.
A-2 PRESENTATION BY THE MORRO BAY NATURAL HISTORY MUSEUM;
(ADMINISTRATION)
RECOMMENDATION: Receive presentation; no action is required.
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A-3 ADOPTION OF ORDINANCE NO. 582 REPEALING AND REPLACING MORRO
BAY MUNICIPAL CODE SECTIONS 5.28 AND 5.30 WITH NEW SECTION 5.30
RELATING TO VIDEO SERVICE PROVIDERS; (PUBLIC SERVICES)
RECOMMENDATION: Adopt Ordinance 582.
A-4 AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR PROJECT NO.
MB2011-S2: MORRO BAY LIFT STATION #2 REPLACEMENT; (PUBLIC
SERVICES)
RECOMMENDATION: File the Notice of Completion for Morro Bay Lift Station #2
Replacement Project.
A-5 RESOLUTION NO. 11-13 ACCEPTING $100,000 GRANT FROM THE STATE OF
CALIFORNIA CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM;
(POLICE)
RECOMMENDATION: Adopt Resolution No. 11-13.
A-6 RESOLUTION 13-13 AMENDING THE CITY OF MORRO BAY ADVISORY
BOARDS HANDBOOK AND BY-LAWS; (CITY ATTORNEY)
RECOMMENDATION: Review the attached Advisory Board Handbook and By-Laws
and approve Resolution 13-13.
A-7 2012 TROLLEY SEASON SUMMARY; (PUBLIC SERVICES)
RECOMMENDATION: Receive and file the 2012 Trolley season summary.
B. PUBLIC HEARINGS, REPORTS & APPEARANCES
B-1 PUBLIC INPUT ON 2013 CITY COUNCIL GOALS; (ADMINISTRATION)
RECOMMENDATION: Open the public hearing and accept comment from the public
on Goals for the City of Morro Bay.
B-2 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDING
RECOMMENDATIONS FOR 2013/2014 (PUBLIC SERVICES)
RECOMMENDATION: Review and approve funding recommendations for the 2013
Community Development Block Grant (CDBG) program and approve adjustment
of awards on a proportional basis upon final receipt of the 2013/2014 funding
allocation from the Department of Housing and Urban Development (HUD).
B-3 2012 ANNUAL WATER REPORT; (PUBLIC SERVICES)
RECOMMENDATION: Adopt Resolution No. 12-13.
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C. UNFINISHED BUSINESS
C-1 ADOPTION OF RESOLUTION 14-13 RESTORING RESIDENTIAL IMPACT FEES
TO THEIR PRE-OCTOBER 23, 2012 LEVEL AND DISCUSSION OF COMMERCIAL
IMPACT FEES; (PUBLIC SERVICES)
RECOMMENDATION: Adopt Resolution 14-13 rescinding Resolution 52-12 and
restoring Residential Impact fees to their pre October 23, 2012 level, and provide
additional direction regarding commercial impact fees.
C-2 DISCUSSION ON POTENTIAL REZONE AND GENERAL PLAN AMENDMENT
FOR THE M-1 AREA ALONG ATASCADERO ROAD SPECIFICALLY THE
WASTEWATER FACILITY SITE AND SURROUNDING AREA (PARCELS
066331032, 066331033, 066331034, 066331038, 066331039 (PORTION), 066332001,
066332002, 066333002); (PUBLIC SERVICES)
RECOMMENDATION: Review information and provide direction to staff.
C-3 DISCUSSION AND RECOMMENDATION ON THE SELECTION PROCESS FOR
VOLUNTEER COMMUNITY SERVICES COORDINATOR; (CITY COUNCIL)
RECOMMENDATION: Review the staff report, the previous staff report from August
14, 2012, approve the job description and determine a selection process for the
Volunteer Community Services Coordinator.
D. NEW BUSINESS
D-1 APPROVAL OF MOU BETWEEN THE ESTERO BAY COMMUNITY POOL
FOUNDATION, SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT AND CITY
OF MORRO BAY REGARDING THE ESTERO BAY COMMUNITY POOL
PROJECT ”; (RECREATION & PARKS)
RECOMMENDATION: Approval of the MOU as proposed.
D-2 DISCUSSION ON THE STATUS OF THE CITY OF MORRO BAY AND CAYUCOS
SANITARY DISTRICT WASTE WATER TREATMENT PLANT PROJECT AND
APPROVAL FOR CITY TO SEND LETTERS TO STATE AND FEDERAL
LEGISLATORS REGARDING SUPPORT AND FUNDING FOR THE PROJECT;
(CITY COUNCIL)
RECOMMENDATION: Discuss and authorize the City to send letters regarding
support and funding for the project.
E. DECLARATION OF FUTURE AGENDA ITEMS
F. ADJOURNMENT
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THIS AGENDA IS SUBJECT TO AMENDMENT UP TO 72 HOURS PRIOR TO THE DATE AND TIME
SET FOR THE MEETING. PLEASE REFER TO THE AGENDA POSTED AT CITY HALL FOR ANY
REVISIONS OR CALL THE CLERK'S OFFICE AT 772-6205 FOR FURTHER INFORMATION.
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION
AT CITY HALL LOCATED AT 595 HARBOR STREET; MORRO BAY LIBRARY LOCATED AT 625
HARBOR STREET; AND MILL’S COPY CENTER LOCATED AT 495 MORRO BAY BOULEVARD
DURING NORMAL BUSINESS HOURS.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL
ASSISTANCE TO PARTICIPATE IN A CITY MEETING, PLEASE CONTACT THE CITY CLERK'S
OFFICE AT LEAST 24 HOURS PRIOR TO THE MEETING TO INSURE THAT REASONABLE
ARRANGEMENTS CAN BE MADE TO PROVIDE ACCESSIBILITY TO THE MEETING.
MINUTES - MORRO BAY CITY COUNCIL
REGULAR MEETING – JANUARY 22, 2013
VETERAN’S MEMORIAL HALL – 6:00P.M.
Mayor Irons called the meeting to order at 6:00 p.m.
PRESENT: Jamie Irons Mayor
Christine Johnson Councilmember
Nancy Johnson Councilmember
George Leage Councilmember
Noah Smukler Councilmember
STAFF: Andrea Lueker City Manager
Robert Schultz City Attorney
Jamie Boucher City Clerk
Rob Livick Public Services Director
Amy Christey Police Chief
Steve Knuckles Fire Captain
Eric Endersby Harbor Director
Susan Slayton Administrative Services Director
Joe Woods Recreation & Parks Director
ESTABLISH QUORUM AND CALL TO ORDER
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
MAYOR AND COUNCIL MEMBERS REPORTS, ANNOUNCEMENTS &
PRESENTATIONS
Consent Calendar Item A-5 was pulled in order for Mayor Irons to present a Proclamation to
Jane Pomeroy, a Crisis Services Specialist with the Sexual Assault Recovery & Prevention
Center (SARP).
Consent Calendar Item A-6 was pulled in order to hear a presentation from Adrienne Harris,
Executive Director of the Morro Bay National Estuary Program.
CLOSED SESSION REPORT – City Attorney Robert Shultz reported that City Council met in
Closed Session and no reportable action under the Brown Act was taken.
PUBLIC COMMENT
Robert Davis spoke, referring to the letter submitted by the Morro Bay Citizen’s Bike Committee
detailing this year’s requests made by the Committee. He highlighted a couple which include a
new crosswalk at Atascadero Road/Main Street to include flashing lights in the pavement; and,
removing the metal bollards found in the middle of the Bike Path at Cloisters and Main Street.
Susan Heineman expressed her concerned about the growing amount of “Jesus”
graffiti/vandalism that has shown up at the Cloisters, the Harborwalk and the organic garden by
AGENDA NO: A-1 MEETING DATE: 2/13/2013
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
Del Mar Park. She appealed to fellow citizens to take a moment and note the vandalism; she
wants Morro Bay to be noted for its beauty, not its graffiti.
John Fennacy thanked Council and the citizens of Morro Bay for a very successful Fire
Department dedication. He also noted that the Friends of the Fire Department raised over
$15,000 in the sales of bricks and stones. He wanted to recognize that Keith Taylor had been
named Morro Bay’s Citizen of the Year. He also advertised the Rotary Club of Morro Bay’s
upcoming Fundraiser, Evening with Heart being held on Saturday, February 9, 2013.
Richard Sadowsky feels that Morro Bay and Cayucos need to rewrite the JPA and that with the
new project; a renegotiation of the agreement needs to take place. He also feels the City should
require Cayucos to get an NPDES Permit for the disposal of sewage into the City limits.
Ken Vesterfelt spoke advertising some upcoming Morro Bay events. April 20th is the 3rd Annual
Emergency Vehicle Car Show, May 4th – 6th is the 17th Annual Cruisn’ Morro Bay Car Show and
August will bring over 100 Ford F100’s to our City. He also spoke on Item D-1 (Discussion of
current Residential and Commercial Impact Fee Waivers) hoping that the City doesn’t kill them
yet and hopes that we can extend the program(s) for another 6 months at least.
Karin Moss, the new Director of Tourism publicized the Grand Opening of the Visitor’s Center
being held on Thursday, February 7, 2013 from 4-7pm at 255 Morro Bay Blvd. She hopes to see
everybody there.
Jim Pauley spoke on the 2 big water tanks proposed for the Righetti property which will have
huge visual impacts as it seems like they will be built above the ridge line. He hopes that we will
agendize a public hearing, notifying neighboring homes, to discuss this.
Joan Solu, speaking on behalf of the MB TBID and the newly formed Tourism Bureau, stated
that they fully support moving forward with the contracts as proposed in items D-2, D-3 and D-4.
She feels that their rebranding and refocused efforts in marketing have really been paying off.
Susan Stewart, the newly seated President of the Morro Bay Chamber of Commerce, announced
that Keith Taylor was named Morro Bay’s Citizen of the Year, Wilmar Tognazzini was named
the City’s Living Treasure and Central Coast Music was named Business of the Year. She also
spoke on Item D-1 stating that the original intent of the waiver was to boost the downtown
business district as well as North Morro Bay. She asked Council to consider rather than
eliminating the whole waiver, maybe redirect it a little bit; there could be value in taking more
time to look into the positives and negatives. There could also be some additional outreach to
current business owners who maybe haven’t heard, we could use the Economic Development
Program to develop additional outreach opportunities to these business and/or property owners.
Roger Ewing spoke on Item D-1. He is opposed to a moratorium on impact fees as it’s through
these fees that the City helps finances its infrastructure. He doesn’t recommend a blanket denial,
instead when a commercial project is brought forth, look at each project to see the potential long
term benefit to the community, it may warrant some reduction in the impact fees. He also spoke
on Item D-5 (WWTP Issues) stating that the CCC made their opinions quite clear and hopes that
those in opposition to moving the plant, join in making what will be a very substantial and
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
unique WWTP. He stressed the need for the whole community to come together with this
project. He also acknowledged, thanked and applauded Keith Taylor.
Barry Brannon wondered that since we are looking at placing tanks at the Righetti site as well as
possibly the WWTP, can we get a “two for” if we put both of them there.
Bill Martony spoke on a parcel of land at Yerba Buena and Highway 1 which is being proposed
for abandonment. He doesn’t believe it should be abandoned as it still has value and can be
used. The abandonment would go to the property owner next door and instead feels it should be,
and can be, used for the public good.
Linda Merrill would like to see the alternative WWTP site revisited, hire an engineering firm for
design and if we can’t get partners, we need to carry on alone. She also requested that all City
Boards and Commission meet once a month.
Mayor Irons closed the public comment period.
A. CONSENT CALENDAR
Unless an item is pulled for separate action by the City Council, the following actions are
approved without discussion.
A-1 APPROVAL OF CITY COUNCIL MINUTES FOR THE SPECIAL CITY COUNCIL
MEETING OF JANUARY 3, 2013 AND THE REGULAR MEETING OF JANUARY 8,
2013; (ADMINISTRATION)
RECOMMENDATION: Approve as submitted.
A-2 RECONSIDERATION OF APPOINTMENT OF REPRESENTATIVES ON THE
DISCRETIONARY BOARDS, COUNCIL LIAISON ASSIGNMENTS AND
COUNCIL SUB-COMMITTEES; (CITY COUNCIL)
RECOMMENDATION: Appoint Councilmember Christine Johnson to the Chamber of
Commerce Economic Development Committee.
A-3 APPROVAL OF RESOLUTION NO. 10-13 DIRECTING A TIMELINE FOR
COMPLETION OF CAPITAL PROJECTS APPROVED BY THE CITY COUNCIL
AND RESCINDING RESOLUTION NO. 45-12; (ADMINISTRATION)
RECOMMENDATION: Adopt Resolution No. 10-13.
A-4 RESOLUTION NO. 09-13 AUTHORIZING SUBMISSION OF RURAL TRANSIT
FUND GRANT APPLICATION; (PUBLIC SERVICES)
RECOMMENDATION: Adopt Resolution No. 09-13
A-5 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY
SUPPORTING THE START BY BELIEVING PUBLIC AWARENESS CAMPAIGN;
(ADMINISTRATION)
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
RECOMMENDATION: Present Proclamation.
A-6 PRESENTATION BY THE NEP
RECOMMENDATION: Receive presentation; no action is required.
Councilmember Christine Johnson pulled Item A-1 from the Consent Calendar.
Councilmember Smukler pulled Item A-2 from the Consent Calendar.
MOTION: Councilmember Nancy Johnson moved the City Council approve Items A-
A-3, A-4, and A-5 of the Consent Calendar as presented. The motion was seconded by
Mayor Irons and carried unanimously 5-0.
A-1 APPROVAL OF CITY COUNCIL MINUTES FOR THE SPECIAL CITY COUNCIL
MEETING OF JANUARY 3, 2013 AND THE REGULAR MEETING OF JANUARY 8,
2013; (ADMINISTRATION)
Councilmember Christine Johnson pulled this item to point out edits to names. She had already
spoken to the City Clerk and as the amendments covered the clarification of names only with no
content changes, the amendments were made.
MOTION: Councilmember Christine Johnson moved for approval of Items A-1a and
A-1b with amendments as discussed. The motion was seconded by Councilmember
Smukler and carried unanimously 5-0.
A-2 RECONSIDERATION OF APPOINTMENT OF REPRESENTATIVES ON THE
DISCRETIONARY BOARDS, COUNCIL LIAISON ASSIGNMENTS AND COUNCIL
SUB-COMMITTEES; (CITY COUNCIL)
Councilmember Smukler pulled this item to let the public know that he will still be an active
advocate to the Chambers Economic Development Committee; he also feels that the Committee
will be stronger with both Nancy and Christine on it.
MOTION: Councilmember Smukler moved for approval of Item A-2 as presented.
The motion was seconded by Councilmember Nancy Johnson and carried unanimously 5-
0.
B. PUBLIC HEARINGS, REPORTS & APPEARANCES
B-1 ORDINANCE NO. 582 INTRODUCTION AND FIRST READING – REPEALING
AND REPLACING MORRO BAY MUNICIPAL CODE SECTIONS 5.28 AND 5.30
WITH NEW SECTION 5.30 RELATING TO VIDEO SERVICE PROVIDERS;
(PUBLIC SERVICES)
Management Analyst Janeen Burlingame presented the staff report.
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
Mayor Jamie Irons opened the Public Hearing for public comments; seeing none, Mayor Irons
closed the Public Hearing.
MOTION: Councilmember Smukler moved for introduction and first reading of
Ordinance 582 repealing Morro Bay Municipal Code Sections 5.28 and 5.30, replacing
them with new Section 5.30 relating to video service providers by number and title only.
The motion was seconded by Councilmember Leage and carried unanimously 5-0.
C. UNFINISHED BUSINESS - NONE
D. NEW BUSINESS
D-1 DISCUSSION AND REVIEW OF RESOLUTION NO. 45-11, “ESTABLISHING A
THREE YEAR MORATORIUM FOR THE PAYMENT OF DEVELOPMENT
IMPACT FEES FOR COMMERCIAL PROJECTS WITHIN A COMMERCIAL ZONE
DISTRICT” AND RESOLUTION NO. 52-12, “ESTABLISHING A REDUCTION FOR
THE PAYMENT OF DEVELOPMENT IMPACT FEES FOR RESIDENTIAL
PROJECTS”; (PUBLIC SERVICES)
Public Services Director Rob Livick presented the staff report.
Councilmember Nancy Johnson wants to ensure we have economic growth and doesn’t feel that
rescinding these fees will accomplish that. The reduction of commercial impact fees was
brought to Council last year as part of a 3-pronged plan. Elimination of parking requirements on
No Main for commercial properties that wanted to expand or change their business; fee waivers;
and, low interest business improvement loans that would be guaranteed by the City. Based on
that, she feels this should continue at least 6 months as it will take that long before we see what
potential improvements may have been made to our sales and/or property taxes. Most
importantly, when this was originally proposed, it was geared towards the core of Morro Bay –
Morro Bay Blvd, all of Main Street and Quintana. Somehow, the entire City was included; she
would like to reestablish a concentration on the downtown. In order for this to work, we should
be working with the Economic Development Committee to see what contributions they can make
to our growth. This group can do additional outreach to business owners via letters, phone calls
and follow-ups to encourage additional business. In terms of residential, we have seen some
building but not a lot. The continued fee reduction would put more buildings on our property tax
rolls as well as keep and/or put people to work.
Councilmember Smukler wondered if it would be possible to review these projects on a case by
case basis based on benefits to the community. He also has strong concerns with the residential
rates as we have a lot of work to do with our public infrastructure; right now we are struggling
and while there is some benefit in removing the impact fees to spur growth, there isn’t a direct
nexus to see that that is how you actually get growth to happen. He is inclined to remove the
waiver to the residential side and return to the 2007 fee schedule which he doesn’t feel will put
an undue burden on the single family residential projects. He is also concerned about the
commercial rates but sees there is a much stronger argument to see this continue. He would also
like to look at adding a completion deadline requirement.
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
Councilmember Leage is disappointed that people haven’t taken advantage of what has been
offered to date. He also doesn’t feel that we have reached out enough. He would like to see
these reductions go through to July, 2014; if not, at least 6 months to give it a try to stimulate
some construction business and put people back to work.
Councilmember Christine Johnson sees this as 2 separate windows – residential and commercial.
She has a stronger sense of what could be possible with a completion deadline date on the
commercial side as she feels we have opportunities for commercial development that could
enhance our town. She would also like to establish zones that the impact fees could continue the
way they are now with a completion date put in. She feels that 6 months is a short amount of
time, if we are committed to expanding we should give ourselves more time. As far as the
residential side, she has concerns with continuing on without charging the full 2007 rates.
Mayor Irons tends to agree with bringing the residential impact fees back to where they were in
2007; we will still be on the low end throughout the County. As far as the commercial impact
fees, he is willing to keep that fee structure waived is the current practice, but he’d like to discuss
establishing zones and possibly time frames; he also agrees that 6 months is short. He also feels
that our infrastructure is in need, especially street paving as confirmed through the recently held
Street Summit and these impact fees can go a long way to paving the streets. He agrees that
more outreach is very critical and maybe a letter to affected property owners should even come
from Council.
Councilmember Nancy Johnson agrees that these 2 discussions should be taken and voted on
separately. And while there isn’t a lot of residential building going on, she feels that the property
tax increases would far outweigh the impact fees that might be collected and hopes to keep the
current fee structure in place, at least while information is being collected on possible increases
to sales and property taxes.
Councilmember Smukler doesn’t feel we would necessarily recoup our monies through property
tax increases based on building and is still definitely opposed to continuing with the residential
impact fee waiver program in any form, especially given the needs of our infrastructure. He is
willing to go along with the commercial concepts and likes the idea of promotion work with the
Economic Development Program. He is intrigued by zones but feels the concept would need to
be vetted. He doesn’t feel the water, wastewater and traffic fees should remain reduced but
instead increased to the 2007 levels. He would also be willing to go to 1 year if we put the
water, wastewater and transportation 2007 fees into play.
MOTION: Councilmember Smukler moved we rescind Resolution 52-12
“Establishing a Reduction for the Payment of Development Impact Fees for Residential
Projects” and return the fee structure to the 2007 levels. All completed applications that
have been turned in prior to the adoption of the new resolution to be brought forth,
qualify for the rates established by Resolution 52-12. The motion was seconded by
Mayor Irons and carried 3-2 with Councilmembers Nancy Johnson and Leage voting no.
Discussions continued focusing on commercial impact fees.
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
Councilmember Nancy Johnson feels either all fees should continue to be waived or none;
reinstating the water, wastewater and traffic fees and waiving the rest don’t help. She continues
to feel strongly that all fees need to be waived.
Councilmember Leage agrees that waiving all the fees through the original date of 2014 would
be in everybody’s best interest.
Councilmember Christine Johnson feels that a year is more realistic to see if there is any real
impact especially given that we will be doing a public relations campaign.
Councilmember Smukler still feels that charging the water, wastewater and traffic fees is
important to the City’s infrastructure. However, a zoning fee structure could focus the program
to where we need it.
Mayor Irons is leaning towards waiving all fees but wants to bring the concept of zones into the
discussion.
There was discussion on defined zones in the City. Councilmember Nancy Johnson stated that
the zones originally focused on were the Downtown area – (Morro Bay Blvd, Bernardo to its
end) and Main Street (Pacific to Yerba Buena).
Councilmember Christine Johnson wondered if zones had been established when the discussion
took place regarding the sign ordinance.
Councilmember Leage questioned the legality and fairness of charging properties located in
some zones a fee and charging properties located in another zone with a different or no fee.
It was brought up that this isn’t an all-inclusive list and Councilmember Smukler suggested that
we bring this back with more explanation of the legality of zones.
MOTION: Mayor Irons moved to continue the commercial impact fee schedule as
established by Resolution 45-11 pending information from the City Attorney on the
legality of establishing zones for commercial impact fees or whether we would have to
waive commercial impact fees in their entirety. The motion was seconded by
Councilmember Smukler and carried unanimously 5-0.
D-2 APPROVAL OF AGREEMENT BETWEEN THE CITY OF MORRO BAY AND THE
MORRO BAY TOURISM BUREAU TO PROVIDE SERVICES TO THE MORRO
BAY TOURISM BUSINESS IMPROVEMENT DISTRICT; (CITY ATTORNEY)
City Attorney Rob Schultz presented the staff report.
Councilmember Smukler wanted to publicly recognize the amount of work that has gone into
this.
Mayor Irons hopes that in 6 months, we can incorporate performance standard language into the
next contract.
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
MOTION: Councilmember Nancy Johnson moved to approve the Agreement
between the City and the Morro Bay Tourism Bureau to provide services to the Morro
Bay Tourism Business Improvement District. The motion was seconded by
Councilmember Smukler and carried unanimously 5-0.
D-3 APPROVAL OF AGREEMENT BETWEEN THE CITY AND THE MORRO BAY
TOURISM BUREAU TO FUND THE VISITOR CENTER; (CITY ATTORNEY)
City Attorney Rob Schultz presented the staff report stating that there was one correction to the
dollar amounts found in the staff report as well as the Agreement. It should read, “The
maximum amount due and payable during the term of this contract is $51,245. City shall pay
said amount to Bureau in monthly increments of $8540.83.”
MOTION: Councilmember Smukler moved to approve the Agreement between the
City and the Morro Bay Tourism Bureau to fund the Visitor’s Center with the monetary
amendments to page 1 of the Agreement as discussed. The motion was seconded by
Councilmember Nancy Johnson and carried unanimously 5-0.
D-4 APPROVAL OF ASSIGNMENT OF CONTRACT WITH BARNETT COX &
ASSOCIATES FOR ADVERTISING AND MARKETING SERVICES TO THE
MORRO BAY TOURISM BUREAU; (CITY ATTORNEY)
City Attorney Rob Schultz presented the staff report.
Councilmember Smukler feels this will maximize our tourism dollars.
MOTION: Councilmember Christine Johnson moved to approve the assignment of
the contract with Barnett Cox & Associates for advertising and marketing services to the
Morro Bay Tourism Bureau. The motion was seconded by Mayor Irons and carried
unanimously 5-0.
D-5 DISCUSS THE JANUARY 10TH, 2013 CALIFORNIA COASTAL COMMISSION
HEARING AND DECISION ON THE CITY OF MORRO BAY AND CAYUCOS
SANITARY DISTRICT WWTP APPLICATION, CURRENT WWTP NEEDS,
REGULATION REQUIREMENTS, AND A FUTURE WWTP, AND PROVIDE
DIRECTION TO STAFF ON THE ABOVE; (CITY COUNCIL)
Mayor Irons presented the staff report stating that this is an opportunity following the Coastal
Commission hearing to discuss this in open session. In an effort to keep moving forward, he
wanted to discuss the current needs of our current WWTP.
Public Services Director Rob Livick gave an overview of our application for the 401h waiver
process. He also gave an overview of the current plant and the need to be able to proceed with a
capital project program for current and continued maintenance needs.
Councilmember Leage feels this is JPA business and questions any discussion that has the
potential of giving direction to staff. It doesn’t seem right not to have Cayucos as a part of the
discussion.
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MINUTES - MORRO BAY CITY COUNCIL – JANUARY 22, 2013
Councilmember Smukler thinks it’s good to have an item like this once a month to keep the
public informed about the progress. He also feels it’s necessary to evaluate the update of the
LCP and the General Plan which will look into the zoning of the industrial area surrounding the
WWTP to see what’s involved. He also feels that we should place an agenda item on the JPA
regarding a preliminary discussion on possible scenarios.
Councilmember Nancy Johnson feels that the LCP and General Plan need to take place but as a
separate discussion item from the WWTP. She also feels we should not be moving forward
unless we are in discussion with the JPA and we have an idea what their thoughts are. She feels
it is imperative for Mayor Irons to sit down with Cayucos’s Chair before setting any agenda
items.
Councilmember Leage feels it’s going to be 10-12 years before we even see a new plant so it
would best to get an idea about what to do and how to move forward with our current plant and
develop a maintenance schedule.
Mayor Irons agrees that we need to meet with our partners, Cayucos. But having this meeting
allows us to have the discussion in an open format, allows for the community to become
informed, and affords the people the opportunity to have public comment on the issue on a
regular basis.
Councilmember Christine Johnson stated that cost and a time line are on the minds of all
residents in Morro Bay and Cayucos and that both issues need to be communicated to the public.
She doesn’t feel it helps the process by bringing up the situation occurring in Los Osos, they are
a different situation.
This item was a discussion item only and no action was taken.
E. DECLARATION OF FUTURE AGENDA ITEMS -
Councilmember Smukler requested a discussion of an LCP and General Plan Amendment
Specific to the Industrial Zone at the Current WWTP Site; Councilmember Christine Johnson
and Mayor Irons concurred.
ADJOURNMENT
The meeting adjourned at 10:13pm.
Recorded by:
Jamie Boucher
City Clerk
PRESENTATION
by
Morro Bay
Natural History Museum
This will be a verbal
presentation only;
No action is required
AGENDA NO: A-2
MEETING DATE: February 13, 2013
Staff Report
TO: Honorable Mayor and City Council DATE: February 4, 2013
FROM: Janeen Burlingame, Management Analyst
SUBJECT: Adoption of Ordinance No. 582 Repealing and Replacing Morro Bay Municipal
Code Sections 5.28 and 5.30 with New Section 5.30 Relating to Video Service
Providers
RECOMMENDATION:
Staff recommends that the City Council adopt Ordinance No. 582.
SUMMARY:
Ordinance No. 582 was introduced at the Council meeting held on January 22, 2013. This is the
second reading, after which the Ordinance is adopted and will become effective on the 31st day after
its passage.
AGENDA NO: A-3 MEETING DATE: February 13, 2013
Prepared By: J Burlingame Dept Review:_____ City Manager Review: ________ City Attorney Review: ________
ORDINANCE 582
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF MORRO BAY REPEALING AND REPLACING CHAPTERS 5.28 AND 5.30
OF THE MUNICIPAL CODE WITH
NEW SECTION 5.30 RELATING TO VIDEO SERVICE PROVIDERS
T H E C I T Y C O U N C I L
City of Morro Bay, California
WHEREAS, the Legislature of the State of California (the State) has adopted the Digital
Infrastructure and Video Competition Act of 2006 (DIVCA); and
WHEREAS, the Governor of the State of California signed DIVCA on September 29, 2006;
and
WHEREAS, DIVCA became effective on January 1, 2007; and
WHEREAS, DIVCA establishes a regulatory structure for the State to issue franchises to
video service providers; and
WHEREAS, DIVCA establishes that local entities, such as the City of Morro Bay, are
responsible for administration and implementation of certain provisions of DIVCA; and
WHEREAS, DIVCA requires that the City establish, by ordinance, financial support
provisions for Public, Education and Government Access (PEG) channel facilities; and
WHEREAS, DIVCA requires that the City adopt, by ordinance or resolution, a schedule of
penalties for any material breach by a State video franchise holder for violation of customer service
and protection standards that the City is permitted to enforce; and
WHEREAS, as of December 31, 2006, Charter Communications was the only City-
franchised cable operator providing cable service within the City; and
WHEREAS, the Charter Communications Cable franchise imposed a requirement for up to
one percent of gross revenues to be provided for PEG channel facilities capital as of December 31,
2006; and
WHEREAS, the Charter Communications Cable franchise expires on April 1, 2013.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Morro
Bay as follows:
SECTION 1. Title 5, Chapters 5.28 (“TV Franchise and Services Board”) and 5.30 ("Cable
Television") of the Morro Bay Municipal Code are repealed and replaced with new Chapter 5.30 to
read as follows:
Chapter 5.30
PROVISIONS APPLICABLE TO HOLDERS OF STATE VIDEO FRANCHISES
5.30.010 Fee for Support of Local Cable Usage.
A fee paid to the City is hereby established for the support of public, educational, and governmental
access facilities and activities within the City. Unless a higher percentage is authorized by applicable
state or federal law, this fee shall be one percent of a state video holder's gross revenues, as defined
in California Public Utilities Code section 5860. This fee shall be remitted quarterly to the City
Treasurer and must be received not later than 45 days after the end of the preceding quarter. The fee
payment shall be accompanied by a summary that explains the basis for the calculation of the
support fee for local cable usage.
5.30.020 Franchise Fee.
A state video franchise holder operating in the City shall pay to the City a franchise fee that is equal
to five percent of the gross revenues of that state video franchise holder. The term "gross revenues"
shall be defined as set forth in Public Utilities Code section 5860. This fee shall be remitted
quarterly to the City Treasurer and must be received not later than 45 days after the end of the
preceding calendar quarter. The fee payment shall be accompanied by a summary that explains the
basis for the calculation of the franchise fee. Unless construed otherwise by applicable law, the
phrase "summary that explains the basis for the calculations," as used herein, means the
identification of the sources of revenue upon which the fee is based.
5.30.030 Authority to Examine Records.
Not more than once annually, the appropriate City department may examine the business records of
a holder of a state video franchise to ensure compliance with all applicable statutes and regulations
related to the computation and payment of franchise fees.
5.30.040 Customer service Penalties Under State Video Franchises.
A. The holder of a state video franchise shall comply with all applicable state and federal
customer service and protection standards pertaining to the provision of video service.
B. The City Manager or his or her designee shall monitor a state video franchise holder's
compliance with state and federal customer service and protection standards. The City will provide
to the state video franchise holder written notice of any material breaches of applicable customer
service and protection standards, and will allow the state video franchise holder 30 days from receipt
of the notice to remedy the specified material breach. Material breaches not remedied within the 30-
day time period will be subject to the following monetary penalties to be imposed by the City in
accordance with state law:
1. For the first occurrence of a violation, a monetary penalty of $500 shall be imposed for
each day the violation remains in effect, not to exceed $1,500 for each violation.
2. For a second violation of the same nature within twelve months, a monetary penalty of
$1,000 shall be imposed for each day the violation remains in effect, not to exceed $3,000 for each
violation.
3. For a third or further violation of the same nature within twelve months, a monetary
penalty of $2,500 shall be imposed for each day the violation remains in effect, not to exceed $7,500
for each violation.
C. A state video franchise holder may appeal a monetary penalty assessed by the City. Such
appeal must be filed no later than 60 days after the date of mailing of notification of the penalty or
the right to appeal shall be deemed waived. After relevant evidence and testimony is received, and
staff reports are submitted, the City Council will vote to either uphold or vacate the monetary
penalty. The City Council's decision on the imposition of a monetary penalty shall be final.
5.30.050 City Response to State Video Franchise Applications.
A. Applicants for state video franchises within the boundaries of the City must concurrently
provide to the City complete copies of any application or amendments to applications filed with the
California Public Utilities Commission. One complete copy must be provided to the City Manager.
B. The City will provide any appropriate comments to the California Public Utilities
Commission regarding an application or an amendment to an application for a state video franchise.
5.30.060 Public, Educational or Governmental (PEG) Channel Capacity.
A. A state video franchise holder that uses the public rights-of-way shall designate sufficient
capacity on its network to enable the carriage of at least three PEG access channels.
B. PEG access channels shall be for the exclusive use of the City or its designees to provide
public, educational, or governmental programming.
C. Advertising, underwriting, or sponsorship recognition may be carried on the PEG access
channels for the purpose of funding PEG-related activities.
D. The PEG access channels shall be carried on the basic service tier and shall be of similar
quality and functionality to that offered by commercial channels on the lowest cost tier of service
unless the signal is provided to the video service provider at a lower quality or with less
functionality, as provided in subsection (g)(3) of section 5870 of the California Public Utilities
Code.
E. To the extent feasible, the PEG access channels shall not be separated numerically from other
channels carried on the basic service tier, and the channel numbers for the PEG access channels shall
be the same channel numbers used by the incumbent cable operator unless prohibited by federal law.
F. After the initial designation of PEG access channel numbers, the channel numbers shall not be
changed without the prior written consent of the City, unless the change is required by federal law.
G. Each PEG access channel shall be capable of carrying a National Television System
Committee television signal, as provided in Public Utilities Code section 5870b.
5.30.070 Interconnection.
Where technically feasible, a state video franchise holder and an incumbent cable operator shall
negotiate in good faith to interconnect their networks for the purpose of providing PEG access
channel programming. Interconnection may be accomplished by direct cable, microwave link,
satellite, or other reasonable method of connection. State video franchise holders and incumbent
cable operators shall provide interconnection of the PEG access channels on reasonable terms and
conditions and may not withhold the interconnection. If a state video franchise holder and an
incumbent cable operator cannot reach a mutually acceptable interconnection agreement, the City
may require the incumbent cable operator to allow the state video franchise holder to interconnect its
network with the incumbent's network at a technically feasible point on the holder's network as
identified by the holder. If no technically feasible point for interconnection is available, the state
video franchise holder shall make an interconnection available to the channel originator and shall
provide the facilities necessary for the interconnection. The cost of any interconnection shall be
borne by the state video franchise holder requesting the interconnection unless otherwise agreed to
by the parties.
5.30.080 Emergency Alert System and Emergency Overrides.
A state video franchise holder must comply with the Emergency Alert System requirements of the
Federal Communications Commission in order that emergency messages may be distributed over the
holder's network.
SECTION 2. If any section, subsection, subdivision, paragraph, sentence, clause or phrase
of this Ordinance is for any reason held to be invalid or unenforceable, such invalidity or
unenforceability shall not affect the validity or enforceability of the remaining sections, subsections,
subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance or the rules adopted
hereby. The City Council of the City of Morro Bay hereby declares that it would have adopted each
section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact
that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or
phrases hereof be declared invalid or unenforceable.
SECTION 3. This Ordinance shall take effect and be in force thirty (30) days from the date
of its passage, and before the expiration of fifteen (15) days after its passage, it, or a summary of it,
shall be published once, with the names of the City Council members voting for and against the
same, in a newspaper of general circulation published in the City of Morro Bay.
INTRODUCED at a regular meeting of the City Council of the City of Morro Bay held on
the 22nd day of January, 2013 by motion of Councilmember Smukler seconded by Councilmember
Leage.
PASSED AND ADOPTED by the City Council of the City of Morro Bay, on the 13th day of
February, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Jamie L. Irons, Mayor
ATTEST:
________________________________
Jamie Boucher, City Clerk
APPROVED AS TO FORM:
________________________________
Robert W Schultz, City Attorney
Prepared By: JW___ Dept Review:_RL__
City Manager Review: ________ City Attorney Review: ________
Staff Report
TO: Honorable Mayor and City Council DATE: January 16, 2013
FROM: Robert Livick, P.E., Public Services Director/City Engineer
Jarrod Whelan, Assistant Engineer
SUBJECT: Authorization to File Notice of Completion for Project No. MB2011-S2:
Morro Bay Lift Station #2 Replacement
RECOMMENDATION
Authorization for staff to file the Notice of Completion for Morro Bay Lift Station #2
Replacement Project.
FISCAL IMPACT
The Project was funded from accumulated Sewer Revenues. The 2010/11 budget originally
allocated project funds in the amount of $1,043,542. Contract change orders added $191,615
from the accumulated Sewer Revenues and from Measure Q storm drain allocation for the
additional storm drain work. Total cost of this project was $1,150,355.
SUMMARY
Filing of a Notice of Completion is a routine task for public works projects.
DISCUSSION
This project has been identified as a priority project in the Sewer Collection System Master Plan
since 1974. In 2006, the City adopted an update of the Sewer Collection System Master Plan,
which contains the following recommendation: “Upgrade lift station to submersible pump station
with self-cleaning wetwell, with shallow valve vault (eliminates confined space entry, except for
any future wetwell interior repairs), and with sufficient hydraulic capacity/redundancy to meet
future peak flows.”
On December 13, 2011, City Council awarded the Morro Bay Lift Station #2 Replacement
Project to Whitaker Construction Group, Inc. of Paso Robles in the total bid amount of
$958,740. In February 2012, construction began at the Lift Station #2 site. The construction
process resulted in 15 Contract Change Orders, including credits, totaling $191,615. The
changes included underground unforeseen circumstances, additional storm drain piping, parking
lot enhancements, and equipment purchase.
AGENDA NO: A-4 MEETING DATE: February 13, 2013
2
Daily inspection and post-construction punch list items verified that the lift station rehabilitation
has been a success. This rehabilitated lift station should provide an additional 30 years or more
of service.
Currently, Lift Station #3 (Quintana Road and South Bay Boulevard) rehabilitation is
underway and scheduled for completion in Spring 2013.
CONCLUSION
Whitaker Construction Group, Inc. has completed the Project and staff recommends the City
Council accept the Project and authorize the filing of a Notice of Completion.
Staff Report
TO: Honorable Mayor and City Council DATE: January 24, 2013
AGENDA NO: A-5
Meeting Date: 2/13/13
Prepared By: _A. Christey_ Dept Review:_____
City Manager Review: ________
City Attorney Review: ________ Page 1 of 3
FROM: Amy Christey, Police Chief
SUBJECT: Resolution No. 11-13 Accepting $100,000 Grant from the State
of California Citizens Option for Public Safety (COPS) Program
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 11-13 authorizing the
proposed spending plan for the $100,000 that will be received from the Citizens Option for
Public Safety (COPS) grant program that complies with the requirements of Government
Codes 30061, 30062, 30063 and 30064.
FISCAL IMPACT:
$100,000 to the SLESF/COPS Special Revenue Fund to be used for items described herein.
There are no local matching funds required for the expenditure of these funds.
BACKGROUND:
Since 1996, the Citizen’s Option for Public Safety (COPS), established by AB 1913 and
codified as Government Code Section 30061, has been distributing State grant funds to local
law enforcement agencies to supplement “front line law enforcement services.” These funds
are also known as Supplemental Law Enforcement Services Funding (SLESF). In the past,
each law enforcement agency was guaranteed a minimum of $100,000 per fiscal year, paid
on a quarterly basis. Funds are distributed to local agencies through the County
Supplemental Law Enforcement Oversight Committee. The funds must be maintained in a
separate, interest bearing account (outside the General Fund) to insure the funds (including
interest) supplement, and do not supplant, existing Police Department or City budgets.
2
SUMMARY:
The State Legislature has indicated that local law enforcement agencies are scheduled to
receive a minimum of $100,000 in COPS grant funds. These funds will be tracked
separately by the Finance Department in a separate special revenue fund with any interest
earned credited to the fund. To comply with the COPS program, City Council is requested
to act upon the written request from the Police Chief. This report is presented to Council in
compliance with the program requirements, and to adopt the proposed expenditure plan
through Resolution No. 11-13.
DISCUSSION:
Staff is presenting the City Council with Resolution No. 11-13, which authorizes the
proposed spending plan for the $100,000 grant that will be received from the Citizens Option
for Public Safety (COPS) grant program. Per program requirements, the City Council is
required to consider whether the recommendation submitted by the Police Chief complies
with the requirements of Government Codes 30061, 30062, 30063 and 30064, primarily
ensuring that the COPS funding is supplementing, or adding to, not supplanting, or
replacing, existing General Fund monies. Once the Resolution is adopted, the funds can be
expended and/or encumbered by the Police Department.
If the COPS Grant is not funded in future years, the Police Department will have to pursue
other options to fund equipment replacements and personnel costs for the Property Evidence
Technician. Our spending plan will remain flexible to reprioritize needs as the year
progresses.
In 2012, Assembly Bill 1483 was enacted and made changes to the State's new realignment
plan, which includes the COPS program. Since this program has been combined with
realignment funding, the idea is to make it more like other state funding. This means that the
reports will no longer be necessary, special public hearings will no longer be required, and
most important, no need to give back unspent funds. The minimum $100,000 is still in effect
and funds can only be spent on what the legislature deems front line.
COPS funds in past years have been mostly used for a myriad of equipment replacements
and upgrades since the Police Department equipment depreciation plan has not been funded.
The proposed spending of this year’s COPS funds is outlined below. It should be noted that
the amounts are approximations, and will fluctuate depending on actual costs and increases.
It is also recommended that the Police Chief be given discretion to use these funds during the
grant period for other purposes authorized by the grant in the event of a change in
department priorities.
3
It is recommended that the funds be allocated as follows:
1. Approximately $38,000 will be spent to replace our aging Electronic Control
Devices, Tasers. The department will purchase 18, one for each sworn officer
position.
2. Approximately $10,000 expended on outfitting the patrol vehicle fleet.
3. Approximately $17,000 of the grant will be spent to fund our part time Property
Evidence Technician. The Property Evidence Technician is of critical importance to
our day-to-day operations at the Police Department.
4. The remaining funds will be expended on patrol and investigations equipment: an
interview room camera/recorder; replacement laptops; security camera upgrade; an
armory upgrade, including armory lockers for firearms storage/installation; and,
other miscellaneous tools and equipment.
CONCLUSION:
Staff is presenting Resolution No. 13-11 for Council approval and adoption. By adopting
this Resolution, Council is authorizing the Police Chief to proceed with the recommended
spending plan.
RESOLUTION NO. 11-13
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA
ACCEPTING $100,000 GRANT FROM THE STATE OF CALIFORNIA
CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM
T H E C I T Y C O U N C I L
City of Morro Bay, California
WHEREAS, Government Code Sections 30061 through 30064 is providing
supplemental funds for front line municipal police services after the City adopted its 2012-2013
budget; and
WHEREAS, it is proposed that the Police Chief be given discretion to use these funds
during the grant period for other purposes authorized by the grant in the event of a change in
department staffing and priorities or actual grant funds received; and
WHEREAS, the required public hearing has been held.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Morro
Bay, California, that the expenditure of those funds is hereby authorized in accordance with the
Government Code as recommended by the Police Chief.
PASSED AND ADOPTED by the City Council of the City of Morro Bay, California, at
a regular meeting thereof held on the 13th day of February, 2013, on the following vote:
AYES:
NOES:
ABSENT:
______________________________
Jamie L. Irons, Mayor
ATTEST:
__________________________________
Jamie Boucher, City Clerk
Prepared By: ________ Dept Review:_____ City Manager Review: ________
City Attorney Review: ________
Staff Report
TO: Honorable Mayor and City Council DATE: February 1, 2013
FROM: Robert Schultz, City Attorney
SUBJECT: Resolution 13-13 Amending the City of Morro Bay Advisory Boards Handbook
and By-Laws.
RECOMMENDATION:
Staff recommends that the City Council review the attached Advisory Board Handbook and By-
Laws and approve Resolution 13-13.
FISCAL IMPACT:
None.
DISCUSSION:
Staff has reviewed the Advisory Board Handbook and By-Laws and made corrections, deletions and
amendments to more clearly define how each Advisory Board is currently working.
CONCLUSION:
Approval of Resolution 13-13 will update the By-Laws for all Advisory Bodies and eliminate the
By-Laws for the Community Promotions Committee, as this Committee no longer exists.
AGENDA NO: ____A-6____________ MEETING DATE: February 13, 2013
RESOLUTION NO. 13-13
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA
AMENDING THE CITY OF MORRO BAY ADVISORY BOARDS
HANDBOOK AND BY-LAWS
THE CITY COUNCIL
CITY OF MORRO BAY, CAILFORNIA
WHEREAS, to ensure that all Advisory Board Members are familiar with and
understand the City of Morro Bay’s philosophies and policies regarding serving on an Advisory
Board, the City of Morro Bay adopted the Advisory Boards Handbook and By-Laws on August
12, 2002; and
WHEREAS, the Advisory Boards Handbook and By-Laws for the City of Morro Bay is
a composite of the City Council actions, policies, references, and information regarding the City
Advisory Boards;
WHEREAS, the current By-Laws for each Advisory Body need to be updated and By-
Laws for the Community Promotions Committee eliminated, as this Committee no longer exists;
and
WHEREAS, The City Council desires to amend the Advisory Boards Handbook and By-
Laws for the City of Morro Bay as set forth in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Morro
Bay does hereby amend the By-Laws of all Advisory Bodies to reflect those that are set forth in
Exhibit A and dated February 1, 2013 Advisory Boards Handbook.
PASSED AND ADOPTED by the City Council, City of Morro Bay at a regular meeting
thereof held on the 13th day of February 2013 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Jamie L. Irons, Mayor
ATTEST:
___________________________
Jamie Boucher, City Clerk
CITY OF MORRO BAY
ADVISORY BOARDS
HANDBOOK
AND
BY-LAWS
Date: February 1, 2013
Approved by Resolution 13-13
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 2
Mission Statement
The City of Morro Bay is dedicated to the preservation and enhancement of the quality of life.
The City shall be committed to this purpose and will provide a level of municipal service and
safety consistent with and responsive to the needs of the public.
INTRODUCTION
Welcome and thank you for your interest in serving on one of the City’s Advisory
Boards. By serving on one of Morro Bay’s Advisory Boards, you can help plan and guide the
City’s future. It is important that members of the Advisory Boards understand the functions and
responsibilities of a board member. We hope that you find serving on the City’s advisory board
personally satisfying, and in the process gain invaluable knowledge and experience.
The City of Morro Bay Municipal Code empowers the City Council to form boards and
commissions to assist the City Council in legislating and managing the affairs of the City. From
time to time citizen advisory committees are appointed to meet a specific topic and need. Their
varied roles provide significant opportunities for formulating City policy and for creating public
forums for meaningful community participation.
Consistent with the City’s Mission Statement, advisory boards can help the City achieve
its mission and purpose, which is to preserve and enhance the citizens of Morro Bay’s quality of
life. This Handbook shall serve as a guide to assist you in the sometimes-complex, but often
rewarding, process of serving on one of the City’s Advisory Boards. These advisory bodies
assist the City Council in making better-informed decisions by formulating new ideas,
information gathering, receiving public testimony and comments, analyzing complex issues, and
making recommendations on specific projects and broad policy.
Advisory Boards advise the City Council and the City Manager on matters within their
area of responsibility and interest; help focus attention on specific issues and problems within
their scope of responsibilities, and recommend action and alternatives for Council consideration;
act as channels of communication among City government, the general public, and interest
groups; and balance community wants with municipal responsibility and resources.
At times, your role may be challenging and complex. Public opinion can be sharply
divided, questions may overlap, and sometimes the province of one body may also be the
territory of another. Therefore, we have created this handbook to assist you with some of the
fundamental aspects of your new responsibility.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 3
Much of the information in this handbook comes from City policy, such as the City’s
Municipal Code and the City Council Policies and Procedures Manual. In addition, State Law
governs certain responsibilities of advisory body members. The material presented is intended to:
(1) Give interested persons an understanding of why the City’s advisory bodies have been
established and how they function within the overall governmental framework and, (2)
Summarize the roles, relationships and responsibilities of each advisory body member.
Each Advisory Board within the City has its own By-Laws. The By-Laws are included
herein for your ease of reference. The sections of the Handbook are divided as follows:
1. General Information on Advisory Boards
2. FAQs
3. Background Information of City Government
4. The Brown Act
5. Political Reform Act of 1974 (Conflict of Interest)
6. Advisory Body Summary
7. Advisory Board By-Laws
We hope this handbook will answer many of your questions, get you off to a good start,
and contribute to your satisfaction in serving the citizens of the City of Morro Bay.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 4
1. General Information on Advisory Bodies
Advisory bodies are authorized by both the Morro Bay Municipal Code and the City
Council.
Advisory boards provide an opportunity for interested residents to participate in the
governing of their community under guidelines and procedures established by the Council.
Advisory bodies can improve the quality of City government by providing the Council with
resources to make better-informed decisions. Because of the nature of various advisory bodies,
they can serve as the “eyes and ears” of the Council for issues and matters that otherwise might
not receive attention. Other benefits of advisory boards include improvement in the lines of
communication between the public and the Council, greater opportunities for discussion of
public issues, and more citizen involvement in City government. There is considerable variety in
the purpose or responsibility of these bodies. Advisory Boards have been created by the City
Council to serve the City of Morro Bay’s unique needs.
The authority of an advisory body will depend upon its specific purpose. Each has a
specific focus and will make recommendations to the Council on issues related to that specific
field. Decisions made by an advisory body may be appealed to the Council. The Council may
not always accept the recommendation of an advisory body because of additional information
available or a need to balance the recommendation with policy or community priorities.
Generally, advisory bodies are empowered only to make recommendations to the Council
or to the City staff, unless specifically authorized by law or Council to do otherwise. There
should be two-way communication so that commissions are aware of the long-term goals
Council has adopted, and the advisory body is able to present new ideas to the Council.
Advisory Board members are encouraged to attend and/or watch Council meetings.
Members of the advisory boards are volunteers who are appointed by the City Council
and serve at the pleasure of the City Council. There is no compensation or benefits for board
members, except for Planning Commission, whose responsibilities are greater and meetings
more frequent. All members are expected to attend scheduled advisory board meetings and all
meetings shall be conducted in accordance with Robert’s Rules of Order, City Council Policies
and Procedures Manual and State Law.
Currently, the City of Morro Bay has seven Advisory Boards:
Harbor Advisory Board
Public Works Advisory Board
Recreation and Parks Commission
Community Promotions Committee
Planning Commission
Tourism Business Improvement District
Citizens Oversight Committee
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 5
2. Frequently Asked Questions
A. HOW ARE BOARD OR COMMISSION MEMBERS CHOSEN?
APPLICATION AND SELECTION PROCESS
All recruitment for Board and Commission members is open and published in
a local newspaper. The City accepts applications from interested persons
throughout the year.
Applicants will be sought from all segments of the community, representing
various interests and groups.
Appointment is made by the City Council. Each application is carefully
reviewed by the City Council.
Members serve at the pleasure of the City Council.
Incumbents are considered for reappointment at the conclusion of their terms.
Terms are four years, commencing on February 1st, and the terms are
staggered.
HOW DO I GET AN APPLICATION?
Applications may be obtained from the City Clerk's office at City Hall.
Information on vacancies and/or specific recruitment periods may be
requested by phoning the City Clerk. An official application form must be
completed for each position.
ARE THERE ANY TIPS TO IMPROVE MY CHANCES OF BEING
APPOINTED?
Fill out a separate form for each board or commission in which you are
interested. It is to your advantage to tailor each application to the specific
board or commission for which you are applying. Emphasize different aspects
of your background to match those needed for a particular board or
commission.
Emphasize your talents. Clearly indicate how your particular talents, skills,
training, or experience will benefit the board or commission for which you
wish to be considered.
Become familiar with the appropriate board or commission. Attend meetings,
talk with board or commission members, or read documents they have
developed to acquaint yourself with their work. Talk with the department head
responsible for staffing the specific board or commission in which you are
interested.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 6
B. QUALIFICATIONS FOR SERVICE
Board and Commission members may be required to wear "different hats" at different
times. The ability to suitably perform the varied roles requires specialized skills and knowledge.
Qualification for service can be divided into four general areas:
LONG-RANGE INTEREST IN THE COMMUNITY
The ability to conceive and be concerned with the impact of current
decisions on future citizens is paramount. Board and commission members
are required to analyze issues, to listen to public comment through formal
hearings or informal discussion, to interpret and apply mandates of the
General Plan, and to analyze all the pertinent data before arriving at
objective decisions which will be in the best interest of the community as
a whole.
FAIRNESS, COMMON SENSE, HONESTY AND GOOD CHARACTER
Keeping the public interest in mind, a board member will be called upon
to use everyday good sense in balancing the need of public and private
groups. Controversial issues do arise, and the ability to make decisions
based on merit rather than personalities is a must. Other traits include
imagination, flexibility and the ability to act in a judicial vs. legislative
capacity.
KNOWLEDGE OF THE COMMUNITY MARKETPLACE, PROCESS,
OBJECTIVES, AND LAWS
A first-hand knowledge of economic systems, the general operation of
government, and a basic understanding of the legal process is important.
This knowledge will be of tremendous value when board members are
required to conduct public hearings, analyze and receive testimony and
make meaningful decisions.
TIME TO SERVE IN APPOINTED CAPACITY
The amount of time that a board or commission member devotes to his/her
duties varies with each board or commission. Before making a personal
commitment, a prospective applicant should honestly evaluate whether
he/she has adequate free time to attend the meetings, to review and be
familiar with meeting materials, and to communicate with the public as
well as with department staff.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 7
C. STATEMENTS OF ECONOMIC INTERESTS / CONFLICT OF
INTEREST
Members of any board or commission are required to file Statements of
Economic Interest. Additionally, Board and Commission members are required
to refrain from participation in matters where they have the potential for conflict
of interest. (See Section 5 for the City’s policy on Conflict of Interest)
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 8
3. Background Information on City Government
The City of Morro Bay is a general law city and became incorporated in 1964 and
operates under the laws of the State of California.
The City Council, City Manager, City Clerk and City Attorney are integral to the day-to-
day operations of the City. As such, we have included a summary of the City government’s
main function for your information and reference.
a. City Council:
The City Council is elected by a majority vote by the citizens of Morro Bay. The City
Council is the governing body of the City and is made up of the Mayor and four council
members. The City Council is accountable to the citizens of Morro Bay. The decisions of the
City Council are reached by a majority vote.
The City Council formulates policy, approves programs, appropriates funds and
establishes local taxes and assessments. The City Council enacts local laws (ordinances) and
regulations for governing of the City. The local ordinances adopted by the City Council are
compiled in the City’s Municipal Code.
b. City Manager:
The City Manager is the administrative head of the government of the City. The City
Manager is appointed by the City Council, and serves at its pleasure. The City Manager’s duties
include implementation of policies and procedures initiated by the City Council. The City
Manager also is responsible for all City personnel, except as to the City Attorney, and serves as a
liaison to each board, unless otherwise noted in the Board By-Laws.
c. City Clerk:
The City Clerk’s duties include, but are not limited to: recording, writing and maintaining
Council proceedings, conducting municipal elections, publishing ordinances and resolutions and
other official City documents, storing and indexing official documents and City records for
retrieval, administering Conflict of Interest disclosures, and serving as the custodian of the seal
of the City.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 9
d. City Attorney:
The City Attorney is appointed by the City Council. The City Attorney advises the City
Council and City Officers (in their official capacity) in legal matters, attends all Council
meetings and some board meetings, represents the City in legal actions and proceedings, and
retains, supervises and monitors outside legal counsel. The City Attorney also approves all
bonds and contracts made by the City, prepares ordinances and resolutions as required by the
Council and prosecutes violations of the City’s Municipal Codes and Ordinances.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 10
4. The Brown Act
This is a mere glimpse of the Brown Act. A more detailed Brown Act and Political
Reform Act Booklet is available to the advisory board through the City Attorney’s office.
a. The Brown Act.
The general purpose of the Brown Act is to aid in the conduct of the people’s business.
The people, in delegating authority, do not give their public servants the right to decide what is
good for the people to know and what is not for the people to know. Therefore, it is the intent of
this Act that the actions and deliberations of all local agencies be taken openly, including
deliberations and collective discussion involving the examination, weighing and reflection on the
reasons for or against a choice. It also includes the exchange of facts preliminary to the ultimate
decision.
Generally all meetings of City boards, commissions, committees and groups are to be
open and public and all persons are to be permitted to attend any meeting. Under certain strict
circumstances, closed session meetings are permitted.
Brown Act Compliance is absolutely required. We encourage you to carefully review the
Brown Act Booklet which is available through the City Attorney’s Office which describes in
detail the Brown Act.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 11
5. Political Reform Act (Conflicts of Interest)
A. Background
The Political Reform Act (Government Code sections 81000, et seq.) was approved by
the voters of the State of California and is intended to prevent conflicts of interest by requiring
public officials to disclose certain personal financial interests which could foreseeably cause
conflicts. In addition, a public official may be required to disqualify himself/herself from
making, participating in, or attempting to influence any government decision which will affect
any of his/her financial interests, not just those that are required to be disclosed. The City’s
Brown Act and Political Reform Act Booklet explains in more detail what a conflict of interest
is, and when the law requires disqualification. In addition, the Fair Political Practices
Commission is available for advice.
Under the Political Reform Act, no public official may make, participate in making, or in
anyway attempt to use his or her official position to influence a governmental decision if he or
she knows or has reason to know that he or she has a financial interest. (Government Code
Section 87100). A public official has a financial interest in a decision if it is reasonably
foreseeable that the decision will have a material financial effect on one or more of his or her
economic interests. (Government Code Section 87103; 2 Cal. Code of Regs. Section 18700 (a)).
The term “financial interest” denotes a conclusion that a public official has a financial
interest in a decision if it is concluded that it is reasonably foreseeable that the decision will have
a material financial effect on his or her economic stake greater than that of other citizens. The
term “economic interest” is a label applied to the particular types of stakes recognized by the Act
as potential sources of a conflict of interest. There are specific types of economic interest
recognized by the Act, as such, we direct you to carefully review the Brown Act and Political
Reform Act Booklet which is available from the City Attorney’s Office and/or visit the Fair
Political Practices Commission Web page for more detailed information.
B. City Policy Regarding Conflicts of Interests
Because the City of Morro Bay is a small, closely knit community it is imperative that the
citizens have trust and confidence in City government. Therefore, the City has adopted this
public policy to prevent any possibility of conflict that may arise.
Generally stated, any elected or appointed official has a conflict of interest if he or she
has a financial interest in a project before the City and/or when compensation is received from
anyone seeking approvals from the City. There are some exceptions but, generally, elected or
appointed officials are prohibited from voting on projects where a conflict exists. A conflict of
interest also occurs when officials live within a certain distance from a project (usually 500 feet).
Even if a legal conflict does not exist, it may be inappropriate to participate in a decision for
personal reasons to avoid even the appearance of a conflict of interest. As an example, there
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 12
could be a conflict if your good friend has a matter before your board, and you do not feel that it
would be appropriate for you to voice an opinion in your "City" capacity. While the latter case is
not defined by the Fair Political Practices Commission as a conflict, it could be perceived as a
conflict, and then stepping down is appropriate.
It is the policy of the City that, in addition to strictly adhering to the FPPC rules, all
elected and appointed officials conduct themselves in a manner that does not raise a reasonable
perception or belief that there is a conflict of interest or an abuse of your position. All board and
commission members should avoid the appearance of conflict at all costs.
If you step down from the dais and refrain from voting on an issue, you are not precluded
from speaking as an individual. Your presentation, however, must be made from the floor, at the
microphone with the rest of the public. You should state for the record that you are speaking as
an individual. Many times in the past, Councilmembers and Board and Commissioners have
stepped down from their official position at the dais when projects are presented in which there
may be the potential for conflict of interest. This provides the opportunity to present your views
as an individual on any matter before any City body.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 13
6. ADVISORY BOARD BY-LAWS
The City Council has approved the rules and regulations (referred to herein as By-Laws)
to set forth their purpose, procedures, and specific issues such as their functions, meeting dates,
officers, vacancies and budgets.
All advisory board meetings will be conducted in strict compliance with Robert’s Rules
of Order, the City Council Policy and Procedures and State Law. For more detailed information,
we suggest you review the City Council’s Policies and Procedures Manual.
Attached hereto are the applicable By-Laws for all of the City of Morro Bay’s Advisory
Boards.
The Citizens Oversight Committee does not have by-laws, but is guided by Chapter 3.22
of the Morro Bay Municipal Code and we have attached that Chapter for your ease of reference.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 14
CITY OF MORRO BAY
HARBOR ADVISORY BOARD
BY-LAWS
PURPOSE AND AUTHORITY
The Harbor Advisory Board is established to review, advise and recommend to the City Council
on items pertaining to the City Harbor. These include, but are not limited to:
A. Use, control, promotion and operation of vessels and watercraft within the harbor,
docks, piers, slips, utilities and publicly-owned facilities as a part of the City’s
Harbor, and water commerce, navigation, or fishery in the Harbor.
B. Review and recommend rules and regulations pertaining to any of the matters
listed in subsection A of this section.
C. Review and recommend rates, tolls, fees, rents, charges or other payments to be
made for use or operation of the Harbor.
D. The Board shall make reports and recommendations to the various city boards,
commissions or the City Council on matters relating to activities within the
harbor. When requested to do so, will review items referred by other city boards,
commissions or the City Council. Resulting reports and recommendations will be
included in presentations before the City Council.
APPOINTMENT
The Harbor Advisory Board shall be comprised of seven (7) voting members, four of which must
be qualified electors of the City of Morro Bay. Appointments and the filling of vacancies shall
be made by the City Council. Committee members shall serve at the pleasure of the City
Council. The City Council will attempt to select members from the following categories:
Morro Bay Commercial Fishermen’s Association
Waterfront Leaseholders
Marine Oriented Business
Recreational Boating
Representative of South Bay/Los Osos
Two Members at Large
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 15
TERMS OF OFFICE
Members shall serve, without compensation, for a period of four (4) years commencing February
1st. in the year specified when members are appointed. Appointments shall be made in such a
manner so as no more than three members’ terms expire concurrently. Unanticipated vacancies
shall be filled for the duration of the unexpired term only.
QUALIFICATIONS
Four of the seven members must be a resident and registered voter of the City during the term of
appointment, unless excepted by State Law or Council approved special requirements; must be at
least 18 years of age at the time of appointment; and, may not be an Elected Official, Officer, or
Employee of the City of Morro Bay. (Council Policies and Procedures, Section 6.6.1)
ABSENCE FROM MEETINGS
Absence of a Board Member from three (3) consecutive meetings or four (4) meetings in any
consecutive 12-month period will constitute the voluntary resignation of the absent member and
the position will be declared vacant.
ORGANIZATION
At the first regular meeting in each year wherein newly appointed Members are seated, the
Members shall elect a Chairperson and Vice-Chairperson who shall hold office for a period of
one year. The Chairperson shall preside over meetings, appoint appropriate sub-committees, and
direct the affairs of the Committee. In the absence of the Chairperson, duties of the office shall
be performed by the Vice-Chairperson. If both the Chair and Vice-Chair are absent, the
remaining quorum shall appoint one member to preside at that meeting. The City of Morro Bay
staff will maintain accurate minutes of the official activities of the Committee.
PROCEDURE
Regular meetings shall be held monthly on a regular schedule. The meetings shall be open to the
public. The date, time and location along with the meeting agenda shall be noticed in accordance
with Government Code Sections 54970-54975. The Chair may close meetings to public
comments, provided that the action is consistent with the Brown Act. Agendas, reports,
meetings and any and all actions shall be governed by the requirements of the Brown Act, as
amended.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 16
All advisory board meetings will be conducted in strict compliance with the City Council
Policies and Procedures Manual. Where used in the City Council Policies and Procedure Manual,
the term “City Council” shall mean the “Board” or “Commission”, the term “Mayor” shall mean
“Chairperson and the term “Councilmember” shall mean “Board” or “Commission. In all matters
and things not otherwise provided for in the by-laws or the Policies and Procedures of the City
Council, proceedings shall be governed by “Robert's Rules of Order,” revised edition. However,
no ordinance, resolution, proceeding or other action of the City Council pertaining to the
Committee shall be invalidated or the legality thereof otherwise affected by the failure or
omission to observe or follow “Robert’s Rules of Order.”
Communication between the Advisory Group, its members and the Council shall be in
accordance with the City Council Policies and Procedures as currently adopted.
QUORUM
A majority of voting members shall constitute a quorum.
CITY STAFF
The City Manager or the designee of the City Manager shall be responsible for preparing
agendas, reports, and minutes pertaining to Committee business and shall attend the Committee
meetings.
BY-LAW AMENDMENTS
All amendments to the By-Laws shall be approved by the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 17
CITY OF MORRO BAY
PUBLIC WORKS ADVISORY BOARD
BY-LAWS
PURPOSE AND AUTHORITY
The Public Works Advisory Board is established to review, advise and recommend to the City
Council on items pertaining to Water, Waste-water, Streets, Recycling, and Solid Waste, Cable
Television, Telecommunications, Trees, Transportation and other issues related to Public
Services Department responsibilities.
The Board shall make reports and recommendations to the various city boards, commissions or
the City Council on the above matters. When requested to do so, will review items referred by
other city boards, commissions or the City Council. Resulting reports and recommendations will
be included in presentations before the City Council.
APPOINTMENT
The Public Works Advisory Board shall be comprised of five seven (57) voting members, all of
which must be qualified electors of the City of Morro Bay. Appointments and the filling of
vacancies shall be made by the City Council. Committee members shall serve at the pleasure of
the City Council.
TERMS OF OFFICE
Members shall serve, without compensation, for a period of four (4) years commencing February
1st. in the year specified when members are appointed. Appointments shall be made in such a
manner so as no more than three members’ terms expire concurrently. Unanticipated vacancies
shall be filled for the duration of the unexpired term only.
QUALIFICATIONS
A member must be a resident and registered voter of the City during the term of appointment,
unless excepted by State Law or Council approved special requirements; must be at least 18
years of age at the time of appointment; and, may not be an Elected Official, Officer, or
Employee of the City of Morro Bay. (Council Policies and Procedures, Section 6.6.1)
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 18
ABSENCE FROM MEETINGS
Absence of a Board Member from two (2) consecutive meetings or three (3) meetings in any
consecutive 12-month period will constitute the voluntary resignation of the absent member and
the position will be declared vacant.
ORGANIZATION
At the first regular meeting in each year wherein newly appointed Members are seated, the
Members shall elect a Chairperson and Vice-Chairperson who shall hold office for a period of
one year. The Chairperson shall preside over meetings, appoint appropriate sub-committees, and
direct the affairs of the Committee. In the absence of the Chairperson, duties of the office shall
be performed by the Vice-Chairperson. If both the Chair and Vice-Chair are absent, the
remaining quorum shall appoint one member to preside at that meeting. The City of Morro Bay
staff will maintain accurate minutes of the official activities of the Committee.
PROCEDURE
Regular meetings shall be held every other month on even numbered months on a regular
schedule. The meetings shall be open to the public. The date, time and location along with the
meeting agenda shall be noticed in accordance with Government Code Sections 54970-54975.
The Chair may close meetings to public comments, provided that the action is consistent with the
Brown Act. Agendas, reports, meetings and any and all actions shall be governed by the
requirements of the Brown Act, as amended.
All advisory board meetings will be conducted in strict compliance with the City Council
Policies and Procedures Manual. Where used in the City Council Policies and Procedure Manual,
the term “City Council” shall mean the “Board” or “Commission”, the term “Mayor” shall mean
“Chairperson and the term “Councilmember” shall mean “Board” or “Commission. In all matters
and things not otherwise provided for in the by-laws or the Policies and Procedures of the City
Council, proceedings shall be governed by “Robert's Rules of Order,” revised edition. However,
no ordinance, resolution, proceeding or other action of the City Council pertaining to the
Committee shall be invalidated or the legality thereof otherwise affected by the failure or
omission to observe or follow “Robert’s Rules of Order.”
Communication between the Advisory Group, its members and the Council shall be in
accordance with the City Council Policies and Procedures as currently adopted.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 19
QUORUM
A majority of voting members shall constitute a quorum.
CITY STAFF
The City Manager or the designee of the City Manager shall be responsible for preparing
agendas, reports, and minutes pertaining to Committee business and shall attend the Committee
meetings.
BY-LAW AMENDMENTS
All amendments to the By-Laws shall be approved by the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 20
CITY OF MORRO BAY
RECREATION AND PARKS COMMISSION
BY-LAWS
PURPOSE AND AUTHORITY
The Recreation and Parks Commission is established to provide the following:
A. Act in an advisory capacity to the City Council in all matters pertaining to parks
and public recreation and to cooperate with other governmental agencies and civic
groups in the advancement of sound recreation and parks planning and
programming. The Board shall make reports and recommendations to the various
city boards, commissions or the City Council on the above matters. When
requested to do so, will review items referred by other city boards, commissions
or the City Council. Resulting reports and recommendations will be included in
presentations before the City Council.
B. Formulate policies on recreation services, parks and open space for approval by
the City Council.
C. Recommend to the City Council the development of recreational areas, parks,
facilities, open spaces, programs, and improved recreation services.
D. Recommend to the City Council the adoption of rules, regulations and standards
concerning recreation and parks in respect to organization, personnel, areas and
facilities, program and financial support.
E. Advise the Recreation and Parks Director in the preparation of the annual parks
maintenance, park improvement and recreation budgets and long-range recreation
and parks facilities improvements.
F. Hold public hearings and meetings to conduct investigations and surveys for the
purpose of securing facts and data concerning parks and public recreation.
APPOINTMENT
The Recreation and Parks Commission shall be comprised of seven (7) voting members, five of
which must be qualified electors of the City of Morro Bay. Appointments and the filling of
vacancies shall be made by the City Council. Committee members shall serve at the pleasure of
the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 21
TERMS OF OFFICE
Members shall serve, without compensation, for a period of four (4) years commencing February
1st. in the year specified when members are appointed. Appointments shall be made in such a
manner so as no more than three members’ terms expire concurrently. Unanticipated vacancies
shall be filled for the duration of the unexpired term only.
QUALIFICATIONS
Five of the seven members must be a resident and registered voter of the City during the term of
appointment, unless excepted by State Law or Council approved special requirements; must be at
least 18 years of age at the time of appointment; and, may not be an Elected Official, Officer, or
Employee of the City of Morro Bay. (Council Policies and Procedures, Section 6.6.1)
ABSENCE FROM MEETINGS
Absence of a Board Member from two (2) consecutive meetings or three (3) meetings in any
consecutive 12-month period will constitute the voluntary resignation of the absent member and
the position will be declared vacant.
ORGANIZATION
At the first regular meeting in each year wherein newly appointed Members are seated, the
Members shall elect a Chairperson and Vice-Chairperson who shall hold office for a period of
one year. The Chairperson shall preside over meetings, appoint appropriate sub-committees, and
direct the affairs of the Committee. In the absence of the Chairperson, duties of the office shall
be performed by the Vice-Chairperson. If both the Chair and Vice-Chair are absent, the
remaining quorum shall appoint one member to preside at that meeting. The City of Morro Bay
staff will maintain accurate minutes of the official activities of the Committee.
PROCEDURE
Regular meetings shall be held every other month on odd numbered months on a regular
schedule. The meetings shall be open to the public. The date, time and location along with the
meeting agenda shall be noticed in accordance with Government Code Sections 54970-54975.
The Chair may close meetings to public comments, provided that the action is consistent with the
Brown Act. Agendas, reports, meetings and any and all actions shall be governed by the
requirements of the Brown Act, as amended.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 22
All advisory board meetings will be conducted in strict compliance with the City Council
Policies and Procedures Manual. Where used in the City Council Policies and Procedure Manual,
the term “City Council” shall mean the “Board” or “Commission”, the term “Mayor” shall mean
“Chairperson and the term “Councilmember” shall mean “Board” or “Commission. In all
matters and things not otherwise provided for in the by-laws or the Policies and Procedures of
the City Council, proceedings shall be governed by “Robert's Rules of Order,” revised edition.
However, no ordinance, resolution, proceeding or other action of the City Council pertaining to
the Committee shall be invalidated or the legality thereof otherwise affected by the failure or
omission to observe or follow “Robert’s Rules of Order.”
Communication between the Advisory Group, its members and the Council shall be in
accordance with the City Council Policies and Procedures as currently adopted.
QUORUM
A majority of voting members shall constitute a quorum.
CITY STAFF
The City Manager or the designee of the City Manager shall be responsible for preparing
agendas, reports, and minutes pertaining to Committee business and shall attend the Committee
meetings.
BY-LAW AMENDMENTS
All amendments to the By-Laws shall be approved by the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 23
CITY OF MORRO BAY
COMMUNITY PROMOTIONS COMMITTEE
BY-LAWS
PURPOSE AND AUTHORITY
The Community Promotions Committee (CPC) was created in the belief that tourism is essential
to the economic health and quality of life of this community. The purpose of the CPC shall be to
act on behalf of the Morro Bay City Council on policies and expenditure programs to advertise
and promote the City of Morro Bay and its special events as a tourist destination point in areas
both inside and outside the boundaries of San Luis Obispo County. In addition, the CPC shall
carry on a continuing and sustainable program designed to make known the advantages of
tourism, recreation, business and community events to the people of Morro Bay, which helps to
maintain the highest quality of life for the residents.
In addition, the CPC will be responsible for developing cooperative marketing opportunities with
existing and new local businesses. This shall be accomplished through targeted promotions of
special events and consistent branding of the City of Morro Bay. The CPC shall work with the
MBTBID in a way that is mutually supportive of each/both committees’ goals for marketing,
advertising and budgeting to bring more visitors and tourism to the City, which in turn, provides
valuable TOT and sales tax revenues to the City of Morro Bay.
The CPC shall develop a specific set of goals and budgetary requests prior to the beginning of
each fiscal year and present those goals and requests to the City Council prior to the adoption of
the annual budget. The CPC shall also make any additional reports and recommendations to the
various city boards, commissions or the City Council as requested by the City Council.
APPOINTMENT
The Community Promotions Committee shall be comprised of seven (7) voting members, four of
which must be qualified electors of the City of Morro Bay. Appointments and the filling of
vacancies shall be made by the City Council. Committee members shall serve at the pleasure of
the City Council. The City Council will attempt to select members from the following
categories:
Morro Bay Chamber of Commerce
Morro Bay Merchants Association
Morro Bay Motel or Restaurant Representative
Embarcadero Business Representative
Special Events Representative
Two Members at Large
Formatted: Header
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 24
TERMS OF OFFICE
Members shall serve, without compensation, for a period of four (4) years commencing February
1st in the year specified when members are appointed. Appointments shall be made in such a
manner so as no more than three members’ terms expire concurrently. Unanticipated vacancies
shall be filled for the duration of the unexpired term only.
QUALIFICATIONS
Four of the 7 members of the Community Promotions Committee must be residents and
registered voters of the City during the term of appointment, unless excepted by State Law or
Council approved special requirements; must be at least 18 years of age at the time of
appointment; and, may not be an Elected Official, Officer, or Employee of the City of Morro
Bay. (Council Policies and Procedures, Section 6.6.1)
Annually, each committee member will be required to familiarize himself or herself with the
operation of the Visitor Center by volunteering and/or participating in business forums, chamber
meetings, or merchants’ association meetings.
ABSENCE FROM MEETINGS
Absence of a Board Member from three (3) consecutive meetings or four (4) meetings in any
consecutive 12-month period will constitute the voluntary resignation of the absent member and
the position will be declared vacant.
ORGANIZATION
At the first regular meeting in each year wherein newly appointed Members are seated, the
Members shall elect a Chairperson and Vice-Chairperson who shall hold office for a period of
one year. The Chairperson shall preside over meetings, appoint appropriate sub-committees, and
direct the affairs of the Committee. In the absence of the Chairperson, duties of the office shall
be performed by the Vice-Chairperson. If both the Chair and Vice-Chair are absent, the
remaining quorum shall appoint one member to preside at that meeting. The City of Morro Bay
staff will maintain accurate minutes of the official activities of the Committee.
PROCEDURE
Regular meetings shall be held monthly on a regular schedule. The meetings shall be open to the
public. The date, time and location along with the meeting agenda shall be noticed in accordance
with Government Code Sections 54970-54975. The Chair may close meetings to public
comments, provided that the action is consistent with the Brown Act. Agendas, reports,
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 25
meetings and any and all actions shall be governed by the requirements of the Brown Act, as
amended.
All advisory board meetings will be conducted in strict compliance with the City Council
Policies and Procedures Manual. Where used in the City Council Policies and Procedure Manual,
the term “City Council” shall mean the “Board” or “Commission”, the term “Mayor” shall mean
“Chairperson and the term “Councilmember” shall mean “Board” or “Commission. In all
matters and things not otherwise provided for in the by-laws or the Policies and Procedures of
the City Council, proceedings shall be governed by “Robert's Rules of Order,” revised edition.
However, no ordinance, resolution, proceeding or other action of the City Council pertaining to
the Committee shall be invalidated or the legality thereof otherwise affected by the failure or
omission to observe or follow “Robert’s Rules of Order.”
Communication between the Advisory Group, its members and the Council shall be in
accordance with the City Council Policies and Procedures as currently adopted.
QUORUM
A majority of voting members shall constitute a quorum.
CITY STAFF
The City Manager or the designee of the City Manager shall be responsible for preparing
agendas, reports, and minutes pertaining to Committee business and shall attend the Committee
meetings.
BY-LAW AMENDMENTS
All amendments to the By-Laws shall be approved by the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 26
CITY OF MORRO BAY
TOURISM BUSINESS IMPROVEMENT DISTRICT
ADVISORY BOARD BY-LAWS
PURPOSE AND AUTHORITY
The Morro Bay Tourism Business Improvement District (MBTBID) Advisory Board (“Board”)
advises the City Council on the administration and use of the MBTBID assessment funds. The
Board recommends projects to the City of Morro Bay to promote tourism to directly benefit the
City’s lodging industry.
The primary purpose of the MBTBID is to increase occupancy and room nights across all
lodging types (motel, hotels, bed and breakfast) that pay the business improvement assessment
(BID) along with transient occupancy tax (TOT) within the City while placing particular
emphasis on marketing that positively impacts the lodging.
APPOINTMENT
The MBTBID Board shall be comprised of seven (7) voting members. Appointments and the
filling of vacancies shall be made by the City Council. Committee members shall serve at the
pleasure of the City Council. Because of the diversity among assessment district members
represented by the Board including local, regional and national lodging industry interests, it is
neither practical nor advisable to limit Board membership to City residents. Accordingly,
membership on the MBTBID Board shall be exempt from residency requirements otherwise
applicable to City Advisory bodies. In addition, a member of the TBID may not sit on any other
city advisory board or commission.
TERMS OF OFFICE
Members of the MBTBID Board shall serve, without compensation, for a period of four (4)
years. Appointments shall be made in such a manner such that no more than three members’
terms expire concurrently. Unanticipated vacancies shall be filled for the duration of the
unexpired term only. If a vacancy is within the last 6 months of a term, it will be held over to the
normal interview process.
QUALIFICATIONS
The MBTBID Board shall consist of five (5) members from the Morro Bay lodging industry and
two (2) members from the community at large.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 27
The five members from the lodging industry shall consist of one member representing lodging
rooms of less than 22 rooms, one member representing 50 or less rooms (single hotel or
cumulative representation), and three members representing hotels “at large” (no specific number
of rooms).
The community “at large” members shall be residents and registered voters of the City during the
term of appointment.
Each member must be at least 18 years of age at the time of appointment and may not be an
Elected Official, Officer, or Employee of the City of Morro Bay. (Council Policies and
Procedures, Section 6.6.1)
FUNCTIONS AND DUTIES
The functions and duties of the MBTBID Board shall include, but not be limited to, the
following:
1. Plan a comprehensive program to promote tourism to the City of Morro Bay and
prepare an annual marketing program consistent with industry goals and objectives.
2. Develop advertising and promotional programs and projects to benefit the lodging
industry in Morro Bay
3. Present an annual assessment report to the City Council regarding the implemented
promotional programs and projects.
4. Perform any other lawful tasks as directed by the Council.
ABSENCE FROM MEETINGS
Absence of a Board Member from three (32) consecutive meetings or fourthree (43) meetings in
any consecutive 12-month period will constitute the voluntary resignation of the absent member
and the position will be declared vacant.
ORGANIZATION
At the first regular meeting in each year wherein newly appointed Members are seated, the
Members shall elect a Chairperson and Vice-Chairperson who shall hold office for a period of
one year. The Chair and Vice-Chair of the Board as well as any presiding officers shall be
hoteliers. The Chairperson shall preside over meetings, appoint appropriate sub-committees, and
direct the affairs of the Committee. In the absence of the Chairperson, the Vice-Chairperson
shall perform duties of the office. If both the Chair and Vice-Chair are absent, the remaining
quorum shall appoint one member to preside at that meeting. The City of Morro Bay staff will
maintain accurate minutes of the official activities of the Committee.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 28
PROCEDURE
Regular meetings shall be held monthly quarterly on a regular schedule. The meetings shall be
open to the public. The date, time and location along with the meeting agenda shall be noticed in
accordance with Government Code Sections 54970-54975. The Chair may close meetings to
public comment, provided that the action is consistent with the Brown Act. Agendas, reports,
meetings and any and all actions shall be governed by the requirements of the Brown Act, as
amended.
All advisory board meetings will be conducted in strict compliance with the City Council
Policies and Procedures Manual. Where used in the City Council Policies and Procedure Manual,
the term “City Council” shall mean the “Board” or “Commission”, the term “Mayor” shall mean
“Chairperson and the term “Councilmember” shall mean “Board” or “Commission. In all
matters and things not otherwise provided for in the Bylaws or the Policies and Procedures of the
City Council, proceedings shall be governed by “Robert's Rules of Order,” revised edition.
However, no ordinance, resolution, proceeding or other action of the City Council pertaining to
the Committee shall be invalidated or the legality thereof otherwise affected by the failure or
omission to observe or follow “Robert’s Rules of Order.”
Communication between the Advisory Group, its members, and the Council shall be in
accordance with the City Council Policies and Procedures as currently adopted.
QUORUM
A majority of voting members shall constitute a quorum.
CITY STAFF
The City Manager or the designee of the City Manager shall be responsible for preparing
agendas, reports, and minutes pertaining to Committee business and shall attend the Committee
meetings.
BY-LAW AMENDMENTS
All amendments to the By-Laws shall be approved by the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 29
CITY OF MORRO BAY
PLANNING COMMISSION
BY-LAWS
PURPOSE AND AUTHORITY
The Planning Commission is established in accordance with the provisions of Government Code
Section 65100, et sec. The functions of the Planning Commission shall be as follows:
A. To develop and periodically review, a general plan and recommend its adoption or any
revisions to by the city council;
B. To maintain and implement the general plan after its adoption by the city council;
C. To develop specific plans as may be necessary to implement the general plan;
D. To periodically review the capital improvement program of the city for its consistency
with the general plan, and forward recommendations to the city council;
E. Consult and advise with public officials and agencies, public utility companies, civic,
educational, professional, and other organizations, and citizens generally concerning
implementation of the general plan.
D.F. Endeavor to promote public interest in, comment on, and understanding of the
general plan, and regulations relating to it;
E.G. To perform such other functions as the city council may direct.
The Planning Commission shall:
A. In addition to the duties and responsibilities set forth by state laws and local ordinances,
the planning commission shall act in the public interest and serve in an advisory capacity
to the city council on all matters pertaining to the planning function;
B. Cooperate with other city boards and commissions, governmental agencies and civic
groups in the advancement of sound planning, both within and without the city;
C. Formulate policies on planning services for recommendation to the city council;
D. Upon the request of the City Council, hold a joint meeting with the city council twice
annually to discuss proposed policies, programs, goals and objectives, budgeting, future
planning, or any other planning matter requiring joint deliberation. The city clerk shall in
January of each year bring forth an agenda item to the city council to schedule the two
joint meetings;
E. Recommend to the city council the adoption of standards with respect to organization,
personnel, facilities, programs and financial support of the planning commission;
F. Disseminate to the public information concerning the policies and functions of the
planning commission.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 30
APPOINTMENT
The Planning Commission shall consist of five members and they shall be qualified electors and
residents of the City. Appointments and the filling of vacancies shall be made by the City
Council. Commissioners shall serve at the pleasure of the City Council.
TERMS OF OFFICE
Members of the Planning Commission shall be appointed by and serve at the pleasure of the City
Council. Terms shall be for a period of four years; vacancies shall be filled for the unexpired
term only. Two-year short terms may be established to stagger terms. Expiration dates of
specific terms shall be established by resolution of the City Council.
QUALIFICATIONS
A member must be a resident and registered voter of the City during the term of appointment,
unless excepted by State Law or Council approved special requirements; must be at least 18
years of age at the time of appointment; and, may not be an Elected Official, Officer, or
Employee of the City of Morro Bay. (Council Policies and Procedures, Section 6.6.1)
ABSENCE FROM MEETINGS
Absence of a Board Member from three (3) consecutive meetings or four (4) meetings in any
consecutive 12-month period will constitute the voluntary resignation of the absent member and
the position will be declared vacant.
ORGANIZATION
At the first regular meeting in each year wherein newly appointed Members are seated, the
Members shall elect a Chairperson and Vice-Chairperson who shall hold office for a period of
one year. The Chairperson shall preside over meetings, appoint appropriate sub-committees, and
direct the affairs of the Committee. In the absence of the Chairperson, duties of the office shall
be performed by the Vice-Chairperson. If both the Chair and Vice-Chair are absent, the
remaining quorum shall appoint one member to preside at that meeting. The City of Morro Bay
staff will maintain accurate minutes of the official activities of the Committee.
PROCEDURE
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 31
Regular meetings shall be held twice a monthly on a regular schedule. The meetings shall be
open to the public. The date, time and location along with the meeting agenda shall be noticed in
accordance with Government Code Sections 54970-54975. The Chair may close meetings to
public comment, provided that the action is consistent with the Brown Act. Agendas, reports,
meetings and any and all actions shall be governed by the requirements of the Brown Act, as
amended.
All advisory board meetings will be conducted in strict compliance with the City Council
Policies and Procedures Manual. Where used in the City Council Policies and Procedure Manual,
the term “City Council” shall mean the “Board” or “Commission”, the term “Mayor” shall mean
“Chairperson” and the term “Councilmember” shall mean “Board Member” or “Commissioner”.
In all matters and things not otherwise provided for in the Bylaws or the Policies and Procedures
of the City Council, proceedings shall be governed by “Robert's Rules of Order,” revised edition.
However, no ordinance, resolution, proceeding or other action of the City Council pertaining to
the Committee shall be invalidated or the legality thereof otherwise affected by the failure or
omission to observe or follow “Robert’s Rules of Order.”
Communication between the Advisory Group, its members, and the Council shall be in
accordance with the City Council Policies and Procedures as currently adopted.
QUORUM
A majority of voting members shall constitute a quorum.
BY-LAW AMENDMENTS
All amendments to the By-Laws shall be approved by the City Council.
REVISED: AUGUST 16, 2011FEBRUARY 1, 2013 PAGE 32
CITY OF MORRO BAY
CITIZENS OVERSIGHT COMMITTEE
Morro Bay Municipal Code 3.22.120
3.22.120 Citizens Oversight Committee.
A. Citizens Oversight Committee Established. There shall be a permanent citizens’
advisory committee called the “Citizens Oversight Committee” (hereinafter “Committee”),
which shall semi-annually review revenues and expenditures from the collection of the tax.
B. Committee Membership. The Committee shall have 5 citizen-members appointed by
the City Council for six year terms with initially 3 members serving 3 years, and 3 members
serving 6 years. Appointees shall be residents of the City; however, no member of the
Committee shall be an elected official.
C. Committee Organization Procedures. The committee shall select one of its members
as Chairperson. The Committee shall follow the rules of procedure of the City unless and until,
upon the report and recommendation from the Committee, the City Council adopts a specific set
of procedural rules for the Committee.
D. Regular Meeting; Provision of Support Services and Information. The Committee
shall be subject to the provisions of the Brown Act (California Government Code sections 54950
et seq.) and shall meet at least once each calendar year. A regular meeting schedule shall be
determined in accordance with the Brown Act and thereafter meetings shall be noticed by the
City Clerk. The City Manager or his/her designee shall serve as executive staff to the
Committee. In addition to receiving materials directly related to the functioning of the
Committee, the Committee members shall also receive all agenda material and other primary
staff reports (other than those which are confidential) as are provided to the City Council.
E. Citizens Oversight Committee Functions. The Committee shall have the following
function:
Semi- annual Report: The Committee shall review a semi-annual expense report of the
City relative to activities funded with the additional general purpose local sales tax monies. Not
later than the last day of the sixth month following the end of the each City fiscal year, the
Committee will present its findings and conclusions to the City Council for its review.
Staff Report
TO: Honorable Mayor and Council DATE: February 5, 2013
FROM: Janeen Burlingame, Management Analyst
SUBJECT: 2012 Trolley Season Summary
RECOMMENDATION: Staff recommends the City Council receive and file the 2012 trolley season summary.
FISCAL IMPACT: None.
DISCUSSION: Staff developed a budget for FY 2012/2013 (2012 Season) that did not require supplemental
funding from the General Fund or Parking In Lieu Fund for operations.
The City’s 2012 trolley program was the same as in 2011, serving the visiting and local general
public by linking the Downtown Business District, Waterfront, and State Parks in the north and
south ends of the community through the use of three trolley routes operating within the City limits. The north and south routes operated on an approximate 30 minute headway and the Waterfront route operated on a 20 minute headway (see attached trolley brochure).
Service operated weekends only from Memorial Day weekend to the first weekend in October, and on Friday and Monday from Memorial Day through Labor Day, beginning at 11:00 a.m.
each operating day and ending at 7:00 p.m. on Fridays, 7:00 p.m. on Saturdays, 6:00 p.m. on
Sundays, and 5:00 p.m. on Mondays. There were no changes to the three routes, hours of operation, or fares (adult fare was $1.25, child fare was $0.50 and the All Day Pass was $3).
Tables 1 through 4 provide information on the 2012 season. There were 3 more days operated in 2012 than 2011, resulting in slight increases in the number of vehicle service hours operated
over the prior season (3.9%) and ridership (1.3%). While the fare revenues experienced a slight
increase (4.6%), the average daily ridership experienced a slight decrease (-3.1%).
Regarding the breakdown of total riders between the three routes, the ordering of which route carried the most riders did not change with the Waterfront route carrying the most passengers
(37% of total riders), followed by the North and then Downtown routes (32% and 31% of total
riders).
AGENDA NO: A-7
MEETING DATE: February 13, 2013
Prepared By: J. Burlingame____ Dept Review:_ RL_
City Manager Review: ________ City Attorney Review: ________
2
When service characteristics do not change from the previous season, trolley ridership can
increase or decrease for a number of reasons that vary from changes in lodging occupancy rates,
the weather or larger events being held inside or outside of city limits to name a few. For
example, the Oyster Festival that took place over the 2012 Father’s Day weekend resulted in an
unprecedented increase in ridership, doubling normal Saturday June ridership, and the Avocado
& Margarita Festival in September 2012 experienced a 170% increase in ridership compared to
the same time of month before the Chamber started having the festival.
When comparing lodging occupancy rates with trolley ridership, there is generally a correlation
between the two so when summer occupancy rates increase, trolley ridership increases and when
they decrease, ridership decreases. There are some exceptions when there have been
modifications made to the trolley service (reduction in days, reduction in service hours, fare
structure change or routing changes) that do not correspond with occupancy rate changes such as
in 2008 when there was on average for the summer months a decrease in occupancy rates from
2007, but trolley ridership increased by 70% due to the addition of a third route.
While there was an overall increase in occupancy rates between the summers of 2012 and 2011,
trolley ridership experienced only a nominal ridership increase. When analyzing the monthly
data, there were large increases in occupancy rates for June (10.7%) and September (15.5%) that
corresponded with large ridership increases for the same months (33% in June and 39% in
September). Similarly, ridership experienced decreases in July (-11%) and October (-13%) that
corresponded with a decrease in occupancy rates for the same months (-1.3% in July and -1.9%
in October).
August, however, experienced a 5.7% increase in occupancy rates but a 14% decrease in
ridership, suggesting there may have been another factor impacting ridership. There was the
question as to whether or not Morro Strand State Park Campground would remain open as it was
1 of 70 parks slated for closure beginning July 1, 2012. While Morro Strand ultimately remained
open beyond July 1, the online system for making reservations at the campground had indicated
on its website that the campground would close July 1, 2012 and when it was determined the
campground was to remain open, no online reservations could be made, only “drive-ins” on a
first come, first serve basis. Trolley drivers noted that after July 1, there were not as many
campers at Morro Strand than in prior years.
Table 1 - Trolley Summary
#RidersRidersAve. Fare
SeasonDaysRidershipper DayVSHper VSHFareboxper day
2012*7019,7632821,5301314,786$ 211.23
2011 6719,5192911,4721314,142$ 211.07
2010 6721,6193231,4781518,289$ 272.97
2009**7121,5513041,5651415,867$ 223.48
2008***7025,9563711,6831511,337$ 161.95
2007 7015,2572181,136137,058$ 100.83
*North Morro Bay State Park campground did not take reservations, only walk ins (targeted park for closure)
** Height of recession
**Trolley service expanded to 3 routes
3
Table 2 - Trolley 2012 Season - Ridership per Hour Analysis by Route
*Includes 4th of July extended hours
11-1212-11-22-33-44-55-66-77-88-9Total Riders
8849351,1321,1871,20998169131421487,402
1313161717141292148
83775082886286786860338360696,127
12111212121211116069
8368568651,01690478862524627716,234
1212121513111172771Riders per Hour
Waterfront
Downtown
North
Riders per Hour
Riders per Hour
Table 3 - Trolley 2012 Season - Ridership per Hour Analysis All Routes
*Includes Memorial Day, 4th of July, and Labor Day holidays
11-1212-11-22-33-44-55-66-77-88-9Ridership
Total Ridership 2,5572,5412,8253,0652,9802,6371,91994310818819,763
Hourly Riders 373640444338342736188
Ridership by Day SatSunMonWed*Fri
Total Riders 7,7804,9872,8649733,159
Ave. Riders/Day 409262191973226
Riders/Service Hour 1712102810
*Wednesday was July 4th holiday
Table 4 - Trolley 2012 Season - Ridership per Hour Analysis All Routes by Day
11-1212-11-22-33-44-55-66-7
Friday Ridership 383395510476447422329197
Hourly Riders 2728363432302414
11-1212-11-22-33-44-55-66-7
Saturday Ridership 9469591,0591,1751,1611,033834613
Hourly Riders 4748535958524231
11-1212-11-22-33-44-55-66-77-88-9Sun Total
Sunday Ridership 7186687457827607086060004,987
Hourly Riders 36333739383530000
11-1212-11-22-33-44-55-6
Monday Ridership 46643546356751137943
Hourly Riders 31293138342522
11-1212-11-22-33-44-55-66-77-88-9Wed Total
Wednesday Ridership 4484486510195107133108188973
(4th of July)
Fri Total
3,159
Sat Total
7,780
2,864
Mon Total
CONCLUSION:
Staff recommends the City Council receive and file the 2012 trolley season summary.
Staff Report
TO: Honorable Mayor and City Council DATE: January 28, 2013
FROM: Andrea K. Lueker, City Manager
SUBJECT: Public Input on 2013 City Council Goals
RECOMMENDATION
Staff recommends the City Council open the public hearing and accept comment from the public on Goals
for the City of Morro Bay, in advance of the City Council Goal Setting sessions.
BACKGROUND
Each year, the City Council has conducted an annual goal setting process and as a part of that process,
asked for public comment. Our 2013 process has expanded the outreach for public comment to include
input at two public hearing sessions during City Council meetings (February 13th and February 26th), a
Public Input Form (attached) that can be faxed or hand delivered as well as a designated e-mail address for
input (goals@morro-bay.ca.us).
AGENDA NO: B-1
MEETING DATE: 2/13/13
Prepared By: ___AL____ Dept Review:_____ City Manager Review: ________ City Attorney Review: ________
City of Morro Bay
Morro Bay, CA 93442
(805) 772-6200
The Morro Bay City Council wants to hear from you …
What are the most important goals for the City over the next 2 years?
Please list important goals for the City, why they are important to you, and any
ideas that you have about how they might be achieved (for example, collaborations
with nonprofits or service clubs, other resources, etc.).
Suggested Goal Why it’s important to you Ideas about how to achieve it
There are several ways to provide your input:
1. Return this form to City Hall, 595 Harbor Street, or
2. Give this form to a member of the Morro Bay City Council, or
3. Fax this form to 805.772.7329, or
4. Submit your information by email to goals@morro-bay.ca.us
Please try and provide this information by February 28, 2013.
Thank you!
Name_________________________Address____________________E-Mail__________________ (This information is optional)
Prepared By: RL/CJ Dept Review: RL
City Manager Review: ________ City Attorney Review: ________
Staff Report
TO: Honorable Mayor and City Council DATE: February 5, 2013
FROM: Rob Livick, PE/PLS – Public Services Director/City Engineer
Cindy Jacinth – Assistant Planner
SUBJECT: Community Development Block Grant (CDBG) program funding
recommendations for 2013/2014
RECOMMENDATION:
Council review and approve funding recommendations for the 2013 Community Development
Block Grant (CDBG) program as shown below and approve adjustment of awards on a
proportional basis upon final receipt of the 2013/2014 funding allocation from the Department
of Housing and Urban Development (HUD).
FISCAL IMPACT:
Available funds are estimated at $52,930 for the 2013/2014 cycle.
BACKGROUND/DISCUSSION:
The 2013 CDBG award process began in Fall 2012. The Urban County of San Luis Obispo
issued a request for proposals for CDBG and HOME funding on August 23, 2012 with
applications due October 12, 2012. Public workshops were held throughout the County to
solicit public comment on community needs with the City of Morro Bay’s workshop held on
September 4, 2012. The City received 8 applications for CDBG funds by the deadline. The
total funding for the 2013/2014 fiscal year is anticipated to be $52,930. The amount allocated
this year is expected to be 8% less than the previous year allocation of $57,533. The reduction
in the projected estimate is due to Congressional funding cuts to HUD’s budget, as well as
new census data which affected all jurisdictions in the Urban Counties.
The amount that an agency receives is based on the total HUD allocation to the Urban County
and is apportioned based on population, poverty persons and overcrowding in housing.
AGENDA NO: B-2 MEETING DATE: February 13, 2013
2
On November 13, 2012 after reviewing the applications, Council approved draft funding
recommendations for the 2013/2014 cycle. The recommendations were then published for the
required minimum of 30 days during which a second public workshop was held on January 9,
2013. At that workshop, County and City staff was available to discuss the recommendations
and answer any questions regarding the CDBG program.
Upon approval, the final funding recommendations will be forwarded to the County for
submittal to and approval by the County Board of Supervisors and inclusion in the countywide
Consolidated Plan.
CONCLUSION
Council may modify the grant funding recommendations prior to final approval. However,
awards must meet program requirements, providing a minimum of 70% of funding for benefit
to low and moderate-income persons, and no more than 15% can be allocated to the public
service category.
ATTACHMENTS
1. Entitlement Program Fact Sheet
2. US Census Data sheet
3. Morro Bay Pedestrian Accessibility Application
4. Senior Nutrition Program of SLO County
Recommended Projects Requested
City of Morro Bay – Pedestrian Accessibility - Barrier Removal
Projects
$32,344
Senior Nutrition Program of SLO County $10,000
City Program Administration Costs – Limited to 20% of Allocation
$10,586
Estimated Total Funding Available $52,930
S1701 POVERTY STATUS IN THE PAST 12 MONTHS
2006-2010 American Community Survey 5-Year Estimates
Supporting documentation on code lists, subject definitions, data accuracy, and statistical testing can be found on the American Community Survey
website in the Data and Documentation section.
Sample size and data quality measures (including coverage rates, allocation rates, and response rates) can be found on the American Community
Survey website in the Methodology section.
Although the American Community Survey (ACS) produces population, demographic and housing unit estimates, for 2010, the 2010 Census provides
the official counts of the population and housing units for the nation, states, counties, cities and towns. For 2006 to 2009, the Population Estimates
Program provides intercensal estimates of the population for the nation, states, and counties.
Subject Morro Bay city, California
Total Below poverty level Percent below poverty level
Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error
Population for whom poverty status is determined 9,186 +/-1,023 1,061 +/-454 11.6%+/-4.8
AGE
Under 18 years 1,259 +/-301 319 +/-245 25.3%+/-17.2
Related children under 18 years 1,259 +/-301 319 +/-245 25.3%+/-17.2
18 to 64 years 5,863 +/-643 655 +/-240 11.2%+/-4.1
65 years and over 2,064 +/-322 87 +/-78 4.2%+/-3.7
SEX
Male 4,500 +/-542 568 +/-295 12.6%+/-6.3
Female 4,686 +/-637 493 +/-199 10.5%+/-4.1
RACE AND HISPANIC OR LATINO ORIGIN
One race 9,113 +/-1,020 1,061 +/-454 11.6%+/-4.9
White 8,756 +/-1,001 1,016 +/-453 11.6%+/-5.1
Black or African American 0 +/-132 0 +/-132 -**
American Indian and Alaska Native 63 +/-52 11 +/-19 17.5%+/-27.6
Asian 178 +/-154 0 +/-132 0.0%+/-20.0
Native Hawaiian and Other Pacific Islander 0 +/-132 0 +/-132 -**
Some other race 116 +/-103 34 +/-56 29.3%+/-43.9
Two or more races 73 +/-69 0 +/-132 0.0%+/-38.5
Hispanic or Latino origin (of any race)1,156 +/-520 456 +/-392 39.4%+/-24.3
White alone, not Hispanic or Latino 7,740 +/-997 605 +/-211 7.8%+/-2.6
EDUCATIONAL ATTAINMENT
Population 25 years and over 7,309 +/-833 644 +/-217 8.8%+/-3.0
Less than high school graduate 445 +/-165 98 +/-85 22.0%+/-18.5
High school graduate (includes equivalency)1,333 +/-290 167 +/-98 12.5%+/-6.8
Some college, associate's degree 3,147 +/-426 292 +/-132 9.3%+/-3.9
Bachelor's degree or higher 2,384 +/-409 87 +/-79 3.6%+/-3.3
EMPLOYMENT STATUS
Civilian labor force 16 years and over 4,720 +/-596 385 +/-163 8.2%+/-3.5
Employed 4,547 +/-568 347 +/-154 7.6%+/-3.4
Male 2,438 +/-383 216 +/-113 8.9%+/-4.7
Female 2,109 +/-361 131 +/-83 6.2%+/-3.7
Unemployed 173 +/-96 38 +/-42 22.0%+/-23.2
Male 84 +/-70 0 +/-132 0.0%+/-35.6
Female 89 +/-62 38 +/-42 42.7%+/-39.1
WORK EXPERIENCE
1 of2 02/09/2012
ATTACHMENT 2
Subject Morro Bay city, California
Total Below poverty level Percent below poverty level
Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error
Population 16 years and over 8,057 +/-898 758 +/-252 9.4%+/-3.1
Worked full-time, year-round in the past 12 months 2,716 +/-452 107 +/-84 3.9%+/-3.0
Worked part-time or part-year in the past 12 months 2,308 +/-375 319 +/-144 13.8%+/-6.1
Did not work 3,033 +/-447 332 +/-145 10.9%+/-4.4
All Individuals below:
50 percent of poverty level 243 +/-149 (X)(X)(X)(X)
125 percent of poverty level 1,389 +/-493 (X)(X)(X)(X)
150 percent of poverty level 1,621 +/-512 (X)(X)(X)(X)
185 percent of poverty level 2,043 +/-565 (X)(X)(X)(X)
200 percent of poverty level 2,274 +/-593 (X)(X)(X)(X)
Unrelated individuals for whom poverty status is
determined
2,286 +/-458 457 +/-167 20.0%+/-6.0
Male 947 +/-265 162 +/-93 17.1%+/-8.3
Female 1,339 +/-324 295 +/-130 22.0%+/-8.4
Mean income deficit for unrelated individuals (dollars)2,245 +/-927 (X)(X)(X)(X)
Worked full-time, year-round in the past 12 months 914 +/-279 45 +/-48 4.9%+/-4.9
Worked less than full-time, year-round in the past 12
months
544 +/-192 167 +/-108 30.7%+/-15.2
Did not work 828 +/-217 245 +/-125 29.6%+/-11.3
PERCENT IMPUTED
Poverty status for individuals 18.4%(X)(X)(X)(X)(X)
Data are based on a sample and are subject to sampling variability. The degree of uncertainty for an estimate arising from sampling variability is
represented through the use of a margin of error. The value shown here is the 90 percent margin of error. The margin of error can be interpreted
roughly as providing a 90 percent probability that the interval defined by the estimate minus the margin of error and the estimate plus the margin of
error (the lower and upper confidence bounds) contains the true value. In addition to sampling variability, the ACS estimates are subject to
nonsampling error (for a discussion of nonsampling variability, see Accuracy of the Data). The effect of nonsampling error is not represented in these
tables.
While the 2006-2010 American Community Survey (ACS) data generally reflect the December 2009 Office of Management and Budget (OMB)
definitions of metropolitan and micropolitan statistical areas; in certain instances the names, codes, and boundaries of the principal cities shown in
ACS tables may differ from the OMB definitions due to differences in the effective dates of the geographic entities.
Estimates of urban and rural population, housing units, and characteristics reflect boundaries of urban areas defined based on Census 2000 data.
Boundaries for urban areas have not been updated since Census 2000. As a result, data for urban and rural areas from the ACS do not necessarily
reflect the results of ongoing urbanization.
Source: U.S. Census Bureau, 2006-2010 American Community Survey
Explanation of Symbols:
1. An '**' entry in the margin of error column indicates that either no sample observations or too few sample observations were available to
compute a standard error and thus the margin of error. A statistical test is not appropriate.
2. An '-' entry in the estimate column indicates that either no sample observations or too few sample observations were available to compute an
estimate, or a ratio of medians cannot be calculated because one or both of the median estimates falls in the lowest interval or upper interval of an
open-ended distribution.
3. An '-' following a median estimate means the median falls in the lowest interval of an open-ended distribution.
4. An '+' following a median estimate means the median falls in the upper interval of an open-ended distribution.
5. An '***' entry in the margin of error column indicates that the median falls in the lowest interval or upper interval of an open-ended distribution. A
statistical test is not appropriate.
6. An '*****' entry in the margin of error column indicates that the estimate is controlled. A statistical test for sampling variability is not appropriate.
7. An 'N' entry in the estimate and margin of error columns indicates that data for this geographic area cannot be displayed because the number of
sample cases is too small.
8. An '(X)' means that the estimate is not applicable or not available.
2 of 2 02/09/2012
B25014 TENURE BY OCCUPANTS PER ROOM
Universe: Occupied housing units
2006-2010 American Community Survey 5-Year Estimates
Supporting documentation on code lists, subject definitions, data accuracy, and statistical testing can be found on the American Community Survey
website in the Data and Documentation section.
Sample size and data quality measures (including coverage rates, allocation rates, and response rates) can be found on the American Community
Survey website in the Methodology section.
Although the American Community Survey (ACS) produces population, demographic and housing unit estimates, for 2010, the 2010 Census provides
the official counts of the population and housing units for the nation, states, counties, cities and towns. For 2006 to 2009, the Population Estimates
Program provides intercensal estimates of the population for the nation, states, and counties.
Morro Bay city, California
Estimate Margin of Error
Total:4,646 +/-556
Owner occupied:2,716 +/-390
0.50 or less occupants per room 2,398 +/-371
0.51 to 1.00 occupants per room 306 +/-105
1.01 to 1.50 occupants per room 2 +/-11
1.51 to 2.00 occupants per room 10 +/-16
2.01 or more occupants per room 0 +/-132
Renter occupied:1,930 +/-333
0.50 or less occupants per room 1,169 +/-253
0.51 to 1.00 occupants per room 642 +/-195
1.01 to 1.50 occupants per room 40 +/-45
1.51 to 2.00 occupants per room 79 +/-81
2.01 or more occupants per room 0 +/-132
Data are based on a sample and are subject to sampling variability. The degree of uncertainty for an estimate arising from sampling variability is
represented through the use of a margin of error. The value shown here is the 90 percent margin of error. The margin of error can be interpreted
roughly as providing a 90 percent probability that the interval defined by the estimate minus the margin of error and the estimate plus the margin of
error (the lower and upper confidence bounds) contains the true value. In addition to sampling variability, the ACS estimates are subject to
nonsampling error (for a discussion of nonsampling variability, see Accuracy of the Data). The effect of nonsampling error is not represented in these
tables.
While the 2006-2010 American Community Survey (ACS) data generally reflect the December 2009 Office of Management and Budget (OMB)
definitions of metropolitan and micropolitan statistical areas; in certain instances the names, codes, and boundaries of the principal cities shown in
ACS tables may differ from the OMB definitions due to differences in the effective dates of the geographic entities.
Estimates of urban and rural population, housing units, and characteristics reflect boundaries of urban areas defined based on Census 2000 data.
Boundaries for urban areas have not been updated since Census 2000. As a result, data for urban and rural areas from the ACS do not necessarily
reflect the results of ongoing urbanization.
Source: U.S. Census Bureau, 2006-2010 American Community Survey
Explanation of Symbols:
1. An '**' entry in the margin of error column indicates that either no sample observations or too few sample observations were available to
compute a standard error and thus the margin of error. A statistical test is not appropriate.
2. An '-' entry in the estimate column indicates that either no sample observations or too few sample observations were available to
1 of 2 02/09/2012
compute an estimate, or a ratio of medians cannot be calculated because one or both of the median estimates falls in the lowest interval or upper
interval of an open-ended distribution.
3. An '-' following a median estimate means the median falls in the lowest interval of an open-ended distribution.
4. An '+' following a median estimate means the median falls in the upper interval of an open-ended distribution.
5. An '***' entry in the margin of error column indicates that the median falls in the lowest interval or upper interval of an open-ended distribution. A
statistical test is not appropriate.
6. An '*****' entry in the margin of error column indicates that the estimate is controlled. A statistical test for sampling variability is not appropriate.
7. An 'N' entry in the estimate and margin of error columns indicates that data for this geographic area cannot be displayed because the number of
sample cases is too small.
8. An '(X)' means that the estimate is not applicable or not available.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR THE 2013 PROGRAM YEAR
SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING
976 OSOS STREET ROOM 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781-5600
Promoting the Wise Use of Land Helping to Build Great Communities
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 16
APPLICATION FOR FUNDING DURING 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Organization Name: ____City of Morro Bay_____________________________
(Attach additional sheets if necessary)
To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets
or beneficiary data as needed. PLEASE READ ALL INFORMATION IN THE APPLICATION.
Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony
Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo,
CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA.,
faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M.,
Friday, October 12, 2012. Applications must be received by the County or one of the participating cities
(Arroyo Grande, Atascadero, Morro Bay, Paso Robles, San Luis Obispo) prior to close of the business day.
POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE
ACCEPTED.
NOTE:
(1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. The CDBG regulations, under 24 CFR 570, are available at
www.sloplanning.org under “Federal HUD Grants.”
(2) HMIS Reporting for 2013 homeless services, housing and shelter - All homeless service
providers applying for CDBG funds to assist, house or shelter the homeless must identify and
demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management
Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and
software necessary for compatibility with HMIS. HMIS is an electronic data collection system that
stores client level information about persons who access the homeless services system in a
Continuum of Care, and reports aggregate data for the County as per the U.S. Department of
Housing and Urban Development’s Data Standards found in
http://www.hudhre.info/documents/FinalHMISDataStandards_March2010.pdf.
(3) The project/program proposal to the County of San Luis Obispo shall be examined in relation to the
County’s community development goals and funding priorities as presented in the Urban County of
San Luis Obispo 2010-2015 Consolidated Plan (ConPlan). The ConPlan is available at
www.sloplanning.org. The County of San Luis Obispo Department of Planning and Building
(Planning) considers the criteria stated in the 2013 Request for Proposals as one of many tools to
help make funding recommendations to the Board of Supervisors. Planning will use other
information and sources including but are not limited to: the County Board of Supervisors,
recommendations from the Homeless Services Oversight Council, other participating jurisdictions of
the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds,
consistency with goals and priorities in the 2010 Consolidated Plan and the Ten Year Plan to End
Homelessness, results of the Needs Workshops, working knowledge of the project and/or
organization by Planning, and availability of limited fund, to help with the funding
recommendations.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Please call County and/or city CDBG staff with any questions about how to complete the form or about the
rating criteria and process.
If the information for any of the questions below requires more room to provide a complete explanation of
your proposed project or program, please attach additional sheets.
CONTACT INFORMATION
1. Name and mailing address of applicant organization, with contact person, phone and fax
numbers, and e-mail address:
Name: City of Morro Bay
Address (mailing and physical address requested if different):
Contact person/title: Cindy Jacinth, Assistant Planner
Phone: 805-772-6577
Fax: 805-772-6268
E-mail address: cjacinth@morro-bay.ca.us
Is the organization a Faith Based Organization? Yes No
Organization’s DUNS number: ________060890571_____________________
If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private
property owner, business, involves façade improvements, provide technical assistance to a new or existing business, job
creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to
HUD. Please contact Tony Navarro, (805) 781-5787, tnavarro@slo.co.ca.us for information on how to obtain a DUNS
number prior to incurring and obligating the federal funds.
Is your agency currently participating in HMIS?
No
If not, does your agency have the capacity to participate in HMIS? If yes, how so?
N/A
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
PROJECT DESCRIPTION
2. Title/name/address of proposed project or program:
Morro Bay Pedestrian Accessibility Project – Phase 2
City wide – Morro Bay
3. Please describe the proposed project or program. In one or two short paragraphs, include a brief
project/program description, the groups who will benefit and an explanation of how they will benefit
from the proposed project or program. For projects, describe the location of the project (be as specific
as possible, e.g. street address). For programs, state the location from which the program will be
operated and/or describe the geographic area served by the program. Also, please include a schedule of
project/program milestones.
Installation and repair of sidewalk and curb ramps throughout the City of Morro Bay will provide an
accessible path of travel for those disabled low and very low income residents throughout the
County. Project will include installation of curb ramps and sidewalk and repair of curb ramps and
sidewalk so that this infrastructure meets current accessibility requirements.
4. Will the services offered by your organization increase or expand as a result of the CDBG
assistance? If yes, please answer the following questions:
a. What new programs and/or services will be provided?
N/A
b. Describe how existing programs and/or services will be expanded and what percentage of an
increase is expected?
5. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities).
____ Acquisition of real property*
____ Disposition of real property
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
_X___ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)* and/or **
____ Privately owned utilities
____ Clearance and remediation activities**
____ Public services
____ Interim assistance
____ Relocation of individuals, families, businesses, non-profit organizations, and/or farms
____ Loss of rental income
____ Removal of architectural barriers
____ Housing rehabilitation**
____ New housing construction (under limited circumstances)
____ Homeownership assistance
____ Housing services
____ Code enforcement
____ Historic preservation**
____ Commercial or industrial rehabilitation**
____ Special economic development
____ Technical assistance and planning studies
* Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in
whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject
to federal requirements connected to acquisition and relocation. A project cannot be broken into separate
“projects” in order to avoid the federal requirements connected with property acquisition and relocation.
Any questions concerning whether the relocation regulations apply to a specific property acquisition project
should be directed to the Community Development Division staff before any action is taken on the project.
If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation
regulations will apply.
Along with application submit:
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
• Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling)
• Letter to owner or voluntary acquisition, plus proof of delivery to owner.
• General Information letter to tenants (both business and residential tenants), plus proof of delivery to
all).
• List of tenants (both business and residential tenants) at the time of application submittal.
• Refer to SLO Col website for sample relocation letters.
** Lead based paint/asbestos: If HUD funded project involves acquisition or rehabilitation of a residential
units that was built in 1978 or earlier, then Lead-Based paint regulations will apply.
• Along with application submit an estimate of costs for LBP work, provided by certified LBP
consultant. Or statement by LBP consultant explaining that project is exempt.
• Include any temporary housing costs.
6. Describe the need and the degree of urgency for the proposed project or program.
What would be the consequences if the proposed project or program is not funded in
the next year?
Removal of barriers through the construction and rehabilitation of sidewalks and curb ramps
will remove the restriction that disabled and elderly face in accessing the City’s pedestrian
facilities.
7. Please describe the specific organizational method used to implement the proposed
project or program (single or multiple group, public agency, non-profit, for-profit,
experience in operating similar programs, etc.):
The City of Morro Bay will be implementing the program.
8. Does the project require the issuance of a permit (from local, state or federal agencies)?
Yes No
a. If yes, please identify the permits necessary to complete the project.
An encroachment permit will be required prior to construction.
b. Have the necessary permits been issued? Please provide proof of permit issuance.
The permits will be issued during implementation.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
c. If permits are required but not yet obtained, when will the permits be issued?
The permits will be issued during implementation.
NATIONAL OBJECTIVES CRITERIA
9. Does the proposed project or activity meet one of the three national objectives of the
CDBG program? Please check one of the objectives below that applies to the
proposal, and explain how the project or activity meets that national objective.
a. __X___ Benefits low- and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
Select one:
Low/Moderate-Income Area Benefit – The project serves only a limited area which is proven
by 2000 Census data or survey to be a predominately (51% or more) low/moderate-income area.
Applicants choosing this category must be able to prove their project/activity primarily benefits
low/moderate-income households.
Low/Moderate-Income Limited Clientele – The project benefits a specific group of people
(rather than all areas in a particular area), at least 51% of whom are low/moderate-income persons;.
Note: Income verification for clients must be provided for this category. The following groups are
presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless
persons; adults meeting census definition of severely disabled; persons living with AIDS; and
migrant farm workers
Low/Moderate-Income Housing – The project adds or improves permanent residential
structures that will be/are occupied by low/moderate-income households upon completion.
Low/Moderate-Income Jobs – The project creates or retains permanents jobs, at least 51% of
which are taken by low/moderate-income persons or considered to be available to low/moderate-
income persons.
Explain: Provides barrier-free pedestrian accessibility
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the County or participating city, at least 51
percent of who are low- and moderate-income persons.
b. _____ Aids in the prevention or elimination of slums or blight.
Explain:
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Select one:
Addressing Slums or Blight on an Area Basis -
Addressing Slums or Blight on a Spot Basis – This project will prevent or eliminate specific
conditions of blight or physical decay. Activities are limited to clearance, historic preservation,
rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to
public health and safety.
Is the project located in a Redevelopment Area? Yes No
If yes, attach a map of the area with the site highlighted, and provide the Redevelopment Project
Area (excerpts accepted) which documents the existence of slum/blight. Also, document the specific
redevelopment objectives pertaining to the proposed project.
NOTE: To meet this national objective, the proposed activity must be within a designated
slum or blighted area and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. _____ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other funding
sources are available, i.e., a major catastrophe such as a flood or earthquake.
Explain:
NOTE: To meet this national objective, the proposed activity must deal with major
catastrophes or emergencies such as floods or earthquakes.
10. If the project or program is designed to meet the national objective of providing benefit to low-
and moderate-income persons, please estimate the number of unduplicated number of persons (or
households) to benefit from the project and break that estimate down by income group
(unduplicated means the number who are served, i.e., the grant will allow 25 children to
participate in preschool – not 25 children x 5 days x 52 weeks = 6,500).
a. Total number of persons or households who will benefit from the project or
program (regardless of income group):
__5,000________ Persons/households (circle the applicable unit)
b. Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the County median-income)?
____n/a______ Persons/households (circle the applicable unit)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
c. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or less of the County median-income)?
_____n/a_____ Persons/households (circle the applicable unit)
11. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly
persons, severely disabled persons, migrant farm workers, battered spouses, etc.)
Low- to moderate-income persons.
12. How will the clients benefit from this project?
Provides for barrier free access to sidewalk and services the clients use.
13. If your project serves homeless households, please describe how your program coordinates with
other continuum of care projects and entities and how it aligns with the San Luis Obispo
Countywide 10-Year Plan to Homelessness.
N/A
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
BENEFICIARY DATA
14. How do you collect demographic data on the beneficiaries of the proposed project or program?
(Example: racial/ethnic characteristics)
NOTE: You are required to provide beneficiary data at the end of each quarter and year end
data of the fiscal year.
City staff will be using census data to determine city-wide benefit.
15. How do you document and maintain income status of each client in compliance with HUD
regulations? (Example: very low, low- and moderate-income)
See #14.
16. Provide the following information for the person(s) in your organization responsible for the
preparation and submittal of the quarterly reports and for collecting and reporting the
beneficiary data to the Urban County.
Contact person/title: Cindy Jacinth, Assistant Planner
Phone number: 805-772-6577
E-mail address: cjacinth@morro-bay.ca.us
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 10 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
FINANCIAL INFORMATION
For CDBG applications to the County of San Luis Obispo involving acquisition, construction or
rehabilitation projects please provide the required additional budget information on BUDGET
FORM A and BUDGET FORM B attached to the back of this application.
17. Total amount of CDBG funds requested: $____100,000________________________________
Please identify the jurisdiction(s) to which you are applying (see Note below):
______________________________________________________________________________
If you are requesting CDBG funds from more than one jurisdiction, please break down the
amount shown above by the jurisdiction listed below.
City of Arroyo Grande: ________________ City of Paso Robles: _______________
City of Atascadero: ________________ City of San Luis Obispo: _______________
City of Morro Bay: ____100,000_________ County of San Luis Obispo: _______________
NOTE: If you are applying to one or more cities, please provide a copy of the application to the County
by the application deadline.
18. Please describe the budget for the proposed project or program. Itemize all sources of funding
expected to be available and used for this project
a. Revenues:
1. CDBG Funds requested $ ____100,000______
2. Other Federal fund(s) (please describe below) $ _________________
3. State source(s) (please describe below) $ _________________
4. Local source(s) (please describe below) $ _________________
5. Other funds (please describe below) $ _________________
Total Revenues $ ____100,000_______
b. Expenditures: List below by item or cost category.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 11 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
19. How do you plan to fund the operation and maintenance costs (if any) associated with this
project? Are these funds available now? If not, when will they be available? And from what
source(s)?
The City of Morro Bay general fund will be used to maintain the facilities.
20. Will CDBG funds be used to match/leverage other funds? List below funding sources and
amounts and identify award dates of these sources.
No.
I certify that the information in this application is true and accurate to the best of my knowledge and ability.
__________________________________________10-12-12_________________
Signature Date
_____Rob Livick____________________________Public Services Director/City Engineer_
Printed or typed name Title
Note to applicant:
The County and cities require all of the grant recipients to maintain general liability, automobile and
workman’s compensation insurance with limits of not less than $1 million***. If you are successful in
obtaining an award, you will be asked to provide documentation regarding ability to provide the required
coverage.
*** Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits.
Prior to HUD’s release of grant conditions and/or funds for the CDBG-funded project, a review of the
project’s potential impact on the environment must be conducted by the awarding jurisdictions and
approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 12 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
must certify to HUD that it has complied with all applicable environmental procedures and requirements.
Should project costs be obligated or incurred prior to the completion of the necessary environmental review,
the project shall not benefit from the federal funds. Environmental review requirements pursuant to 24
CFR Part 58 must be fully satisfied for any project selected for funding prior to the CDBG Program issuing
a Notice to Proceed for the project. The level of environmental review required depends on the nature of the
project. 24 CFR Part 58 is available at www.hud.gov/offices/cpd/environmental/lawsandregs/regs.
If you need assistance or have questions regarding this application, please contact any of the persons listed
below. Your application(s) can be dropped off or mailed to the following locations:
• Kelly Heffernon, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O.
Box 550), Arroyo Grande, CA 93421, (805) 473-5420.
• Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Atascadero, CA
93422, (805) 470-3460.
• Rob Livick, Public Services Dept., City of Morro Bay, 955 Shasta Avenue, Morro Bay, CA, 93442,
(805) 772-6261
• Darren Nash, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA
93446, (805) 237-3970.
• Tyler Corey, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo,
CA 93401, (805) 781-7175.
• Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA
93408, (805) 781-5787.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 13 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET
BUDGET FORM A
For CDBG applications to the County of San Luis Obispo involving acquisition, construction or
rehabilitation projects must provide the applicable project budget information.
Financial considerations are key in assessing a project’s ability to be completed successfully and timely.
Factors to be considered in this area include (a) availability and sufficiency of resources (including all non-
CDBG, federal, state, county or private funding sources, (b) the leveraging of resources, (c) fiscal support
for the project for its continued viability and (d) the project budget’s accuracy, reasonableness and
completeness in determining the financial needs of the project.
Source of Funds. Provide for entire project and round to the nearest hundred dollars. Do NOT include
operating costs as this is not an eligible CDBG costs for projects involving acquisition, construction or
rehabilitation projects.
Description of Cost Date
Funds
Available
Amount
Requested
Approved
- Secured
Total % of
Total
Budget
CDBG Funds: This
Request
100,000 100,000 100,000
Previous Award
Previous Award
CDBG Funds: This
request
Previous Award
Other Federal Funds
Source:
State Funds
Source:
Private Funds:
Private Funds:
Private Funds:
In-Kind Contributions:
Labor
In-Kind Contributions
Other:
Other:
Other:
Totals 100%
Comment on your entity’s strategy and plans on the leveraging and sufficiency of resources to implement
the proposed project. If project is not leveraged with other funds, explain why CDBG funds are being relied
on solely to fund the proposed project.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 14 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET
BUDGET FORM B
Project Budget
Budget Form – Acquisition, Construction and Rehabilitation Project Preliminary Budget & Project Funding
Requirements
Agency name: _____City of Morro Bay__________
Project: ___________Morro Bay Pedestrian Accessibility Project____
Preliminary Budget: List all funding necessary to complete the proposed project. You must provide a
DETAILED budget line-item worksheet for all costs associated with the project. NOTE: YOU MUST
USE THIS FORMAT. Additionally, you must provide a DETAILED budget narrative explaining how
you arrived at each line item.
Activity CDBG Funds Other Funds Total Cost
ACQUISITION
Purchase of Land
Purchase of Units
Other Expenses (List)
HARD COSTS
Site Work
Demolition
Construction 83,200 83,200
Appliances
Accessory Buildings
General Requirements
Contractor Overhead
Contractor Profit
Construction Contingency
Other (List on separate sheet
SOFT COSTS
Architect Fee – Design 4,200 4,200
Architect Fee – Supervision
Legal Fees
Engineering Fees 4,200 4,200
Other Professional Fees (List) – Surveying 4,200 4,200
Appraisal
Market Study
Environmental Report
Title & Recording Expenses
Relocation Expenses
Consultants 4,200 4,200
Other Soft Costs (List)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 15 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
INTERIM COSTS
Construction Insurance
Construction Interest
Credit Enhancement
Real Estate Taxes
FINANCING COSTS
Bond Premium
Permanent Loan Origination
Permanent Loan Credit Enhance
Other Financing Costs (List)
DEVELOPER’S FEE (Determined individually
for each project)
TOTAL DEVELOPMENT COST $100,000 $100,000
Budget must be specific and reflect the applicant’s financial commitment, including items paid for by other
sources. This includes in-kind contributions and volunteer labor. It should not include amounts of
administration. Indicate the circumstances/consequences of partial funding is awarded for this project.
Authorization:
_________________________________ _PS Director/City Engineer___ 10-12-2012______________
Authorized Signature for Project Title Date
Robert A. Livick________________________
Print name
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 16 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET
WORK PLAN & PERFORMANCE SCHEDULE
List all project milestones and their anticipated work period. There will be an opportunity to update the
project timeline after grant notification and before executing a grant agreement. Any proposed changes,
including extension and early completion, must be requested in writing and approved in advance by the
jurisdiction receiving the funding application. Note: Applicant will assume all financial risk if work on the
proposed project begins before environmental clearance is obtained. You may either use or recreate this
form to add tasks and activities and extended timeline. YOU MUST USE THIS FORMAT.
Task/Activity – Begin July 2013 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Environmental Review X X X
Contract Execution X X
Project Activity Design X X
Project Activity
Implementation
X X X X X
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR THE 2013 PROGRAM YEAR
SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING
976 OSOS STREET ROOM 200 SAN LUIS OBISPO CALIFORNIA 93408 (805) 781-5600
Promoting the Wise Use of Land Helping to Build Great Communities
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 16
APPLICATION FOR FUNDING DURING 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Organization Name: Senior Nutrition Program of San Luis Obispo County
(Attach additional sheets if necessary)
To be considered for CDBG assistance, please submit this completed application with any exhibits,
budgets or beneficiary data as needed. PLEASE READ ALL INFORMATION IN THE
APPLICATION. Applications can be mailed to one of the participating jurisdictions listed in this
application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street,
Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room
370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The
application deadline is 5:00 P.M., Friday, October 12, 2012. Applications must be received by the
County or one of the participating cities (Arroyo Grande, Atascadero, Morro Bay, Paso Robles, San Luis
Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER
THE DEADLINE WILL NOT BE ACCEPTED.
NOTE:
(1) Please review the CDBG regulations and guidelines and the Request for Proposals before
completing this proposal. The CDBG regulations, under 24 CFR 570, are available at
www.sloplanning.org under “Federal HUD Grants.”
(2) HMIS Reporting for 2013 homeless services, housing and shelter - All homeless service
providers applying for CDBG funds to assist, house or shelter the homeless must identify and
demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management
Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and
software necessary for compatibility with HMIS. HMIS is an electronic data collection system that
stores client level information about persons who access the homeless services system in a Continuum
of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban
Development’s Data Standards found in
http://www.hudhre.info/documents/FinalHMISDataStandards_March2010.pdf.
(3) The project/program proposal to the County of San Luis Obispo shall be examined in relation to
the County’s community development goals and funding priorities as presented in the Urban County of
San Luis Obispo 2010-2015 Consolidated Plan (ConPlan). The ConPlan is available at
www.sloplanning.org. The County of San Luis Obispo Department of Planning and Building (Planning)
considers the criteria stated in the 2013 Request for Proposals as one of many tools to help make funding
recommendations to the Board of Supervisors. Planning will use other information and sources
including but are not limited to: the County Board of Supervisors, recommendations from the Homeless
Services Oversight Council, other participating jurisdictions of the Urban County of San Luis Obispo,
identified needs that could be addressed by the grant funds, consistency with goals and priorities in the
2010 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops,
working knowledge of the project and/or organization by Planning, and availability of limited fund, to
help with the funding recommendations.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Please call County and/or city CDBG staff with any questions about how to complete the form or about
the rating criteria and process.
If the information for any of the questions below requires more room to provide a complete explanation
of your proposed project or program, please attach additional sheets.
CONTACT INFORMATION
1. Name and mailing address of applicant organization, with contact person, phone and fax
numbers, and e-mail address:
Name: Elias Nimeh
Address (mailing and physical address requested if different):
2180 Johnson Ave.
San Luis Obispo, CA 93401-4513
Contact person/title: Executive Director
Phone: 805-541-3312
Fax: 805-541-5631
E-mail address: elias.nimeh@att.net
Is the organization a Faith Based Organization? Yes No
Organization’s DUNS number: 839610680
If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business,
private property owner, business, involves façade improvements, provide technical assistance to a new or existing
business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be
reported to HUD. Please contact Tony Navarro, (805) 781-5787, tnavarro@slo.co.ca.us for information on how to
obtain a DUNS number prior to incurring and obligating the federal funds.
Is your agency currently participating in HMIS?
no
If not, does your agency have the capacity to participate in HMIS? If yes, how so?
no
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
PROJECT DESCRIPTION
2. Title/name/address of proposed project or program:
Title: Ongoing Program Support
Name: Senior Nutrition Program of SLO County
Address: 2180 Johnson Ave.
San Luis Obispo, CA 93401-4513
3. Please describe the proposed project or program. In one or two short paragraphs, include a brief
project/program description, the groups who will benefit and an explanation of how they will benefit
from the proposed project or program. For projects, describe the location of the project (be as
specific as possible, e.g. street address). For programs, state the location from which the program
will be operated and/or describe the geographic area served by the program. Also, please include a
schedule of project/program milestones.
The Senior Nutrition Program of SLO County provides free, hot, nutritious noon-time meals to
seniors who are at least 60 years old. Seniors who are able to attend can eat meals at 10
community sites in congregate dining. We also deliver meals, with frozen meals for Saturday and
Sunday, to qualified seniors who are homebound. We rely on over 250 volunteers to deliver
meals. We are the only program serving senior meals throughout San Luis Obispo County and
the only program that includes congregate dining and an opportunity for socialization among the
seniors. All of our meals are free to those who are eligible, although some clients choose to make
voluntary anonymous donations. Our program has three goals: nutrition, socialization, and
safety. Both the congregate dining and the home delivery provide socialization and human
contact to help break the cycle of isolation. Finally, the daily home deliveries by volunteers,
along with regular assessments by site supervisors, provide a safety net from accidents or
physical or financial abuse. All staff and volunteers are mandated to report any suspected abuse.
Currently, we are based in the former County Hospital complex in San Luis Obispo where we
are able to prepare all our meals in the former hospital’s kitchen and handle our administrative
needs in an adjacent office.
This past fiscal year, July 2011 – June 2012, SNP prepared and delivered approximately 156,000
meals to 1538 senior residents of San Luis Obispo County.
We are requesting the CDBG grant funding to help us maintain the high quality of our program
and services. SNP gets half (50%) of the needed funding to operate the program. CDBG grant
will be used as a matching fund for the Federal grant.
4. Will the services offered by your organization increase or expand as a result of the CDBG
assistance? If yes, please answer the following questions:
a. What new programs and/or services will be provided?
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
b. Describe how existing programs and/or services will be expanded and what percentage of an
increase is expected?
5. Check any of the following eligible activity categories that apply to the proposed project or
program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities).
____ Acquisition of real property*
____ Disposition of real property
____ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)* and/or **
____ Privately owned utilities
____ Clearance and remediation activities**
_√___ Public services
____ Interim assistance
____ Relocation of individuals, families, businesses, non-profit organizations, and/or farms
____ Loss of rental income
____ Removal of architectural barriers
____ Housing rehabilitation**
____ New housing construction (under limited circumstances)
____ Homeownership assistance
____ Housing services
____ Code enforcement
____ Historic preservation**
____ Commercial or industrial rehabilitation**
____ Special economic development
____ Technical assistance and planning studies
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
* Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded
in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is
subject to federal requirements connected to acquisition and relocation. A project cannot be broken into
separate “projects” in order to avoid the federal requirements connected with property acquisition and
relocation. Any questions concerning whether the relocation regulations apply to a specific property
acquisition project should be directed to the Community Development Division staff before any action is
taken on the project.
If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation
regulations will apply.
Along with application submit:
• Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling)
• Letter to owner or voluntary acquisition, plus proof of delivery to owner.
• General Information letter to tenants (both business and residential tenants), plus proof of
delivery to all).
• List of tenants (both business and residential tenants) at the time of application submittal.
• Refer to SLO Col website for sample relocation letters.
** Lead based paint/asbestos: If HUD funded project involves acquisition or rehabilitation of a
residential units that was built in 1978 or earlier, then Lead-Based paint regulations will apply.
• Along with application submit an estimate of costs for LBP work, provided by certified LBP
consultant. Or statement by LBP consultant explaining that project is exempt.
• Include any temporary housing costs.
6. Describe the need and the degree of urgency for the proposed project or program.
What would be the consequences if the proposed project or program is not funded in
the next year?
Without funding in the next year for our program, we would be forced to cut back on existing
services to our clients and turn away new clients. Senior Nutrition Program is proud of the level
of service we are able to provide and the number of seniors we are able to serve in our program.
However, our costs continue to rise, especially in the areas of food, labor costs, supplies, and gas
and maintenance for our delivery trucks. Additionally, we constantly receive requests from new
clients who want to participate in our program, especially among those who are homebound. The
home-delivered meals cost more to the program than the congregate meals. In order to maintain
our high level of service and program quality, we urgently need financial support from local
agencies.
7. Please describe the specific organizational method used to implement the proposed
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
project or program (single or multiple group, public agency, non-profit, for-profit,
experience in operating similar programs, etc.):
Senior Nutrition Program has operated in San Luis Obispo County, CA, for over 25 years. We are a
non-profit corporation that consists of a volunteer board of directors, dedicated staff of 8 full-time
and 18 part-time employees, and over 250 volunteers.
The process we use to provide hot, nutritious meals is as follows:
• Assessment of potential clients is determined at the initial application process. It is also
determined if there are other health issues, nutritional risks and limitations. When needed, we
will refer potential clients to other appropriate agencies.
• Our registered dietician prepares a menu of delicious and nutritious meals every month
that follows all health and dietary restrictions. Under the guidance of our experienced kitchen
manager, meals are prepared by trained staff in the central kitchen. Additionally, we supplement
our kitchen staff through a collaborative program with three youth organizations whose
participants learn employable kitchen skills.
• Two drivers deliver food to 10 community sites each weekday in refrigerated trucks. Site
managers, with the help of volunteers, heat and serve food to our dining room clients. They also
pack meals that are picked up by volunteers from the sites to be delivered to the homebound five
days a week. Two additional frozen meals are delivered on Fridays to homebound clients to see
them through the weekend.
• SNP delivers meals to the City of San Luis Obispo, the Five Cities (Arroyo Grande, Oceano,
Grover Beach, Pismo Beach, and Nipomo), Los Osos/Baywood Park, Morro Bay, Cambria, Atascadero,
Santa Margarita, Templeton, and Paso Robles.
• SNP maintains daily records of every meal and every client served. On any day of the
year, we will be able to compare the cost-to-date of our food purchases for the fiscal year vs. last
year by the number of clients and the number of meals and also by the number of homebound
meals and the number of congregate meals.
SNP leadership focuses on effectively managing our costs, maintaining meticulous records, and
planning and preparing the highest quality meals for our seniors. Following is a brief biography
of our leaders:
• Elias Nimeh, Executive Director, has been the director of SNP for 7 years. He has a B. Sc.
degree in Agronomy from Arizona State University and 40 plus years’ experience in the restaurant
business. He owned and operated a local business, Tortilla Flats, Inc., for 20 years.
• Irene Palacios, Kitchen Director, has been with the program for over 29 years and followed a
steady progression of increasing responsibilities and promotions until reaching her current position as
Kitchen Director approximately 26 years ago.
• Wendy Fertschneider, Nutritionist, has a degree in Dietetics and Food Administration from
Cal Poly SLO. She has been with the program for over 15 years in a variety of positions. Currently she
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
works part-time as our Registered Dietician, which is required for this program, writing and approving
menus, providing staff training and nutrition education, and serving as advisory council facilitator.
• Additionally, interns from Cal Poly and Cuesta College assist our office staff. A group of
approximately 30 volunteers, the Friends of Senior Nutrition Program, have the primary responsibility
for planning and putting on our annual fund-raising event, the Night of a Million Meals.
8. Does the project require the issuance of a permit (from local, state or federal agencies)?
Yes No
a. If yes, please identify the permits necessary to complete the project.
b. Have the necessary permits been issued? Please provide proof of permit issuance.
c. If permits are required but not yet obtained, when will the permits be issued?
NATIONAL OBJECTIVES CRITERIA
9. Does the proposed project or activity meet one of the three national objectives of the
CDBG program? Please check one of the objectives below that applies to the
proposal, and explain how the project or activity meets that national objective.
a. __√___ Benefits low- and moderate-income persons as defined by the U.S. Department of
Housing and Urban Development (HUD).
Select one:
Low/Moderate-Income Area Benefit – The project serves only a limited area which is
proven by 2000 Census data or survey to be a predominately (51% or more) low/moderate-
income area. Applicants choosing this category must be able to prove their project/activity
primarily benefits low/moderate-income households.
Low/Moderate-Income Limited Clientele – The project benefits a specific group of people
(rather than all areas in a particular area), at least 51% of whom are low/moderate-income
persons;. Note: Income verification for clients must be provided for this category. The
following groups are presumed to be low/moderate-income: abused children; elderly persons;
battered spouses; homeless persons; adults meeting census definition of severely disabled;
persons living with AIDS; and migrant farm workers
Low/Moderate-Income Housing – The project adds or improves permanent residential
structures that will be/are occupied by low/moderate-income households upon completion.
Low/Moderate-Income Jobs – The project creates or retains permanents jobs, at least 51%
of which are taken by low/moderate-income persons or considered to be available to
low/moderate-income persons.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Explain: All of our clients are elderly; some are disabled/homebound. In FY
2011-2012, SNP served 1532 clients. Of those served, 35% are living in
poverty. The remaining clients are living at a moderate income level. During
the application process clients are asked to check income status. It is SNP
policy to provide meals free of charge to seniors at least 60 years old
regardless of income.
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the County or participating city, at least 51
percent of who are low- and moderate-income persons.
b. _____ Aids in the prevention or elimination of slums or blight.
Explain:
Select one:
Addressing Slums or Blight on an Area Basis -
Addressing Slums or Blight on a Spot Basis – This project will prevent or eliminate
specific conditions of blight or physical decay. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions
detrimental to public health and safety.
Is the project located in a Redevelopment Area? Yes No
If yes, attach a map of the area with the site highlighted, and provide the Redevelopment Project
Area (excerpts accepted) which documents the existence of slum/blight. Also, document the
specific redevelopment objectives pertaining to the proposed project.
NOTE: To meet this national objective, the proposed activity must be within a designated
slum or blighted area and must be designed to address one or more conditions that
contributed to the deterioration of the area.
c. _____ Meets community development needs having a particular urgency where existing
conditions pose a serious and immediate threat to the health or welfare of the community, and no
other funding sources are available, i.e., a major catastrophe such as a flood or earthquake.
Explain:
NOTE: To meet this national objective, the proposed activity must deal with major
catastrophes or emergencies such as floods or earthquakes.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
8. If the project or program is designed to meet the national objective of providing benefit to low-
and moderate-income persons, please estimate the number of unduplicated number of persons
(or households) to benefit from the project and break that estimate down by income group
(unduplicated means the number who are served, i.e., the grant will allow 25 children to
participate in preschool – not 25 children x 5 days x 52 weeks = 6,500).
a. Total number of persons or households who will benefit from the project or
program (regardless of income group):
1532 Persons/households (circle the applicable unit)
b. Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the County median-income)?
536 Persons/households (circle the applicable unit)
c. Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or less of the County median-income)?
224 Persons/households (circle the applicable unit)
9. Who are the clients of your organization? (Example: low- to moderate-income persons,
elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.)
Elderly persons
low-to moderate-income persons
disabled persons
10. How will the clients benefit from this project?
The main benefit will be that seniors will continue to receive hot, nutritious meals at lunchtime
five days a week. Food insecurity among seniors is a growing problem nationwide, and our
county is no exception. Improved nutrition also brings improved health for our aging population,
which could reduce the strain on public health services. This project will increase independent
living for seniors. Seniors who might otherwise need to leave their homes because they can no
longer prepare meals will have an increased chance of staying in their homes. Research has
shown that seniors who can stay in their own homes frequently experience less depression than
those in nursing homes. The project will also provide a safety net for these seniors, whether
homebound or dining at the centers. For the homebound, the volunteer drivers provide a daily
contact, and the site manager checks frequently. The program’s delivery people, all volunteers,
are trained to recognize situations which may require emergency or law enforcement assistance.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 10 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
11. If your project serves homeless households, please describe how your program coordinates
with other continuum of care projects and entities and how it aligns with the San Luis Obispo
Countywide 10-Year Plan to Homelessness.
Several of our congregate sites in the county serve homeless seniors. The daily meals they receive
will help in improving and maintaining good health and reducing their dependence on emergency
facilities.
BENEFICIARY DATA
12. How do you collect demographic data on the beneficiaries of the proposed project or program?
(Example: racial/ethnic characteristics)
NOTE: You are required to provide beneficiary data at the end of each quarter and year end
data of the fiscal year.
SNP collects this information through the application process for each client and updates all
applicable data quarterly for all homebound clients. For congregate clients information is
updated annually.
13. How do you document and maintain income status of each client in compliance with HUD
regulations? (Example: very low, low- and moderate-income)
SNP collects this information through the application process for each new client and updates the
data quarterly for all homebound clients. For congregate clients information is updated annually.
All income status information is gathered according to Federal guidelines.
14. Provide the following information for the person(s) in your organization responsible for the
preparation and submittal of the quarterly reports and for collecting and reporting the
beneficiary data to the Urban County.
Contact person/title: Elias Nimeh
Phone number: 805 541-3312
E-mail address: elias.nimeh@att.net
FINANCIAL INFORMATION
For CDBG applications to the County of San Luis Obispo involving acquisition, construction or
rehabilitation projects please provide the required additional budget information on BUDGET
FORM A and BUDGET FORM B attached to the back of this application.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 11 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
15. Total amount of CDBG funds requested: $50,000.00
Please identify the jurisdiction(s) to which you are applying (see Note below):
San Luis Obispo County
If you are requesting CDBG funds from more than one jurisdiction, please break down the
amount shown above by the jurisdiction listed below.
City of Arroyo Grande: $10,000_ City of Paso Robles: $10,000
City of Atascadero: $10,000 City of San Luis Obispo: $10,000
City of Morro Bay: $10,000 County of San Luis Obispo:
NOTE: If you are applying to one or more cities, please provide a copy of the application to the
County by the application deadline.
16. Please describe the budget for the proposed project or program. Itemize all sources of funding
expected to be available and used for this project.
a. Revenues:
1. CDBG Funds requested $ 50,000__
2. Other Federal fund(s) (please describe below) $ 448,685__
3. State source(s) (please describe below) $ 100,033__
4. Local source(s) (please describe below) $ 200,000__
5. Other funds (please describe below) $ 125,909__
Total Revenues $ 924,587__
2- Title III C funds
3- Cal. State funds to senior programs.
4- Senior donations .
5- Grants from County, cities, United Way, SLOCCF, Cambria Community Services, Rabobank
b. Expenditures: List below by item or cost category.
1- Food & supplies $223,243
2- Wages & Benefits $535,547
3- Other costs $165,797
Total Costs $924,587
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 12 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
17. How do you plan to fund the operation and maintenance costs (if any) associated with this
project? Are these funds available now? If not, when will they be available? And from what
source(s)?
The Senior Nutrition Program operation and maintenance costs are funded by on-going donations
from seniors receiving services, the community at large, local grants and our annual fundraising
events.
The funds are received monthly.
18. Will CDBG funds be used to match/leverage other funds? List below funding sources and
amounts and identify award dates of these sources.
The CDBG funds will be used towards the matching funds from the federal grants. We are required
to provide matching funds of at least 15% of our federal grant.
I certify that the information in this application is true and accurate to the best of my knowledge and
ability.
________________________________________10-12-2012__________
Signature Date
__Elias Nimeh____________________ ___Executive Director___
Printed or typed name Title
Note to applicant:
The County and cities require all of the grant recipients to maintain general liability, automobile and
workman’s compensation insurance with limits of not less than $1 million***. If you are successful in
obtaining an award, you will be asked to provide documentation regarding ability to provide the required
coverage.
*** Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits.
Prior to HUD’s release of grant conditions and/or funds for the CDBG-funded project, a review of the
project’s potential impact on the environment must be conducted by the awarding jurisdictions and
approved by the County of San Luis Obispo prior to obligating or incurring project costs. The
County must certify to HUD that it has complied with all applicable environmental procedures and
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 13 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
requirements. Should project costs be obligated or incurred prior to the completion of the necessary
environmental review, the project shall not benefit from the federal funds. Environmental review
requirements pursuant to 24 CFR Part 58 must be fully satisfied for any project selected for funding
prior to the CDBG Program issuing a Notice to Proceed for the project. The level of environmental
review required depends on the nature of the project. 24 CFR Part 58 is available at
www.hud.gov/offices/cpd/environmental/lawsandregs/regs.
If you need assistance or have questions regarding this application, please contact any of the persons
listed below. Your application(s) can be dropped off or mailed to the following locations:
• Kelly Heffernon, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street
(P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420.
• Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Atascadero, CA
93422, (805) 470-3460.
• Rob Livick, Public Services Dept., City of Morro Bay, 955 Shasta Avenue, Morro Bay, CA, 93442,
(805) 772-6261
• Darren Nash, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles,
CA 93446, (805) 237-3970.
• Tyler Corey, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis
Obispo, CA 93401, (805) 781-7175.
• Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA
93408, (805) 781-5787.
COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION
SHEET
BUDGET FORM A
For CDBG applications to the County of San Luis Obispo involving acquisition, construction or
rehabilitation projects must provide the applicable project budget information.
Financial considerations are key in assessing a project’s ability to be completed successfully and timely.
Factors to be considered in this area include (a) availability and sufficiency of resources (including all
non-CDBG, federal, state, county or private funding sources, (b) the leveraging of resources, (c) fiscal
support for the project for its continued viability and (d) the project budget’s accuracy, reasonableness
and completeness in determining the financial needs of the project.
Source of Funds. Provide for entire project and round to the nearest hundred dollars. Do NOT include
operating costs as this is not an eligible CDBG costs for projects involving acquisition, construction or
rehabilitation projects.
Description of Cost Date
Funds
Amount
Request
Approved
- Secured
Tot
al
% of
Tota
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 14 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Availa
ble
ed l
Bud
ge
CDBG Funds: This
Request
Previous Award
Previous Award
CDBG Funds: This
request
Previous Award
Other Federal Funds
Source:
State Funds
Source:
Private Funds:
Private Funds:
Private Funds:
In-Kind
Contributions: Labor
In-Kind
Contributions
Other:
Other:
Other:
Totals 100
%
Comment on your entity’s strategy and plans on the leveraging and sufficiency of resources to
implement the proposed project. If project is not leveraged with other funds, explain why CDBG funds
are being relied on solely to fund the proposed project.
COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION
SHEET
BUDGET FORM B
Project Budget
Budget Form – Acquisition, Construction and Rehabilitation Project Preliminary Budget & Project
Funding Requirements
Agency name: _________________________________
Project: _________________________________
Preliminary Budget: List all funding necessary to complete the proposed project. You must provide a
DETAILED budget line-item worksheet for all costs associated with the project. NOTE: YOU MUST
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 15 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
USE THIS FORMAT. Additionally, you must provide a DETAILED budget narrative explaining how
you arrived at each line item.
Activity CDBG
Funds
Other
Funds
Total Cost
ACQUISITION
Purchase of Land
Purchase of Units
Other Expenses (List)
HARD COSTS
Site Work
Demolition
Construction
Appliances
Accessory Buildings
General Requirements
Contractor Overhead
Contractor Profit
Construction Contingency
Other (List on separate sheet
SOFT COSTS
Architect Fee – Design
Architect Fee – Supervision
Legal Fees
Engineering Fees
Other Professional Fees (List)
Appraisal
Market Study
Environmental Report
Title & Recording Expenses
Relocation Expenses
Consultants
Other Soft Costs (List)
INTERIM COSTS
Construction Insurance
Construction Interest
Credit Enhancement
Real Estate Taxes
FINANCING COSTS
Bond Premium
Permanent Loan Origination
Permanent Loan Credit Enhance
Other Financing Costs (List)
DEVELOPER’S FEE (Determined
individually for each project)
TOTAL DEVELOPMENT COST
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 16 OF 16
APPLICATION FOR THE 2013 PROGRAM YEAR AUGUST 23, 2012
SAN LUIS OBISPO COUNTY PLANNING & BUILDING SLOPLANNING.ORG
Budget must be specific and reflect the applicant’s financial commitment, including items paid for by
other sources. This includes in-kind contributions and volunteer labor. It should not include amounts of
administration. Indicate the circumstances/consequences of partial funding is awarded for this project.
Authorization:
_________________________________ ________________________
Authorized Signature for Project Title Date
__ _____________________
Print name
COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION
SHEET
WORK PLAN & PERFORMANCE SCHEDULE
List all project milestones and their anticipated work period. There will be an opportunity to update the
project timeline after grant notification and before executing a grant agreement. Any proposed changes,
including extension and early completion, must be requested in writing and approved in advance by the
jurisdiction receiving the funding application. Note: Applicant will assume all financial risk if work on
the proposed project begins before environmental clearance is obtained. You may either use or recreate
this form to add tasks and activities and extended timeline. YOU MUST USE THIS FORMAT.
Task/Activity – Begin July
2013
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Prepared By: __KWold___ Dept Review:__RL___ City Manager Review: ________ City Attorney Review: ________
Staff Report
TO: Honorable Mayor and City Council DATE: January 29, 2013
FROM: Kathleen Wold, Planning Manager
SUBJECT: 2012 Annual Water Report
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 12-13 approving the following:
1. Allocate the mix of residential units as 60 percent single-family and 40 percent multi-family units; and authorize the corresponding water equivalency allocation for
residential uses at 50 WEUs (water equivalency units).
2. Process Residential Allocations limits on a first-come first-serve basis, based on the priorities contained in the current General Plan and Local Coastal Plan policies;
3. Authorize allocation of 130% of the residential water equivalency units or 65 WEUs
to commercial and industrial projects, within the priority categories consistent with
the current Local Coastal Plan and General Plan policies.
FISCAL IMPACT:
There are no fiscal impacts directly associated with the allocation of water equivalency units. Staff performs the annual water report and makes the recommendation on the authorizing of
water equivalency units as a routine annual task.
BACKGROUND:
Pursuant to the Amended Section 13.20.060 of the Municipal Code, the Annual Water
Report has been prepared by the Public Services Department and forwarded to the City
Council for consideration and adoption. This report describes the uses that have received water equivalency allocations in 2012 (Table 1), and provides the Director’s recommendation regarding the building allocation for residential units and the suggested mix
of multi-family and single family residential units for 2013 as indicated in City Council
Resolution No. 78-00. That resolution indicates that the City Council would continue to set an annual limit on residential units and their mix as set forth in Ordinance 266. In addition,
this report provides a snapshot of the City’s population (Table 2), water production (Table
3), per capita water use trends (Table 4), and water loss estimates (Tables 5 & 6).
AGENDA NO: B-3 MEETING DATE: February 13, 2013
2
DISCUSSION:
History of the WEU’s allocation:
Historically the City Council allocated a total of 160 residential WEUs for both types of
residential and a 130 percent of that allocation to commercial and industrial until 2002. That number was increased to a total of 230 residential WEUs until the 2006 allocation approval
when the Council reduced the total by half or to 115 WEU.
Water Management Plan: In December 2008 the City Council reviewed the conditions of the community’s long-term potable water supply and as a result approved the Water
Management Plan Status Report. This report, performed at least every 5 years, looked at:
“any changes in climatic, hydrological, technological, or political conditions that could affect the City’s long-term water supply whether negatively or positively.” It was
determined as a result of the review that the existing resources are adequate and sustainable
for build-out of the community in accordance with the General Plan. The City Council authorized a water usage study that was prepared by the City’s consulting engineering firm
and it was determined that there is adequate water for the build-out of the City under the
current General Plan. Potable Water Production Data: As shown in Table 3, for calendar year 2012 no water was
extracted from the City’s Chorro Basin, 3.9 acre feet came from the Morro Basin, 1129 acre-
feet were delivered from the State Water Project (SWP), and 70 acre feet from the desalination plant. Table 3 shows the total water production for this year was 1203 acre-
feet.
Table 4 provides an historical record of water production and use from 1960 through 2012.
Beginning in 1997, per capita water use has been re-calculated, based upon the amount of
water delivered to customers (metered/sold) rather than gross production, to closely reflect actual community consumption practices.
Table 5 shows the calculations for this year’s un-metered and unaccounted water loss, and
Table 6 provides the history of unaccounted water loss from 1985 through 2012. Unaccounted water loss continues to be low at approximately 3.2%.
The 2012 average consumption was 105 gallons per capita per day (gpcd). In accordance with the Water Management Plan (page 1, Section 2), this consumption is below the 130-
gpcd threshold.
Water Allocation Mix: Water equivalencies units (WEUs’s) are allocated each year for residential, commercial and industrial uses. Table 1 shows that historically the majority of
residential permits issued have been single family units. The current allocation mix provides
sufficient allocations for the single family development while providing sufficient multiple family allocations to encourage and facilitate their development. The City’s 2009 Housing
Element indicates that for the period from 2009 to 2014 Morro Bay’s fair share of housing
will be 98 residential units. Staff recommends that the Council continue to allocate as it had done in 2007-2012: 50 residential WEU be allocated for the 2011 with 60 percent of these
units allocated to single family and 40 percent to multiple family and that 115 WEUs (130%
of residential) be allocated to commercial/Industrial uses.
3
Summary of 2012 activity:
The Council authorized 50 WEU’s for 2011 with 60 percent to be used for single family
dwellings and 40 percent for multiple family dwellings with no rollovers. These WEU’s were allocated on a first-come, first-serve basis. The tracking of the WEU’s utilized in 2012
indicates that a total of 14.13 WEU’s were used as follows:
7.13 Commercial/Residential 7.00 Single Family 0.0 Multiple Family
This is not a comprehensive list of all building activity but rather a list of those activities which required a WEU allocation.
CONCLUSION: By adopting resolution 12-13 the Council will be following the guidelines provided within Ordinance 266 and ensuring that water usage will continue to be monitored.
ATTACHMENTS
A. Table 1: Distribution of Water Equivalency Units
B. Table 2: Population C. Table 3: Water Production
D. Table 4: Per Capita Water Use
E. Table 5: Unaccounted for Water Loss for 2011 F. Table 6: Historical Unaccounted for Water Loss
RESOLUTION NO. 12-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY,
CALIFORNIA, APPROVING THE 2012 ANNUAL WATER PROGRESS REPORT AND
ADOPTING A WATER ALLOCATION PROGRAM FOR 2013
T H E C I T Y C O U N C I L
City of Morro Bay, California
WHEREAS, Chapter 13.20 of the Morro Bay Municipal Code calls for the City Council of
the City of Morro Bay to adopt a yearly Water Allocation Program based on a report by the
Public Services Director after review by the City of Morro Bay Planning Commission and Public
Works Advisory Board; and
WHEREAS, the Local Coastal Program Land Use Plan and Ordinance Number 266
requires the City Council to set an annual limit on new residential units and to prescribe the mix
of multi-family and single family residences allowed within that limit; and
WHEREAS, on the 13th day of February 2013, the City Council did hold a duly noticed
Public Hearing on the 2012 Annual Water Progress Report and the proposed 2013 Water
Allocation Program.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Morro
Bay, California, as follows:
A. The City Council of the City of Morro Bay hereby receives and accepts the 2012
Annual Progress Water Report as submitted by Public Services Director, as incorporated herein
as if attached hereto; and
B. A Water Allocation Program for the year 2013 is hereby adopted by the City Council
of the City of Morro Bay containing the following elements:
1. Allocate the mix of residential units to 60 percent single-family and 40 percent
multi-family units; and authorize the corresponding water equivalency allocation
for residential uses at 50 WEU’s (water equivalency units, or WEU’s, are currently
used for tracking project water usage).
2. Process Residential Allocations limits on a first-come/first-serve basis, based on the
priorities contained in the current General Plan and Local Coastal Plan policies.
Unused multiple family residential WEU’s may be rolled over to single family
dwellings after September 30, 2013;
3. Authorize allocation of 130% of the residential water equivalency units to
commercial and industrial projects, within the priority categories consistent with the
current Local Coastal Plan and General Plan policies:
2012 Annual Water Progress Report &
Residential Allocation for 2013
Page 2
4. The potential for rolling over unused water allocations to next year is not precluded
by this action.
PASSED, APPROVED, AND ADOPTED, by the City of Morro Bay City Council, at a
regular meeting held on this 13th day of February, 2013 by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
Jamie L. Irons, Mayor
ATTEST:
____________________________
Jamie Boucher, City Clerk
Prepared by: RL Dept. Review:_______
City Manager Review:_______
City Attorney’s Review:_____
Staff Report
TO: Honorable Mayor and City Council DATE: February 6, 2013
FROM: Rob Livick, PE/PLS - Public Services Director
SUBJECT: Adoption of Resolution 14-13 Restoring Residential Impact Fees to their
Pre-October 23, 2012 Level and Discussion of Commercial Impact Fees
RECOMMENDATION
Adopt Resolution 14-13 rescinding Resolution 52-12 and restoring Residential Impact fees to
their pre October 23, 2012 level, and provide additional direction regarding commercial
impact fees.
FISCAL IMPACT
Reinstatement of impact fees paid by new development ensures that new development pays its
fair share of capital costs associated with growth.
DISCUSSION
Residential Impact Fees: On January 22, 2013 the City Council directed staff to prepare a
resolution that rescinds City Council Resolution 52-12 while recognizing that there are
projects “in the pipeline” that rely upon the previous City Council action.
Projects that have relied on the impact fee reduction for residential projects would be those
projects that had technically complete Planning Applications after the adoption of City
Council Resolution 52-12 on October 23, 2012. The case can be made that those projects that
submitted their building permit applications after the adoption of the said resolution also relied
upon that City Council decision. Therefore it is staff’s recommendation that City Council
define projects in “the pipeline” as those projects that were subject to the fee reduction that
had a complete building permit prior to adoption of Resolution 14-13, or technically complete
planning applications after October 23, 2012 but before the adoption of Resolution 14-13.
Commercial Impact Fees: Also at the January 22, 2013 City Council Meeting, the Council
discussed the effectiveness of the moratorium on Commercial Impact Fees. Staff was directed
to return with a legal opinion of whether impact fees can be reduced by zones, i.e. a
Moratorium in the Downtown and North Morro Bay, yet have the remainder of the City pay
full impact fees. The City Attorney has researched this issue and did not find any case law
that addresses this issue or any city that has applied impact fee reductions in this manner.
AGENDA NO: C-1
MEETING DATE: February 13, 2013
2
There are cities with varying impact fees by zone, but those vary based on the zone’s impact
to the required infrastructure and was detailed in their AB 1600 Impact Fee Study. Since the
City’s AB 1600 Impact Fee Study was a City wide study, if the Council desires to consider
different impact fees for different zones, it would need to perform a new Impact Fee Study and
show justification for imposing differing fees. In addition, separate accounts must be
established for different impact fee zones and revenues collected in particular zones must be
spent in those zones. Since an AB 1600 Impact Fee Study is costly and labor intensive and the
fact that that the idea of reducing impact fees for some and not for others seems to be contrary
to the equal protection clause of the Constitution, it is not recommended. Staff recommends
that the City Council keep the commercial impact fee moratorium in place for the entire City if
the Council finds that the development incentive outweighs the collection of impact fees.
CONCLUSION
Staff recommends the City Council adopt Resolution 14-13 rescinding Resolution 52-12 and
restoring Residential Impact fees to their pre October 23, 2012 level based on the Council’s
discussion at their January 22, 2013 meeting, and that the Council provide staff with additional
direction regarding commercial impact fees.
RESOLUTION NO. 14-13
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA
RESCINDING RESOLUTION 52-12 AND RESTORING RESIDENTIAL IMPACT
FEES TO THEIR PRE OCTOBER 23, 2012 LEVEL
T H E C I T Y C O U N C I L
City of Morro Bay, California
WHEREAS, the City Council adopted Resolution 47-07, setting impact
fees for development based on comprehensive development impact fee justification
study; and
WHEREAS, the City Council determined that these fees shall be reduced by 50-
percent to the greatest extent practical without affecting existing fees; and
WHEREAS, the City Council discussed the issue of impact fees at their January
22, 2013 meeting; and
WHEREAS, the City Council determined that those projects that had relied on
the Residential Fee reduction shall not be subject to the reinstatement of residential
impact fees.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Morro Bay, California, does hereby rescind Resolution 52-12 restoring residential impact
fees to their pre October 23, 2012 level; and
BE IT FURTHER RESOLVED that those projects that have “Technically
Complete” Planning Applications after October 23, 2012, but before the date of this
resolution shall only pay those impact fees as set by Resolution 52-12; and
BE IT FURTHER RESOLVED that those projects that have complete Building
Permit Applications after October 23, 2012, but before the date of this resolution shall
only pay those impact fees as set by Resolution 52-12.
PASSED AND ADOPTED by the City Council of the City of Morro Bay at a
regular meeting thereof held on the 13th day of February, 2013 on the following vote:
AYES:
NOES:
ABSENT:
______________________________
JAMIE L. IRONS, Mayor
ATTEST:
_____________________________
JAMIE BOUCHER, City Clerk
Prepared By: _KWold_____ Dept Review:_RL__ City Manager Review: ________
City Attorney Review: ________
Staff Report
TO: Honorable Mayor and City Council DATE: February 6, 2013
FROM: Kathleen Wold, Planning Manager
SUBJECT: Discussion on Potential Rezone and General Plan Amendment for the M-1
area along Atascadero Road Specifically the Wastewater Facility Site and
Surrounding Area (Parcels 066331032, 066331033, 066331034, 066331038,
066331039 (portion), 066332001, 066332002, 066333002)
RECOMMENDATION
Review information and provide direction to staff.
FISCAL IMPACT
Costs associated with a Rezone and General Plan amendment are as follows:
Environmental - Approximately $6,000 to have a consultant prepare a Negative
Declaration or Mitigated Negative Declaration.
Noticing Costs - The Project will require noticing in the paper for the environmental
processing, the public hearing at the Planning Commission level and the public hearing
at the City Council level for a total of approximately $950.00.
Staff time - Staff costs including time to process the project through to the Coastal
Commission is estimated to be approximately 300 staff hours including planning staff,
Public Services Director, City Attorney, and administrative support staff.
Mapping Costs - Both the City’s Zoning Map and the Land Use Map will need to be
updated to address the change. Since the City’s land Use map is quite old and not
digitized this update is estimated to be at $8,000.
PROJECT OUTLINE
Below is a basic outline of the steps to complete a Rezone/General Plan amendment:
1. Establish a specific project description which defines the area to be amended and to what
zone and designation. This area needs to be specifically defined prior to all environmental work.
2. Once the area is defined, initiate the environmental work. Approximately 45 days to
complete the environment draft, staff review of the draft and routing to the California State
Clearinghouse.
3. Environmental document must be at the State Clearinghouse for a 30 day review.
4. After the public review, staff will receive comments and address the comments. This will take
approximately 2 weeks.
AGENDA NO: C-2
MEETING DATE: February 13, 2013
2
5. Project is then scheduled for Planning Commission. A 10 day notice is required prior to the
hearing.
6. After the Planning Commission meeting, project will be scheduled for City Council action.
7. After final action from the City Council, the project will be submitted to the California
Coastal Commission for review and action.
BACKGROUND
At the January 22, 2013 meeting, the City Council directed staff to provide a project outline,
costs and additional information regarding a Rezone/General Plan Amendment for the M-1 area
along Atascadero, specifically the Wastewater facility site and surrounding area.
DISCUSSION
The subject area is approximately 36 acres in size. Staff has provided a map of the general area,
the zoning map of the area, the land use map of the area and a map of each individual parcel.
From the table below, it is important to note the existing Zoning/General Plan designations and
the existing uses.
# Owner Assessor’s
Parcel
Number
Acreage/Sq
Ft
Zoning General
Plan
Land Use
1 City of
Morro
Bay
066331032 1.8257 M-
1/PD/I
General
Industrial
(Light)
City of Morro
Bay Corporation
Yard
2 City of
Morro
Bay
066331033 2.9082 M-
1/PD/I
General
Industrial
(Light)
Cement Batch
Plant
3 City of
Morro
Bay
066331034 12.3961 M-
1/PD/I
General
Industrial
(Light) and
a portion
Commercial,
Recreational
Fishing,
Commercial
Recreation
RV park and
Wastewater
facility
4 City of
Morro
Bay
066331038 8.709 M-
1/PD/I
General
Industrial
(Light)
RV park and
storage
5 Dynegy 066331039
(portion)
8.13 M-
1/PD/I
General
Industrial
(Light)
Lila Keiser Park
6 Charles
Ogle
066332001 1.2027 M-
1/PD/I
General
Industrial
(Light)
Industrial use
3
7 James
Hald
066332002 .5534 M-
1/PD/I
General
Industrial
(Light)
Warehousing
8 City of
Morro
Bay
066333002 .2973 M-
1/PD/I
General
Industrial
(Light)
Wastewater
facility
The land use map for the vicinity shows that a strip of land adjacent to Embarcadero has a
general plan for Commercial/Recreation Fishing, and Commercial Recreation and the property to
the east of this property is designated as Visitor-Serving. Either one of these may be considered
for the property in question. As such, staff has provided the purpose statement for each
designation to help clarify the intent of each designation.
Visitor Serving designation states that this land use category is especially important to the City
since tourism is a significant contributor to the local economy. This category encourages
concentration of tourist-intensive uses at major destination points in the City or at locations
easily accessible to travelers along State Highway One. Visitors-serving uses that should be
developed in those areas designated as such are hotels/motels, overnight RV facilities,
restaurants, gift shop, goods and supply stores, commercial recreation and other uses typically
found to accommodate tourist needs and activities.
Commercial/Recreational Fishing designation: This category is intended to implement
Measure “D” of the June 2, 1981, City ballot, passed by the citizens of Morro Bay, which states
in its full text (as a permitted use in the Planned Development P.D. Zone):
“The City shall not grant any permit, authorization or other approval of any state owned
tidelands subject to City lease between Beach Street and Target Rock, unless such development
or use is primarily for the purpose of serving or facilitating licensed commercial fishing
activities or noncommercial recreational fishing activities, or is clearly incidental thereto. For
purposes of illustration only, and not by way of limitation, no approval shall be granted for any
new passenger-for hire boats or supporting facilities, or for any new restaurant, café, gift shop or
other retail establishments serving the general public, and any existing such uses shall hereafter
be considered nonconforming and shall not be expanded or enlarged.”
Measure “D” added Section 17.36.020 to the Morro Bay Municipal Code (Zoning Ordinance); it
is noted that by doing so, the described “nonconforming uses” become subject to the other
provision of the Municipal Code Title, also see LCP Policy 7.01.
Open Space/Recreation This land use designation includes that open space which is not defined
environmentally sensitive habitat and is intended to accommodate more intensive recreational
activities. Allowable uses include golf courses, boating clubs, athletic fields, stables,
campgrounds and other commercial recreation uses.
4
CONCLUSION
Staff has provided to the Council a brief outline of the project, the costs and staff time associated
with the project and the purpose of each General Plan Designation suggested at the January 22nd
meeting. Staff recommends that the Council review this information and give staff direction on
how to proceed including potentially allocating the project costs at the mid-year budget hearings.
Staff Report
TO: Honorable Mayor and City Council DATE: January 28, 2013
FROM: Andrea K. Lueker, City Manager
Nancy Johnson, City Councilmember
SUBJECT: Discussion and Recommendation on the Selection Process for Volunteer
Community Services Coordinator
RECOMMENDATION
Staff recommends the City Council review the staff report, the previous staff report from August 14, 2012,
approve the job description and determine a selection process for the Volunteer Community Services
Coordinator.
BACKGROUND
Councilmember Nancy Johnson raised the issue of an individual (volunteer) to coordinate and disseminate
information regarding the available community services in the Morro Bay area. As Councilmember
Johnson discussed and received support from fellow council members, there are a number of services
available through the City of Morro Bay, County of San Luis Obispo, Senior Citizens Inc. and other non-
profit groups, but there does not seem to be one location or individual who coordinates and can make
available to the public, this information. These existing services include, but are not limited to assistance
for the homeless, disadvantaged children, low income families, seniors and veterans.
The concern is that while these services are available, often community members or transients are not
aware of the services or do not know where to go for a comprehensive list of such services. Implementing
this concept could serve as a clearing house for our disadvantaged citizens.
This item was reviewed at the August 14, 2012 City Council meeting and Council asked that it be brought
back with a job description and a process for selection. Since that time, Councilmembers Johnson and
Smukler as well as other members of the community have worked on a job description.
AGENDA NO: C-3
MEETING DATE: 2/13/2013
Prepared By: _____________ Dept Review:_____ City Manager Review: ________ City Attorney Review: ________
2
DISCUSSION
The draft job description has been attached for review and approval by the City Council
In terms of a selection process for this volunteer position, staff recommends the following:
1. Advertise through a variety of means including a press release, and the Estero Bay
Alliance for Care (EBAC).
2. Ask that each potential candidate submit a brief statement of interest.
3. Appoint an interviewing committee comprised of a variety of individuals that could include
City Council members, City Manager, Senior Citizen Inc. representation and/or a
representative from the EBAC.
Staff Report
TO: Honorable Mayor and City Council DATE: August 7, 2012
FROM: Andrea K. Lueker, City Manager
Nancy Johnson, City Councilmember
SUBJECT: Discussion on the Need for a Volunteer “Community Services Coordinator”
RECOMMENDATION
Staff recommends the City Council review the staff report and provide direction on a volunteer
“Community Services Coordinator”. Staff further recommends the City Council forward this issue to
the Recreation and Parks Commission for review as the proposed volunteer position will likely work
closely with the Senior Citizens Inc. organization.
BACKGROUND
Councilmember Nancy Johnson raised the issue of an individual (volunteer) to coordinate and
disseminate information regarding the available community services in the Morro Bay area. As
Councilmember Johnson discussed and received support from fellow council members, there are a
number of services available through the City of Morro Bay, County of San Luis Obispo, Senior
Citizens Inc. and other non-profit groups, but there does not seem to be one location or individual
who coordinates and has available, this information. These existing services include, but are not
limited to help for the homeless, disadvantaged children, low income families, seniors and veterans as
well as others.
As discussed, a concern regarding these services is that while they are available, often community
members are not aware of the services nor do not know where to go for a comprehensive list of such
services. This concept could serve as a clearing house for the entire community.
AGENDA NO: D-4
MEETING DATE: 8/14/2012
Prepared By: _____________ Dept Review:_____ City Manager Review: ________
City Attorney Review: ________
City of Morro Bay
Volunteer Coordinator’s Job Description
GENERAL DESCRIPTION:
This volunteer position, recognized by the City of Morro Bay, and physically located at the
Senior Citizen Inc. Office is designated to disseminate information to residents and visitors in
Morro Bay about the many and varied programs and services available through other
organizations including but not limited to non-profit organizations, the faith community, and
local, state and federal government programs. The Volunteer Coordinator position is expected
to provide approximately 10 hours each week toward these efforts.
QUALIFICATIONS:
Preferred experience in a social service-related field.
The ability to communicate with a variety of others, including those in need of programs
and those providing programs.
The ability to work cooperatively with different types of personalities
Preferred knowledge and understanding of issues and dynamics with individuals/families in
crisis.
Complete DOJ fingerprinting and background clearance.
ACCOUNTABILITY:
The volunteer coordinator reports directly to the City Manager or her/his designee.
RESPONSIBILITIES:
Hold consistent office hours.
Complete and keep updated a resource data base (both electronic and hard copy) that
provides information on all services/programs available in the community.
Aids in preparation of an annual report on program statistics.
Actively pursue new opportunities for programs in the Morro Bay area.
Attend Estero Bay Assistance Committee (EBAC) meetings (as available).
Conduct and coordinate a variety of methods of outreach regarding available programs and
services.
Pursue grant funding (as appropriate).
u.w.council.volunteer coorindator job description 10 12.doc
Staff Report
TO: Honorable Mayor and City Council DATE: February 7, 2013
AGENDA NO: __D-1______
Meeting Date: 2/13/2013
Prepared By: _JW_______ Dept Review:_____
City Manager Review: ________
City Attorney Review: ________ Page 1 of 2
FROM: Joseph M. Woods, Recreation and Parks Director
SUBJECT: Approval of the Memorandum of Understanding between the Estero Bay
Community Pool Foundation, San Luis Coastal Unified School District and
City of Morro Bay Regarding the Estero Bay Community Pool Project
RECOMMENDATION:
City Council reviews the attached information, and supports the Memorandum of Understanding
(MOU) between the San Luis Coastal Unified School District, Estero Bay Community Pool
Foundation, and City of Morro Bay to establish a community pool in the City of Morro Bay.
FISCAL IMPACT:
None
SUMMARY:
City Council has directed staff to work with local agencies forming a collaborative effort to
reinstate a public pool. Staff has and will continue to work with available agencies to resolve the
need for a local community pool. Recognizing this project is complex, expensive and requires
thorough planning, many changes have evolved since efforts began in 2006. Current available
agencies working on this effort consist of the School District, and the Estero Bay Community Pool
Foundation, as well as the City. In partnering with these stakeholders, the City will continue to
make progress to obtain the goal of establishing a community pool in Morro Bay.
BACKGROUND:
The concept of constructing and operating a public pool has been discussed since the closure and
removal of the Morro Bay High School pool back in 1998 and 2001 respectively. In 2004, City
Council directed staff to reopen negotiations with the School District in the attempt to reestablish a
swimming pool on school property. In 2006, City staff met with School District staff to pursue the
concept of a joint project, which would involve the County, School District, and the City of Morro
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Bay. All three agencies continued to meet in hopes of developing a MOU which would outline
agency involvement, commitment, and responsibilities. While these three agencies continued their
work, a fourth party became interested in the swimming pool project. This special interest group
formed a nonprofit organization named the Morro Bay Community Pool Foundation and
immediately began seeking partnerships with the County, District, and City. At the regular City
Council meeting of November 10, 2008, Council unanimously supported the Morro Bay
Community Pool Foundation. (Staff report, Reso.77-08, and minutes attached)
Concurrently, the Los Osos Pool Foundation was working on establishing a community pool to
serve the Los Osos residents. Their efforts were supported by the City of Morro Bay with the
allocation of resources, $15,000, dedicated to a feasibility study. The Foundation contracted with
Raymond, Turco and Associates to perform the Estero Bay Area Aquatic Assessment Study which
was completed in March 2010. The survey being a “snap-shot” in time conveyed the community’s
interested in establishing a single aquatic center in Morro Bay, and would serve the entire Estero
Bay communities.
On January 20, 2011, the RPC reviewed the MOU regarding the Estero Bay Community Aquatics
Center and recommended approval to the Morro Bay City Council. The MOU was not reviewed
by City Council due to unresolved concerns of the stakeholders. Those concerns included the cost
of the maintenance and operations and how those costs would be distributed. Furthermore,
stakeholders shared the uncertainty of future financial commitments and this uncertainty resulted in
a break in progress. Stakeholders then agreed to the table discussions on the MOU between the
District, County, Foundation, and City.
DISCUSSION:
Recently, the Los Osos Pool Foundation informed staff of the dissolving of their organization as
well as their intent to continue supporting an Estero Bay Community Pool effort. Their non- profit
status is in the process of termination and distribution of assets is to be determined by court action.
Staff has been in communication with their Board members who have expressed interest in
recommending to the court the allocation of accumulated funds be directed to the City of Morro
Bay for the exclusive use in establishing a community pool.
Staff contacted the previous stakeholders in the effort to re-establish a MOU. The responsive
stakeholders were the School District and the Estero Bay Community Pool Foundation. The
attached MOU lists the current stakeholders and outlines the City’s intent to support a
collaborative effort to plan, build and operate an aquatics center serving the greater Estero Bay
area.
CONCLUSION:
Staff recommends City Council support the MOU between the San Luis Coastal Unified School
District, Estero Bay Community Pool Foundation, and City of Morro Bay to establish a community
pool in the City of Morro Bay.
Council Report
TO: City Council DATE: February 7, 2013
FROM: Jamie L. Irons, Mayor
SUBJECT: Discussion on the Status of the City of Morro Bay and Cayucos Sanitary
District Waste Water Treatment Plant Project and Approval for City to
Send Letters to State and Federal Legislators Regarding Support and
Funding for the Project
RECOMMENDATION
Discuss and advise.
DISCUSSION
Oral Report only to be given by Mayor Irons.
AGENDA NO: D-2 MEETING DATE: 2/13/13
Prepared By: ___JLIrons___ Dept Review:_____
City Manager Review: ________
City Attorney Review: ________