HomeMy WebLinkAboutReso 25-17 Adopting Records Retention ScheduleRESOLUTION NO. 25-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA,
ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING DESTRUCTION OF
CERTAIN CITY RECORDS, AND RESCINDING PREVIOUS
RESOLUTIONS NO. 37-83 AND 03-02
THE CITY COUNCIL
City of Morro Bay, California
WHEREAS, the maintenance of numerous records is expensive, slows
document retrieval, and is not necessary after a certain period of time for the effective and
efficient operation of the government of the City of Morro Bay; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required may
be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention period for
various government records; and
WHEREAS, the City Council adopted Resolution No. 37-83 authorizing a procedure for
destruction of police records; and
WHEREAS, the City Council of the City of Morro Bay adopted Resolution No. 03-02,
adopting a records retention schedule on January 28, 2002; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORRO BAY DOES
HEREBY RESOLVE:
Section 1,
Resolution Nos. 37-83 and 03-02 are hereby rescinded.
Section 2. The records of the City of Morro Bay, as set forth in the Records Retention
Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of
the State of California and in accordance with the provision of said schedule upon the request of
the Department Head and with the written consent of the City Clerk and City Attorney, without
further action by the City Council.
Section 3. With the written consent of the City Clerk, City Manager, and City Attorney,
01181.0001/252024.1
minor updates, as defined below, are hereby authorized to be made to the Records Retention
Schedule without further action of the City Council. Minor updates include changes in
Department or Division names, improvements in descriptions, correction of non -substantive
errors, changes in comments, deletion of records series that are no longer applicable, Cl"
changes in what is scanned. Such changes shall be reflected in a revised Exhibit A, to be
attached hereto.
Section 4. The term "records" as used herein shall include documents, instructions,
books, microforms, electronic files, magnetic tape, optical media, or papers, as defined by the
California Public Records Act.
Section 5. The City Clerk shall certify to the passage and adoption of this resolution
and enter it into the book of original resolutions.
Section 6. This resolution shall become effective immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular
meeting thereof held this 23rd day of May 2017 by the following vote:
AYES: .Irons, Davis, Headding, Makowetski, McPherson
NOES: None
ABSENT: None
ABSTAIN: None
JA L. IRONS, May6r
ATTEST:
GMSoI�
SWANSON, City Clerk