HomeMy WebLinkAboutReso 30-18 Adopt MB ProgramRESOLUTION NO. 30-18
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA
ESTABLISHING AN ADOPT MORRO BAY PROGRAM
THE CITY COUNCIL
City of Morro Bay, California
WHEREAS, Adopt -A -Park and Adopt -A -Street Programs are a collaborative effort among
city residents, merchants, community groups and city governments to improve and maintain city
parks, parkways, public rights -of -way; and
WHEREAS, the City began operating an Adopt -A -Park program in the early 1990s; and
WHEREAS, the program was designed to have organizations or groups interested in
adopting various City parks where its volunteers would be involved with the maintenance and
upkeep of these parks; and
WHEREAS, the City Council is rebranding the current Adopt -A -Park Program, by renaming
it Adopt Morro Bay, and expanding it to include opportunities for other residents, merchants, or
community groups to improve and maintain44 certain streets and public rights -of -way; and
WHEREAS, it would be beneficial to formalize policies for the Adopt Morro Bay program to
ensure it success.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Morro Bay an
Adopt Morro Bay program in parks, public places, and rights -of -ways is hereby established, as
outlined in Attachments 1 and 2.
PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting
thereof held on the 22nd day of May 2018 on the following vote:
AYES: Irons, Davis, Headding, Makowetski,
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Swanson, City Clerk
cPherson
M
Ja e L. Irons, Mayor
• • • • • i •'' • .
Collaborative effort among residents, merchants and community groups and the City to improve
and maintain City public areas such as parks, sidewalks and landscaped areas, and to create a
brighter, more pleasant environment for everyone who lives, works, and shops in adopted areas
while strengthening ties, as the community works together to keep the City attractive to all.
Program Details
Residents, merchants, or community groups volunteer their time to maintain and provide upkeep
to the adopted area. Adopters can work on a variety of projects the City identifies including, but
not limited to, planting, mulching and watering trees, maintaining flower beds, weed removal,
planting and maintenance of landscaped areas, litter collection, and visual inspection of public
trash/recycling containers and benches for damage or vandalism.
How the Program Works
1. City develops list of public areas available for adoption.
I Adoptions are on a one or multiple -year basis with the option to renew if both the City and
adopter want to continue the adoption of the public area.
3. Resident, merchant or community group submits Adopt Morro Bay Application to City.
4. City reviews application and approves or rejects requested public area location based on
availability from the public area adoption list.
5. City and adopter enter into agreement that outlines scope of work for the public area being
adopted, delineating duties and schedule of activities to be performed by the adopter and
City, as well as the frequency of when those are to be performed, a process for reporting
injuries to the City, and a process for reimbursement of pre -authorized expenses for
supplies provided by adopter.
5. City will monitor the adopted public area to ensure activities are being satisfactorily
performed by the adopter.
7. City will schedule periodic meetings with the adopter to review performance and identify
future needs or activities.
8. A recognition sign will be placed at the adopted area with location and sign specifications to
be approved by the Public Works Director.
9. City will hold a Call for Projects each January and July, and applications would be presented
to the Public Works Advisory Board at its February and August meetings to provide input on
potential projects that may involve the Adopter seeking reimbursement for supplies it
provides that are pre -authorized and identified in the Agreement Scope of Work.
Cost
The City will have nominal expenses for recognition signs, supplies and equipment it may provide
to the volunteers, such as gloves, refuse bags, pickers and ID badges.
2
CITY OF
MORRO BAY
Public Works Department
955 Shasta Avenue
Morro Bay, CA 93442
(805) 772-6263
ADOPT MORRO BAY
APPLICATION
APPLICANT INFORMATION
Name of Applicant (Organization, Business, Group, Individual).
Daytime Phone:
Name of Contact Person for Applicant:
Daytime Phone:
Street Mailing Address:
Email Address:
Number of Participants in Group:
PUBLIC AREA REQUESTED
see list of available public areas for adoption)
First Choice:
Second Choice:
Third Choice:
Multiple Locations: If Appicant would like to adopt more than 1 location, please attach a list of
requested locations to adopt,
ACTIVITIES TO PERFORM
Please describe the activities you would perform:
❑ Litter collection ❑ Other (please describe)
❑ Weed removal
❑ Planting/maintenance of landscaped areas
❑ Visual inspection of trash/recycling containers
and benches for damage or vandalism
LENGTH OF ADOPTION REQUESTED
❑ One Year ❑ Two Years ❑ Three Years ❑ Other (specify)
For Department Use Only
Location is: Approved
Rejected
for: First Choice ❑ Second Choice ❑ Third Choice ❑ Multiple Locations ❑
H
Location Approved/Rejected by:
Adopt Morro Bay Application
Page 2
Except to the extent provided in the LIABILITY COVERAGE provision below, the Applicant, by
signing below, hereby agrees to indemnify, defend and hold harmless the City and each of its officers,
agents and employees against any and all claims, demands, causes of action, judgments, damages,
costs and liabilities, including reasonable attorneys' fees and court costs, directly or indirectly
resulting from or caused by any act or omission of the Applicant or any of its officers, employees or
agents, related any Adopt Morro Bay Program activity.
LIABILITY COVERAGE: I understand the City is self -insured through the CJPIA for liability
coverage. Volunteers performing within the scope of their volunteered duties, as accepted by the
City, are afforded the same coverage as City employees under the City's liability coverage with
CJPIA. I am fully aware a volunteer's intentional misconduct is not protected or covered by the City
or CJPIA.
APPLICANT'S SIGNATURE: DATE:
(If Applicant is a Corporation, 2 officer's signatures are required)
I hereby certify I represent the Applicant and am authorized to sign.
APPLICANT'S SIGNATURE: DATE:
I hereby certify I represent the Applicant and am authorized to sign.
0
WAIVER &HOLD HARMLESS: I am fully aware the work associated with being a City Volunteer
involves certain risks of physical injury or death. Being fully informed of those risks and in
consideration of my being allowed to participate in the City's Volunteer Program, I hereby assume
all risk of injury, damage, and harm to myself arising from such activities or use of City facilities. I
also hereby individually and on behalf of my heirs, executors and assignees, release and hold
harmless the City, its officials, employees, and agents and waive any right of recovery I might have
to bring a claim or a lawsuit against each and all of them for any personal injury, death, or other
consequences occurring to me arising out of my volunteer activities.
LIABILITY COVERAGE: I also understand the City is self -insured through the CJPIA for liability
coverage. Volunteers performing within the scope of their volunteer duties as accepted by the City
are afforded the same coverage as City employees under the City's liability coverage with CJPIA. I
am fully aware a volunteer's intentional misconduct is not protected or covered by the City or
CJPIA.
Print Name Signature
5
00
CITY OF MORRO BAY
Morro Bay, CA 93"2
( 305) 772-6200
ADOPT MORRO BAY AGREEMENT FOR VOLUNTEER SERVICE
This Agreement shall apply to all persons voluntarily performing non -compensated services for the
City in relation to the Adopt Morro Bay program for the public area being adopted.
dopter Name
Daytime Phone (with area code)
Name of Adopter Authorized Agent for this Agreement
Daytime Phone (with area code)
Email Address for Authorized Agent
Number of Participants (Each volunteer will need to sign Agreement forPublic Area Being Adopted
Individual Volunteer Service)
Adopter hereby volunteers
Morro Bay for the adoption of
its organization, business, or group's services to the City of
public area.
The Adopter, and its individual volunteers, agrees to abide by all relevant. City policies and
procedures and to perform the volunteer services in a safe, responsible manner in accordance with
the description of service.
It is further understood this Agreement shall not in any way constitute nor create an
employer/employee relationship between the City and the Adopter or its individual volunteers.
The City shall not be responsible for, nor liable for, nor shall the applicant be eligible to receive,
any compensation or benefits as a result of this Agreement EXCEPT for State Labor and Worker's
Compensation medical aid coverage.
The Adopter further understands (please initial the following):
Agrees not to go beyond the scope of volunteer work agreed to without prior written
authorization from the City.
An orientation for volunteers will be conducted to train everyone on the scope of work for the
adopted area, including any activity that volunteer is unfamiliar with or the corresponding
policies the volunteer is responsible to understand completely or ask questions until feeling
confident to perform them.
Volunteers will abide by all City policies regarding personal conduct while performing
voIunteer services. Volunteers shall be provided with the following policies during the initial
orientation: Safety Procedures, Computer Operation, Dress Code, Anti -Harassment,
Confidentiality, Code of Ethics, Workplace Violence Prevention, and Drug -Free Workplace.
It will provide safety vests to volunteers and require they and the City issued ID badges be
worn when performing activities in the adopted area.
It and its volunteers are not to appear for volunteer service under the influence of any illegal
drugs or alcohol and agrees to have all individual volunteers inform the supervisor at the
beginning of the shift if taking any over-the-counter or prescription medications that may
impair the volunteer's ability to perform his/her duties.
It hereby identifies it and its volunteers are capable of performing duties without reasonable
accommodation, or with the following reasonable accommodation(s):
The City has included volunteer service hours in the State Labor and Industries coverage for
volunteer workers. During the initial orientation, Adopter is to notify volunteers he/she is to
report any on-the-job injury or illness immediately, no matter how minor, to the supervisor,
and Adopter authorizes emergency medical care if it should become necessary.
It, on behalf of itself and each of its volunteers, grants full permission to use any
photographs, videotapes, motion pictures or recordings for publicity purposes by the City.
SCOPE OF WORK: The Adopter will perform the activities outlined Attachment 1.
REPORTING AND MONITORING: The City will monitor the adopted public area either monthly or
quarterly commensurate with the frequency of when activities are completed to ensure they are
being satisfactorily performed by the Adopter. The City will schedule periodic meetings with the
Adopter to review performance and identify future needs or activities.
Adopter is responsible for recording and reporting all volunteers and his/her hours to the City.
Adopter is to submit to the City on the first of the month, a brief report of activities performed for the
previous month and include volunteer hours and sign in sheets for that time.
Adopter is responsible for report to the City any injury that occurs to a volunteer while performing
activities in the adopted area. Adopter shall notify I in wrng when an injury occurs that
includes who is injured, a description of the nature of the injury suffered and what happened to
cause the injury. Worker's Compensation forms and information are available at the City Clerk's
office.
TERMINATION: Adopter understands it, or the City, may terminate this Agreement at any time
without cause, and the Adopter is volunteering its services at -will and may be asked to
discontinue such without prior notice or reason.
WAIVER &HOLD HARMLESS &LIABILITY COVERAGE: The Application and Applicant and
Additional Volunteers forms signed by the Applicant and volunteers are hereby incorporated into
this Agreement, as though set forth in full.
This Agreement will be in effect for. the duration of Adopter's volunteer services beginning this date.
Dated this
day of
Adopter Authorized Agent Signature
20
City Manager Signature
7
Attachment 1
dopt Morro Bay Area Scope of Work
Scope of Work to be finalized in consultation with Adopter and will:
® Delineate duties and schedule of activities to be performed by the Adopter and City, and
outline the frequency of when those are to be performed
® Identify if any funds have been approved for reimbursement of materials and outline the
reimbursement process
® Outline reporting requirements and frequency of when they are to occur
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