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HomeMy WebLinkAboutCC_2019-11-06 Special Meeting MinutesMINUTES - MORRO BAY CITY COUNCIL SPECIAL MEETING — NOVEMBER 6, 2019 VETERANS MEMORIAL HALL 209 SURF STREET — 5:30 P.M. PRESENT John Headding Dawn Addis Jeff Heller Marlys McPherson ABSENT Robert Davis STAFF Scott Collins Dana Swanson Jennifer Callaway Rob Livick ESTABLISH QUORUM AND CALL TO ORDER AGENDA NO: A-2 MEETING DATE: January 14, 2020 Mayor Council Member Council Member Council Member Council Member City Manager City Clerk Finance Director Public Works Director Mayor Headding established a quorum and called the meeting to order at 5:30 p.m. with all but Council Member Davis present. PLEDGE OF ALLEGIANCE PUBLIC COMMENT FOR ITEMS ON THE AGENDA https:Hvoutu.be/x6 u52EsDP4?t=71 Mayor Headding opened public comment. Patricia Newton, Morro Bay Arts Center, shared information about the programs offered and asked the Council to approve its grant application. Joe Whitaker, Diversity Coalition, respectfully asks the Council to approve its grant application. Rhonda Crowfit, President of the Board for By the Sea Productions, stated the financial support requested would help fund the summer production of Orient Express. Tim Waag requested grant funding for HomeShare SLO. Brad Spahr,_ SCORE, requested continued financial support to help small businesses and business start-ups. Richard Sadowski, Ecologistics / HomeFronts, provided support letters for Council review and requested financial support. Mike Manchak, Economic Vitality Corporation, requested continued financial support in the amount of $5,000. Carole Truesdale, Morro Bay, spoke to Item II, recommending the contract amendment be placed on hold until other matters were resolved. Terry Simons, Morro Bay, spoke regarding Item II, urging the Council to hold the line and reduce project costs moving forward. David Nelson, Morro Bay, urged the City to relocate the proposed water reclamation facility. Barry Branin, Morro Bay, expressed concerns about the water reclamation facility project. Cynthia Hawley, Morro Bay, provided a list of concerns regarding the water reclamation facility project. Merilee, Kitchen Manager for Senior Nutron, thanked the City for past support and shared that in the past three months, 3,600 meals were served to homebound and dining room guests. Melanie Williams Mahan, Morro Bay, urged the Council to not approve the contract amendment with Carollo Engineers, Linda Donnelly, Morro Bay, opposed approval of the contract amendment being considered in Item II. Dan Sedley, Morro Bay, opposed the contract amendment with Carollo Engineers. Mayor Headding closed public comment. COUNCIL REVIEW AND RECOMMENDATION ON AWARD OF COMMUNITY GRANTS https:Hyoutu, be/x60u52Es DP4?t=2639 Finance Director Callaway provided the report and responded to Council inquiries. Mayor re -opened public comment; seeing none, the public comment period was closed. Following discussion, there was Council consensus to use Economic Development and Housing In -lieu funds, as recommended by staff, for a total of $11,000. MOTION: Council Member Heller moved the Council stick to the $16,500 budget for General Fund requests. The motion was seconded by Council Member McPherson and carried 4-0-1 by roll call vote with Council Member Davis absent. Following discussion, there was consensus a reduction of 15.3% across the board would bring the total award from the General Fund to $16,500, which was the budgeted amount. MOTION: Mayor Headding moved to approve the General Fund requested amount for all organizations, minus 15.3% of the ask for all organizations, out of the General Fund budgeted amount. The motion was seconded by Council Member Addis and carried 4-0- 1 by roll call vote with Council Member Davis absent. MOTION: Mayor Headding moved to fund EVC and small business mentoring through Economic Development fund, as recommended, and fund Affordable Shared Housing Solutions for San Luis Obispo from the Housing in -lieu Fund. The motion was seconded by Council Member Addis and carried 4-0-1 by roll call vote with Council Member Davis absent. The Council took a brief recess at 6:43 p.m. The meeting reconvened at 6:51 p.m. with all but Council Member Davis present. 2 MINUTES - MORRO BAY SPECIAL CITY COUNCIL MEETING - NOVEMBER 6, 2019 Mayor Headding announced Council Member Addis's appointed liaison position on the EVC board is an ex-officio position with no voting rights. II. APPROVAL OF AMENDMENT NO. 2 TO THE WATER RECLAMATION FACILITY PROGRAM MANAGEMENT CONTRACT AND AUTHORIZATION FOR THE PUBLIC WORKS DIRECTOR TO SIGN THE AGREEMENT https:Hyoutu.be/x60u52EsDP4?t=4542 Public Works Director Livick provided the report and responded to Council inquiries. Mayor Headding re -opened public comment. Terry Simons, Morro Bay, expressed concern about the proposed contract amendment. Linda Donnelly, Morro Bay, requested project information be made available on the City website in a timely manner. Mimi Goldberg, Morro Bay, asked about future plans for the existing wastewater treatment location. Melanie Williams Mahan, Morro Bay, was concerned questions raised had not been answered. Mayor Headding closed public comment. MOTION: Mayor Headding moved to approve, and authorize the Public Works Director to sign, Amendment No. 2 (Attachment 1) to the existing agreement with Carollo Engineers, Inc., dated April 11, 2018, for continued program management of the Water Reclamation Facility Project in an increased amount of $2,381,968. and that there be a critical review of the public outreach dollars done as a future agenda item to bring back a report on how to reduce that. The motion was seconded by Council Member McPherson and carried 3-1-1 by roll call vote with Council Member Heller opposed and Council Member Davis absent. III. APPROVAL OF MEMORANDUM OF AGREEMENT (MOA) WITH SAN LUIS OBISPO COUNTY FOR ANIMAL SHELTER PROJECT https://youtu. be/x60u52EsDP4?t=8678 City Manager Collins provided the report and, along with San Luis Obispo County Public Works staff, Jeff Werst, responded to Council inquiries. Mayor Headding opened public comment. Terry .Simons, Morro Bay, stated the previous animal shelter was poorly constructed and the urged caution regarding construction for the new water reclamation facility. Mimi Goldberg, Morro Bay, spoke in support of the agreement. Mayor Headding closed public comment. MOTION: Council Member McPherson moved to review and approve the MOA with the County of San Luis Obispo for the City's share of the Animal Services project. Kj MINUTES - MORRO BAY SPECIAL CITY COUNCIL MEETING - NOVEMBER 6, 2019 The motion was seconded by Council Member Addis and carried 3-1-1 by roll call vote with Council Member Heller opposed and Council Member Davis absent. ADJOURNMENT The meeting adjourned at 8:15 p.m. I corded b : a Swanson City Clerk MINUTES - MORRO BAY SPECIAL CITY COUNCIL MEETING - NOVEMBER 6, 2019