Loading...
HomeMy WebLinkAboutCC_1983-04-06 Joint CC and CSD Meeting MinutesMORRO BAY CITY COUNCIL ADJOURNED MEETING - APRIL 6, 1983 JOINT MEETING OF CITY COUNCIL AND CAYUCOS SANITARY DISTRICT BOARD CITY HALL CONFERENCE ROOM - 7:30 P.M. Councilmember John Lemons called the meeting to p.m. noting that Mayor Shelton had requested him meeting. ROLL CALL PRESENT: Morro Bay: Rodger J. Anderson John Lemons Bruce Risley Bud Zeuschner Cayucos: T. N . G. J. Schubert Murray Borradori Bergmueller S taff: P aul Baxter Michael T. LeSage ABSENT: Eugene R. Shelton G. Minetti Councilmember Councilmember Councilmember Councilmember President Board Member Board Member Board Member order at 7:30 to chair this City Administrator City Attorney Mayor, City of Morro Bay Board Member, Cayucos Mr. Baxter then introduced Warner Meyer and Bruce Ashford of Dillingham Construction, who were present. A. EXCHANGE OF DEEDS FOR WASTEWATER TREATMENT PLANT PROPERTY President Schubert spoke briefly regarding the exchange of deeds between the City of Morro Bay and the Cayucos Sanitary District for property at the Wastewater Treatment Plant. President Schubert requested the approval of the Cayucos Board for this exchange. MOTION: Board Member Bergmueller moved approval of the deed exchange between the City and Cayucos, and author- ization for signature by President Schubert. The motion was seconded by Board Member Boradori, and carried by a unanimous roll call vote. (4-0-1) Mr. LeSage indicated that there would be minor technical changes. 1 MORRO BAY CITY COUNCIL Adjourned Meeting - April 6, 1983 P age Two MOTION: Councilmember Risley moved that the Council approve the deed exchange and authorize the Mayor and Clerk to sign on behalf of the City. The motion was seconded by Councilmember Anderson and carried by a unanimous roll call vote: (4-0-1) P resident Schubert introduced Cayucos Resolution No. 83-3, authorizing conveyance and execution of deed. MOTION: Board Member Bergmueller moved approval of Resolution No. 83-3 as submitted. The motion was seconded by Board Member Borradori, and carried by a unanimous roll call vote. (4-0-1) B. SURCHARGE ON MAIN STREET P resident Schubert outlined the background of problems on the new Main Street line. He reveiwed the problems regarding infiltration during heavy rainfall periods, and noted that corrections and repairs would not be made for 3-4 weeks. P resident Schubert suggested that Morro Bay and Cayucos do an inflow analysis on the inflow interceptor, and stop the surcharging for these lines. There was a general discussion regarding possible solution for both parties, and an agreement was reached that both parties would seek solutions to the problems. P resident Schubert stated that Cayucos was seeking an hourly rate for use of the City's hydro -truck. The City Public Works and Finance staff will work to develop costs, scheduling, and other arrangements for use of this truck by Cayucos. C. BROWN AND CALDWELL CONTRACT REGARDING ASSISTANCE WITH BID PROTESTS Mr. Baxter provided a brief staff report on the Brown and Caldwell contract for Bid Protest asistance, and stated that Council had approved the contract at their meeting of March 28th, and requested that the Cayucos Board approve the matter this evening. MOTION: Board Member Bergmueller moved that Cayucos approve the agreement with Brown and Caldwell for bid protest assistance. The motion was seconded by Board Member Murray and carried unanimously. (4-0-1) 2 MORRO BAY CITY COUNCIL Adjourned Meeting - April 5, 1983 P age Three D. BROWN AND CALDWELL CONTRACT REGARDING ASSISTANCE WITH PROJECT CONTROL AND ACCOUNTING SYSTEM Mr. Baxter gave a brief staff report on this item. P resident Schubert, after questions on the contract amount and actual services which may not need to be performed, asked that t his matter be continued to their April llth meeting. E. STATUS OF WASTEWATER TREATMENT PLANT BIDS Mr. Baxter summarized the Brown and Caldwell report regarding t heir findings of bid results, noting the Brown and Caldwell ultimate conclusion that Dillingham was not only the low bidder but that they were responsive and responsible. Mr. LeSage reviewed his legal research regarding the responsive and responsible low bidder definition, and stated that in his opinion, the ommissions on the Dillingham Construction bid were minor. Mr. LeSage then reviewed the procedures to be followed prior to the actual bid award. Mr. Ashford of Dillingham Construction, addressed the Council and Board regarding the bidding process from the contractor's point of view, and discusused the four items mentioned in their bid as "per specification". There were several questions directed to Mr. Ashford from both Cayucos and Morro Bay. Mr. LeSage noted that the irregularities were minor and are discretionary for Morro Bay and Cayucos to determine. Councilmember Lemons asked what findings of fact should be made at this time. MOTION: Councilmember Zeuschner moved that the Council find that Dillingham Construction is responsible. The motion was seconded by Councilmember Anderson and was carried by a unanimous roll call vote: MOTION: AYES: Zeuschner, Anderson, Lemons, Risley NOES: None ABSENT: Shelton Board Member Borradori find that Dillingham The motion and was moved that the Cayucos Board Construction is responsible. was seconded by Board Member Bergmueller carried by a unanimous roll call vote: 3 MORRO BAY CITY COUNCIL Adjourned Meeting - April 6, 1983 Page Four AYES: Borradori, Bergmueller, Murray, Schubert N OES: None ABSENT: Minetti MOTION: Board Member Murray moved that the Cayucos Board find that Dillingham Construction is a responsive bidder. The motion was seconded by Board Member Bergmueller and was carried by a unanimous roll call vote• AYES: Murray, Bergmueller, Borradori, Schubert N OES: None ABSENT: Minetti MOTION: Councilmember Risley moved that the Council find that Dillingham is a responsive bidder. The motion was seconded by Councilmember Anderson and carried by a unanimous roll call vote: AYES: Risley, Anderson, Lemons, Zeuschner N OES: None ABSENT: Shelton Mr. LeSage presented findings of fact for Morro Bay's and Cayucos's consideration. MOTION: Councilmember Risley moved that the Council adopt the findings of fact as submitted by the City Attorney. The motion was seconded by Councilmember Zeuschner and carried by a unanimous vote: MOTION: MOTION: AYES: Risley, Zeuschner, Anderson, Lemons N OES: None ABSENT: None Board Member Murray moved that the Cayucos Board adopt the findings of fact of submitted by the Morro Bay City Attorney. The motion was seconded by Board Member Bergmueller and carried by a unanimous roll call vote: AYES: NOES: ABSENT: Murray, Bergmueller, Borradori, Schubert None Minetti Councilmember Zeuschner moved that the following items be placed in the official record: The Brown and Caldwell spread sheet, the Brown and Caldwell letter dated 3/30/83; the adopted findings of fact; and the memo from Mr. LeSage dated 4/6/83. The 4 MORRO BAY CITY COUNCIL Adjourned Meeting - April 6, 1983 Page Five MOTION: MOTION: MOTION: motion was seconded by Councilmember Risley and carried by a unanimous roll call vote: AYES: Zeuschner, Risley, Anderson, Lemons NOES: None ABSENT: Shelton Councilmember Zeuschner moved that the City Council notify the State of its intention to award the bid for the Wastewater Treatment Plant Construction Improvements to Dillingham Construction. The motion was seconded by Councilmember Risley and was carried by a unanimous roll call vote: AYES: Zeuschner, Risley, Anderson, Lemons NOES: None ABSENT: Shelton Board Member Bergmueller moved that the Cayucos Board, together wiwth the City of Morro Bay, notify the State of its intention to award the bid for trhe Wastewater Treatment Plant Construction Improvements to Dillingham Construction. The motion was seconded by Board Member Borradori and carried by a unanimous roll call vote: AYES: Bergmueller, Borradori, Murray, Schubert NOES: None ABSENT: Minetti President Schubert moved that the meeting be adjourned. The motion was seconded by Councilmember Zeushner and carried unanimously. The meeting adjourned at 8:57 p.m. RESPECTFULLY SUBMITTED, PAUL BAXTER CITY CLERK 5