HomeMy WebLinkAboutReso 57-23 adopting revised Record Retention ScheduleRESOLUTION NO. 57-23
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA,
ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING
DESTRUCTION OF CERTAIN CITY RECORDS, AND RESCINDING PREVIOUS
RESOLUTION NO. 76-19
THE CITY COUNCIL
City of Morro Bay, California
WHEREAS, the maintenance of numerous and excessive records is expensive, slows
document retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Morro Bay; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required by
law to be retained may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention periods for various
government records; and
WHEREAS, the City Council adopted Resolution No. 76-19 adopting a records retention
schedule on September 10, 2019; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORRO BAY DOES
HEREBY RESOLVE:
Section 1. Resolution No. 76-19 is hereby rescinded.
Section 2. The records of the City of Morro Bay, as set forth in the Records Retention
Schedule, Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the
State of California and in accordance with the provisions of said Records Retention Schedule
upon the request of the Department Head and with the written consent of the City Clerk and City
Attorney, without further action by the City Council.
Section 3. With the written consent of the City Clerk, City Manager, and City Attorney,
minor updates, as defined below, are hereby authorized to be made to the Records Retention
Schedule without further action of the City Council. Minor updates include changes in Department
or Division names, improvements in descriptions, correction of non -substantive errors, changes
in comments, deletion of records series that are no longer applicable, and changes in what is
scanned. Such changes shall be reflected in a revised Records Retention Schedule (the original
attached as Exhibit A).
Section 4. The term "records" as used herein shall include documents, instructions,
books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the
California Public Records Act.
Section 5. The City Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
Section 6. This resolution shall become effective immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting
thereof held this 121h day of September 2023, by the following vote:
AYES:
Wixom, Barton, Edwards,
NOES:
None
ABSENT:
None
ABSTAIN:
None
RECUSE:
None
ATTEST:
2NA SWANSON, City Clerk
Ford, Landrum
r'� � b, U) M1
CARLA IXOM, Mayor