HomeMy WebLinkAboutReso 10-25 Approving revised Record Retention Schedule - signed
RESOLUTION NO. 10-25
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA,
ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING
THE DESTRUCTION OF CERTAIN CITY RECORDS, AND
RESCINDING PREVIOUS RESOLUTION NO. 66-24
T H E C I T Y C O U N C I L
City of Morro Bay, California
WHEREAS, the maintenance of numerous and excessive records is expensive, slows
document retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Morro Bay; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a
procedure whereby any City record which has served its purpose and is no longer required by
law to be retained may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention periods for various
government records; and
WHEREAS, the City Council adopted Resolution No. 66-24 re-adopting a records
retention schedule on October 8, 2024; and
WHEREAS, the City Clerk is recommending certain changes to the City’s record retention
schedule as marked in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORRO BAY DOES
HEREBY RESOLVE:
Section 1. Resolution No. 66-24 is hereby rescinded.
Section 2. The records of the City of Morro Bay, as set forth in the Records Retention
Schedule, Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the
State of California and in accordance with the provisions of said Records Retention Schedule
upon the request of the Department Head and with the written consent of the City Clerk and City
Attorney, without further action by the City Council.
Section 3. Updates necessary to maintain consistency with changes in State law and
Secretary of State guidelines are hereby authorized to be made to the Records Retention
Schedule, without any further action by the City Council, with the consent of the Department Head,
City Clerk, City Attorney and City Manager.
Section 4. The City Clerk shall certify the passage and adoption of this resolution and
enter it into the book of original resolutions.
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Section 5. This resolution shall become effective immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting
thereof held this 11th day of March 2025, by the following vote:
AYES: Wixom, Eckles, Edwards, Landrum, Luffee
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
_______________________________
CARLA WIXOM, Mayor
ATTEST:
________________________________
DANA SWANSON, City Clerk
Carla Wixom (Mar 12, 2025 15:07 PDT)
Carla Wixom
Dana Swanson (Mar 12, 2025 15:51 PDT)
Dana Swanson
EXHIBIT A
AMENDED RECORDS RETENTION SCHEDULE
PLEASE VISIT CITY CLERK’S OFFICE
TO VIEW THE RECORDS RETENTION SCHEDULE
Reso 10-25 Approving revised Record
Retention Schedule
Final Audit Report 2025-03-12
Created:2025-03-12
By:Heather Goodwin (hgoodwin@morrobayca.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAhpQqAI9Y_OYiyKblUY0T6aDODyiQDTXC
"Reso 10-25 Approving revised Record Retention Schedule" His
tory
Document created by Heather Goodwin (hgoodwin@morrobayca.gov)
2025-03-12 - 9:53:18 PM GMT
Document emailed to cwixom@morrobayca.gov for signature
2025-03-12 - 9:54:12 PM GMT
Email viewed by cwixom@morrobayca.gov
2025-03-12 - 10:07:08 PM GMT
Signer cwixom@morrobayca.gov entered name at signing as Carla Wixom
2025-03-12 - 10:07:38 PM GMT
Document e-signed by Carla Wixom (cwixom@morrobayca.gov)
Signature Date: 2025-03-12 - 10:07:40 PM GMT - Time Source: server
Document emailed to Dana Swanson (dswanson@morrobayca.gov) for signature
2025-03-12 - 10:07:42 PM GMT
Email viewed by Dana Swanson (dswanson@morrobayca.gov)
2025-03-12 - 10:51:34 PM GMT
Document e-signed by Dana Swanson (dswanson@morrobayca.gov)
Signature Date: 2025-03-12 - 10:51:59 PM GMT - Time Source: server
Agreement completed.
2025-03-12 - 10:51:59 PM GMT