HomeMy WebLinkAboutReso 17-25 Approving Updated Job Description and Compensation Range - signed
RESOLUTION NO. 17-25
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF MORRO BAY, CALIFORNIA,
APPROVING UPDATED JOB DESCRIPTION
WHEREAS, the Council desires to approve amended “Police Support Services Manager” job
classification, set compensation range for the classification, and adopt an updated job description for
the unrepresented Management classification.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Morro Bay does hereby
attest:
1. The unrepresented full-time classification of “Police Support Services Manager” is hereby
amended. The classification will continue to be included within the City’s Unrepresented Management
Employee Group. The updated job description for this classification, attached hereto, is hereby
adopted. The initial annual compensation for the Police Support Services Manager classification shall
be as follows:
Step 1 Step 2 Step 3 Step 4 Step 5
95,451 100,214 105,227 110,490 116,022
2. This resolution shall be effective as of the date of its adoption
PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting
thereof held on the 8th day of April 2025 by the following vote:
AYES: Wixom, Eckles, Edwards, Landrum, Luffee
NOES: None
ABSENT: None
ABSTAIN: None
RECUSED: None
______________________________
CARLA WIXOM, Mayor
ATTEST:
_____________________________
DANA SWANSON, City Clerk
Carla Wixom (Apr 9, 2025 12:07 PDT)
Carla Wixom
POLICE SUPPORT SERVICES MANAGER
DEFINITION
Under the direction of the Police Chief, supervises non-sworn support
personnel engaged in work assignments of the Police Department’s
administrative, records, and property and evidence sections; manages the
department computer network; provides administrative assistance to the
Police Chief and Commander.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• As directed, serves as department liaison to other City staff, the general
public, and outside agencies; screens calls, visitors, and mail; responds to
complaints and requests for information.
• Assists in collecting, compiling, analyzing, and assembling information
from a variety of sources including departmental policies, procedures,
systems and precedents, and a variety of other specialized topics of
interest to the department.
• Develops, implements, evaluates, and revises department records,
computer, and property management systems, procedures, and policies.
• Establishes standards of clerical and communications work performance
and reviews work of subordinates for completion, accuracy, and
adherence to established policy and procedure.
• Supervises, oversees, or performs the preparation and maintenance of
personnel, operations, statistical, and financial records and reports;
verifies and reviews materials, applications, records, and reports for
completeness, accuracy, and conformance with established policies,
regulations, and procedures.
• Assists in preparing, administering, and monitoring the departmental
budget; compiles annual budget requests; recommends expenditure
requests for designated accounts; estimates supply and equipment
requirements for budgetary purposes.
• Assists in selection of, and makes recommendations on, the selection of
subordinate personnel; coordinates training and prepares performance
evaluations of subordinates.
• Assists staff in writing and reporting crimes that meet the new State
and Federal Crime Reporting Databases, CIBRS/NIBRS.
• Implements and manages automated law enforcement records systems
using computer applications.
• Provides administrative clerical activities including composing letters,
memoranda, reports, resolutions, and ordinances, some containing
confidential material; maintains department administrative and
personnel files (sworn and non-sworn).
• Prepares purchase orders and other fiscal records for expenditure
reimbursements; issues departmental gear and equipment; maintains
inventories; maintains other logs and files as needed.
• Processes and complies with court ordered subpoenas, motions for
discovery, pitches motions and record sealing orders.
• Acts as custodian of records, property, and evidence.
• Maintains current knowledge of, and operates a variety of computer
programs, office equipment including copiers, and facsimile machines;
utilizes various computer applications and software packages; maintains
data and generates reports from a database network system; creates
report documents using word processing and spreadsheet software.
• Administrative process management of Concealed Carry Weapons
permits.
• Management of department contracts.
• Audit and system management for CA legislative mandated of Racial
Identity Profiling Act (RIPA) data collection.
• System management and auditing of Body Worn Camera system,
including all in unit camera systems. Requires 24-hour on-call for system
support and management.
• Management of department building, interview room, and evidence
locker surveillance system. Requires 24-hour on-call for system support
and management.
• In charge of the City-wide phone system and network.
• Initiation and oversight of department equipment deemed obsolete for
department use going to auction.
• Management of department cost recovery.
• Complies with State and Federal audits.
• Performs other related duties as required.
QUALIFICATIONS:
Knowledge of:
• Modern office methods, machines, procedures, and practices; including
common office computer applications for word processing,
spreadsheets, and database management.
• Policies and procedures of the Police Department Records and
Communications Bureau
• Basic knowledge of principles of management supervision and training.
• Local, State, and Federal laws applicable to law enforcement public
records and confidentiality of information and right to privacy.
• The organizational function of a law enforcement agency as it relates to
the criminal justice system.
• Basic computer (LAN) system management and maintenance.
• Principles of budgetary and fiscal management.
• Property and evidence management.
• Basic fiscal, statistical, and research report preparation techniques.
• Theory, principles, practice, and techniques of police administration.
• Principles and practices of public administration, including long-range
planning, budgeting, purchasing, and maintaining public records.
• Rules of evidence.
• Inter-agency communication/assistance techniques and practices.
• Thorough knowledge of municipal organization and administration.
• Federal, state, and local laws, policies, and directives applicable to areas
of responsibility including Public Records Act, CLETS, CJIS, NIBRS, FCC,
and HIPPA requirements.
• Federal, state, and local laws, policies, and procedures governing records
management system for the Department, including the retention,
archiving, release, and destruction of Department public records.
• Department’s Body Worn Camera philosophy, policy, privacy, and
procedure, including state public records law balancing accountability
with transparency, developing effective BWC policies, establishing an
effective and efficient public records release process.
• Principles and practices of sound business communication.
• Research methods and analysis techniques.
• City human resources policies and labor contract provisions.
• Safety policies and safe work practices applicable to the work.
Ability to:
• Plan, supervise, train, delegate, and coordinate work of subordinates.
• Devise and adapt work procedures.
• Understand, interpret, and apply rules, directives, and laws to specific
situations.
• Operate a variety of computer software including word processing,
database, and records management applications.
• Maintain cooperative working relationships.
• Exercise independent judgment.
• Understand the organization and operation of the City and outside
agencies.
• Transcribe tape recordings.
• Research, compile, and interpret data.
• Implement and maintain applicable filing systems.
• Communicate clearly and concisely, both orally and in writing.
• Successfully accomplish responsibilities that are time sensitive, high
liability, and tend to have a high consequence for error.
Education & Experience:
• Associate's degree in a related field; OR
• Equivalent work experience; AND
• Minimum of four years of increasingly responsible clerical or
administrative experience involving law enforcement records,
communications, and computers with two years supervisory or lead
experience preferred. Peace Officers Standards and Training (P.O.S.T.)
courses in records management, property and evidence management,
and civilian supervision preferred.
The Fine Print
The job description does not constitute an employment agreement between the employer and
employee and is subject to change as the employer's needs and job requirements change.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
TOOLS & EQUIPMENT USED
Typical and complex office equipment including personal computer word processing, spread sheet,
computer aided dispatch and records management applications, telephone, copy machine, fax machine,
and calculator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear; walk;
use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The
employee is occasionally required to climb or balance, stoop, crouch, kneel or crawl. The employee must
occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close
vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. Normal office setting with
extensive public contact. The employee is occasionally exposed to hazardous, toxic and dangerous
substances and objects. The noise level in the work environment is usually quiet. At times can be
required to work during times outside of normal working hours.
SELECTION GUIDELINES
Formal application, rating of education and experience, oral interview and reference check; job related
tests may be required. Selection process shall include complete background, polygraph, psychological,
and pre-employment drug screening.
Approved by the Morro Bay City Council on June 14, 2004.
Revised and approved by the Morro Bay City Council on June 27, 2017.
Revised and approved by the Morro Bay City Council on April 8, 2025.
Reso 17-25 Approving Updated Job Description
and Compensation Range
Final Audit Report 2025-04-09
Created:2025-04-09
By:Heather Goodwin (hgoodwin@morrobayca.gov)
Status:Signed
Transaction ID:CBJCHBCAABAA0grofw3ZQDxDvbhZOhsXUgeZGI1Wsh62
"Reso 17-25 Approving Updated Job Description and Compensa
tion Range" History
Document created by Heather Goodwin (hgoodwin@morrobayca.gov)
2025-04-09 - 6:50:31 PM GMT
Document emailed to cwixom@morrobayca.gov for signature
2025-04-09 - 6:51:00 PM GMT
Email viewed by cwixom@morrobayca.gov
2025-04-09 - 7:06:42 PM GMT
Signer cwixom@morrobayca.gov entered name at signing as Carla Wixom
2025-04-09 - 7:07:12 PM GMT
Document e-signed by Carla Wixom (cwixom@morrobayca.gov)
Signature Date: 2025-04-09 - 7:07:14 PM GMT - Time Source: server
Document emailed to Dana Swanson (dswanson@morrobayca.gov) for signature
2025-04-09 - 7:07:16 PM GMT
Email viewed by Dana Swanson (dswanson@morrobayca.gov)
2025-04-09 - 7:12:48 PM GMT
Document e-signed by Dana Swanson (dswanson@morrobayca.gov)
Signature Date: 2025-04-09 - 8:11:27 PM GMT - Time Source: server
Agreement completed.
2025-04-09 - 8:11:27 PM GMT