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HomeMy WebLinkAboutReso 12-15RESOLUTION NO. 12-15 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY, CALIFORNIA EXPANDING THE DUTIES OF THE CITIZENS OVERSIGHT COMMITTEE TO INCLUDE DUTIES AS THE CITIZENS FINANCE COMMITTEE AND ADDING THE RELATED POLICY TO THE ADVISORY BOARD HANDBOOK THE CITY COUNCIL City of Morro Bay, California WHEREAS, on February 10, 2015, the City Council of the City of Morro Bay voted unanimously to form a Citizens Finance Committee; and WHEREAS, the City Council additionally requested the Citizens Finance Committee to be combined with the District Transaction Tax (Measure Q) Citizens Oversight Committee, thereby eliminating the need for two separate financial review committees; and WHEREAS, the attached Citizens Finance Committee Mission, Duties and Structure Policy is presented, and has been incorporated to combine its functions and duties of with the Citizens Oversight Committee. NOW, THEREFORE IT IS RESOLVED, by the City Council of the City of Morro Bay, to adopt the attached policy to combine the duties of a Citizens Finance Committee with the Citizens Oversight Committee and direct the City Clerk to add that policy to the City's Advisory Board Handbook. PASSED AND ADOPTED by the City Council of the City of Morro Bay, at a regular meeting thereof, held on the 24 h day of March 2015, by the following vote: AYES: Irons, Headding, Johnson, Smukler NOES: Makowetski ABSTAIN: None ABSENT: None —))"— 4n.-So DANA SWANSON, City Clerk J IE L. IRONS, Mayor CITY OF MORRO BAY CITIZENS FINANCE COMMITTEE FUNCTIONS OF THE CITIZENS OVERSIGHT COMMITTEE MISSION, DUTIES AND STRUCTURE POLICY Purpose The purpose of the functions of the Citizens Oversight Committee acting in the capacity of a Citizens Finance Committee shall be an advisory body to the City Council. (Hereinafter when this policy refers to "the Committee" it shall be a reference to the Citizens Oversight Committee acting in the capacity of the Citizens Finance Committee. The Committee will review financial documents, and make recommendations, in general, regarding the review of financial information provided to them, concerning the annual budget and mid -year budget review. Mission Statement The role of the Committee is to provide citizen input to the City Council and staff, regarding financial policy or process issues, including audits, financial budgets, contract expenditures and financial reports. In addition, the Committee's role is to help promote citizen participation with, and understanding of, governmental financial information and processes, such as the financial documents, audits, and budgets, as well as the financial condition of the City. Duties 1. Annual review of independent financial audit, with recommendations, as appropriate. 2. Annual review of contract expenditures, with recommendations, as appropriate. 3. Review existing budget document to determine long-term financial sustainability, and make recommendations, as appropriate. 4. Review and provide comments on the mid -year budget reports prior to presentation to City Manager. 5. Review annual budget prior to presentation to the City Council, and make recommendations, as appropriate. 6. Special financial projects, as directed by the City Council, City Manager or Administrative Services Director. 7. Propose/recommend additional financial areas of study to the City Council. 8. All recommendations are to be provided to the City Council, in writing, unless otherwise requested, on no less than a semi-annual basis. 9. Submit an annual work program to the City Council review and approval. 10. The functions and duties of the Citizens Oversight Committee shall remain as set forth in Morro Bay Municipal Code ("MCMC") section 13.22.120. Structure 1. The Committee shall be comprised of the members of the Citizens Oversight Committee. The Administrative Services Director will act as a facilitator/advisor. 2. The members of the Committee shall be governed by the provisions of MBMC section 3.22.120. 3. Any member, who serves as a member of the Committee for more than eighteen months of an unexpired term, shall be considered to have served a full term. 4. Committee members shall elect the Chairperson, who will serve a two-year term. 5. This Committee's members will be subject to the California open meetings, public records and conflict of interest laws. 6. Staff reports shall accompany agenda items, when appropriate. 7. Decisions on agenda items shall be by majority vote of the entire Committee. 8. Minutes shall be recorded, approved, and forwarded to the City Council. 9. The Committee shall meet, at minimum, on a semi-annual basis, prior to the preparation of mid- year and annual budgets.