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HomeMy WebLinkAboutReso 30-16 Amending Council Policies and ProceduresRESOLUTION N0.30-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY, CALIFORNIA AMENDING COUNCIL POLICIES AND PROCEDURES MANUAL REGARDING MEETING GUIDELINES & PROCEDURES THE CITY COUNCIL City of Morro Bay, California WHEREAS, the Council Policies and Procedures Manual for the City of Mono Bay is a combination of City Council actions, policies, references, and information regarding the City Council; and WHEREAS, to ensure all Councilmembers are familiar with and understand the City of Mono Bay's philosophies and policies regarding serving on the City Council, the City Council adopted its Council Policies and Procedures Manual, which have been amended on various occasions; and WHEREAS, the City again desires to amend certain Sections of the Council Policies and Procedures Manual related to Meeting Guidelines & Procedures. NOW, THEREFORE, be it resolved, the City Council of the City of Mono Bay does hereby amend Chapter One of the Council Policies and Procedures Manual, as follows: Section 1. 1.2 AGENDA 1.2.1 ESTABLISHING THE COUNCIL AGENDA The purpose of the agenda is to provide a framework within which Council meetings can be conducted and to effectively implement the approved Council Goals, Financial Plan and Budget, and also work programs, objectives, and business of the City as established by the present or earlier City Councils. Agenda items also include recommendations to the City Council from advisory bodies, land use and zoning actions or appeals, bid and purchasing procedures, and mandates from other levels of government. Staff shall work within the policy context established by the Council and will not arbitrarily place matters on the agenda that are outside the scope of existing work programs of the City, except as approved by the Mayor or a majority of the Council, and to inform and advise the Council of matters necessary to the proper operation and well-being of the City. a. Tentative Council Meeting Agenda -Every effort will be made to provide it to the City Council and staff before the close of business on the second Friday prior to the Council meeting. b. The full agenda packet for regular meetings of the City Council and all City Advisory Boards will be published bee the elese of busin a minimum of 120 hours (or five calendar days) Thiffsday prior to the Cauneil- meeting. Agenda packets for special meetings will be published a minimum of 48 hours (or two calendar days) prior to the meeting The process for determining the format and order of the agenda is based primarily on the order of business adopted by the City Council (see Section 1.2.7). The process for establishing the order of specific business and public hearing items is a collaborative one determined largely by anticipated public attendance (those matters involving greater audience attendance are usually scheduled ahead of other items). The City Manager shall meet with department heads on a regular basis, individually and as a group to discuss issues and to review upcoming agenda items. In addition, the City Manager shall review the agenda materials with the Mayor, or in the Mayor's absence, the Mayor Pro Tempore. The final agenda is set subject to the approval of the Mayor (or Mayor Pro Tempore), after consultation with the City Manager. 1.2.7 ORDER OF BUSINESS shall be as follows: 1.2.7.1 Establish Quorum and Call to Order 1.2.7.2 Moment of Silence 1.2.7.3 Pledge of Allegiance 1.2.7.4 Recognition (Certificates of Appreciation or other forms of recognition for residents and staffl 1.2.7.45 Closed Session Report 1.2.7.66 Mayor and Council Members Reports, Announcements and Presentations 1.2.7.7 City Manager Reports, Announcements and Presentations (Cite Director and Advisory Board Reports) 1.2.7.68 Pitblic-Presentations (Proclamations and Public Presentations) 1.2.7.79 Public Comment 1.2.7.810 Consent Agenda 1.2.7.911 Public Hearings (shall start no sooner than 7:00 p.m.) 1.2.7.120 Business Items 1.2.7.1347 Council Declaration of Future Agenda Items 1.2.7.14-2 Adjournment Section 2. The City Clerk is directed to incorporate at the beginning of the Council Policies and Procedures Manual the City pledge to follow best practices of civility and civil discourse in all of its meetings, as established by Resolution No. 70-15. PASSED AND ADOPTED by the City Council, City of Morro Bay at a regular meeting thereof held on the 10th day of May, 2016 by the following vote. AYES: Irons, Headding, Johnson, Makowetski, Smukler NOES: None ABSENT: None ABSTAIN: None 4� .• _A. If IE L. IRONS, Mayor TTEST: U'sw 61)'s q0 1) ANA SWANSON, City Clerk RESOLUTION NO., 7045 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY, CALIFORNIA, PLEDGING TO FOLLOW BEST PRACTICES OF CIVILITY AND CIVIL DISCOURSE IN ALL OF ITS MEETINGS THE CITY COUNCIL City of Morro Bay, California WHEREAS, we, the Mayor, City Council Members, Commissioners, Appointees, and Staff of the City of Morro Bay, in order to ensure civility and civil discourse in all of our meetings, pledge our commitment to the following best practices of civility and civil discourse; and, WHEREAS, we pledge our commitment to respect the right of all people to hold different opinions in all our meetings; and WIIEREAS, we pledge our cormnitment to avoid rhetoric intended to humiliate, malign, or question the motivation of those whose opinions are different from ours in all our meetings; and WHEREAS, we pledge our commitment to strive to understand differing perspectives in all our meetings; and, WHEREAS, we pledge our commitment to choose words carefully in all our meetings, and WHEREAS, we pledge our commitment to speak truthfully without accusation, and avoid distortion in all our meetings; and WHEREAS, we pledge our commitment against violence and incivility in all their forms whenever and wherever they occur in all our meetings; and WHEREAS, we commit ourselves to build a civil political community in which each person is respected and spirited public and political debate is aimed at the betterment of the City of Moho Bay and its people and not the disparagement of those with whom we disagree. NOW, THEREFORE, BE IT RESOLVED, by the City Council, City of Mono Bay, Californ ia, that the Mayor, City Council Members, Commissioners, Appointees, and Staff of the City of Morro Bay shall promote. the use of and adherence to theprinciples of civility and civil discourse in conducting business with appointed and elected officials, staff, and citizens. PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting thereof held on the 10th day of November, 2015 on the following vote: AYES: Irons, Johnson, Smukler NOES: None ABSENT: Headding, Makowetski ATTEST: fl� bt(NA SWANSON, City Clerk