HomeMy WebLinkAboutCC_2018-01-17_Minutes Special MeetingAGENDA NO
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MINUTES - MORRO BAY CITY COUNCIL
SPECIAL MEETING — JANUARY 17, 2018
VETERANS MEMORIAL HALL
209 SURF STREET — 4:30 P.M.
PRESENT:
Jamie Irons
Robert Davis
John Headding
Matt Makowetski
Marlys McPherson
STAFF: Scott Collins
Dana Swanson
Rob Livick
MEETING DATE
Mayor
Council Member
Council Member
Council Member
Council Member
City Manager
City Clerk
Public Works Director
ESTABLISH A QUORUM AND CALL TO ORDER
The meeting was called to order at 4:35 p.m. with all members present.
PUBLIC COMMENT FOR ITEMS ON THE AGENDA
https:Hyoutu.be/J-ZME1 sMrQk?t=1 m7s
February 27, 2018
Ken Green, Morro Bay, reviewed information from the April 25, 2017 Council Meeting and, based
on Council action at that time, suggested the City should not be pursuing costs other than
wastewater treatment.
Homer Alexander, Morro Bay, suggested the RFP require proposers to accurately .separate the
costs between treatment and reclamation, and remove demolition of the existing Wastewater
Treatment Plant and put that out to bid as a separate project.
David Nelson, Morro Bay, spoke in opposition to the project and asked the Council to consider
less expensive technology that would not place a financial burden on the community.
Larry Truesdale, Morro Bay, expressed concern the lowest cost project being discussed is $50
Million too high, that proposers will have no incentive to lower the price, and that lower cost
proposers had been eliminated from the process.
Jeff Heller, Morro Bay, commended the Council for action taken at the April 25, 2017 meeting to
obtain an estimate for the sewer plant only with the option for reclamation and expressed concern
the RFP seeks a proposal that includes reclamation. He suggested an addendum to make the
least expensive option the base bid, then each piece added separately.
Kerrigan Mahan, Morro Bay, agreed with previous speakers the City should not be pursuing
reclamation at this time. He suggested stopping the project and revisiting either the Hanson site
or partnering with Cayucos.
Steve Stevens, Morro Bay, requested answers to questions posed by previous speakers.
The public comment period was closed.
SPECIAL MEETING AGENDA ITEM:
Discuss and. Provide Direction on the draft Request for Proposals for WRF
Onsite Improvements
https://youtu.be/J-ZME1 sMrQK rt=27m27s
Public Works Director Livick presented the staff report and responded to Council inquiries.
Following discussion, there was Council consensus on the following items and staff was directed
to modify the RFP prior to Council approval:
• Increase weighting for price proposal and life cycle costs to 6070 or more of the total
• Develop a scoring system for proposal evaluation to provide a scale for how points will be
assigned for each criterion
• Expand the communications protocol to include direction for the design -build teams in the
event a community member or group contacts them about the project
• Add Council adopted project goals and brief history of the project to the Introduction
section
• Make demolition of the existing WWTP an additive bid item/bid alternate
• Increase landscaping buffer for property to the south; contact the neighboring property
owner and address concerns to the maximum extent possible
• Remove specifics, i.e. floor plan, on the Admin/Ops Building, include just the requirements
• Provide information on project risk and allocation between City and Design -Build team
and consider acceptable ways for the City to take on more risk to reduce cost of the project
• Minimize prescriptive nature and maximize opportunity for creative / cost effective
alternatives
No formal action was taken by the City Council.
ADJOURNMENT
The meeting adjourned at 7:09 p.m:
Recorded by:
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Dana Swanson
City Clerk
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MINUTES - MORRO BAY SPECIAL CITY COUNCIL MEETING - JANUARY 17, 2018