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Home My WebLink AboutCC_2018-03-13_MinutesMINUTES - MORRO BAY CITY COUNCIL REGULAR MEETING — MARCH 13, 2018 VETERAN'S MEMORIAL HALL — 6:00 P.M. PRESENT: Jamie Irons Robert Davis John Headding Matt Makowetski Marlys McPherson STAFF: Scott Collins Joseph Pannone Dana Swanson Jennifer Callaway Rob Livick Scot Graham Greg Allen Eric Endersby Janeen Burlingame AGENDA NO: A-1 MEETING DATE: April 24, 2018 Mayor Council Member Council Member Council Member Council Member City Manager City Attorney City Clerk Finance Director Public Works Director Community Development Director Police Chief Harbor Director Management Analyst ESTABLISH QUORUM AND CALL TO ORDER The meeting was called to order at 6:01 p.m., with all members present. MOMENT OF SILENCE PLEDGE OF ALLEGIANCE RECOGNITION - None CLOSED SESSION REPORT — No Closed Session meeting was held. MAYOR AND COUNCIL MEMBERS' REPORTS, ANNOUNCEMENTS &PRESENTATIONS https:youtu.be/YUZakirn8Rc?t=2m32s CITY MANAGER REPORTS, ANNOUNCEMENTS &PRESENTATIONS httpyoutu. be/YuZakirn 8Rc?t=8m44s City Manager Collins requested the Council continue Item C-1, to a date to be determined, to allow for a proper RFP process to solicit proposals. Further, he recommended the Council provide community members who wish to speak to this item an opportunity to do so during the general Public Comment period. C-1 CONSIDERATION OF PROPOSAL FROM AND APPROVAL OF CONTRACT TO GSI WATER SOLUTIONS FOR GROUNDWATER FLOW MODELING AND INJECTION TESTING FOR FUTURE INDIRECT POTABLE REUSE IN MORRO VALLEY; (PUBLIC WORKS) https://youtu.be/YuZakirn8Rc?t=11 m17s MOTION: Mayor Irons moved to continue Item C-1, as recommended. The motion was seconded by Council Member Davis and carried unanimously, 5-0. PRESENTATIONS • Chamber of Commerce Quarterly Report https://youtu.beNuZakirn8Rc?t=12m21 s Erica Crawford, Morro Bay Chamber of Commerce, presented the 2017 4tn Quarter and 2018 11 Quarter Report PUBLIC COMMENT hftps://Youtu.beNuZakirn8Rc?t=25m45s Carrie Raya from Buttercup Bakery and Cafe provided the business spot. Buttercup Cafe is located at 430 Morro Bay Blvd. opened in May 2017 and is open 7:00 a.m. - 5:00 p.m. Monday — Saturday, and 7:30 a.m. — 5:00 p.m. on Sundays. Shaun Alladio from K38 Water Rescue Association thanked the Council for its support and presented a proclamation recognizing the City of Morro Bay and surrounding area as the Rescue Watercraft Training Capital of the World. Pam Ochs, Morro Bay, spoke regarding the Water Reclamation Facility project and asked the Council to explore less expensive options. Aaron Ochs, on behalf of Save Morro Bay, thanked Council Members and the City Manager for attending Sunday's Citizens for Affordable Living workshop regarding the Water Reclamation Facility project and Proposition 218 process. He also thanked Ms. Crawford and the Chamber for the presentation and progress they are making. Janeen Burlingame, City of Morro Bay Public Works Department, announced the City is in the process of updating its short-range travel services and is seeking public input through March 28tn Surveys are available on the City website or you may call Selena McKinney at (916) 342-7895. Comments can also be submitted to Janeen Burlingame c/o City of Morro Bay, 595 Harbor Street, Morro Bay, Eric Ford, Morro Bay, expressed concern about increased water bills and asked for clarification about the Proposition 218 process. Betty Winholtz, Morro Bay, stated she had submitted comments to the Council for the previous meeting and those comments were not addressed. She asked the Council to explain the procedure getting a response to questions when you're unable to attend the meeting. Steve Stevens, Morro Bay, thanked those who appeared at the meeting Sunday and asked the Council at what point the cost of the Water Reclamation Facility project would be too excessive. Cynthia Hawley asked if the Council would be allowing public comment on Item C-1 since it had been continued. The general Public Comment period was closed. The public comment period for Item C-1 was opened. Aaron Ochs, on behalf of Save Morro Bay, stated his opposition to the contract. Nancy Bast, Morro Bay, requested a map be provided when this item comes back to Council. She also asked for clarification on whether the bids would be for reclamation ready, or a complete recycling plant. Cynthia Hawley, Morro Bay, suggested this item was a land use item and should have been noticed as a public hearing, rather than approval of a contract. She also asked when the City intended to obtain development permits and certify the EIR for the project. IJ, MINUTES - MORRO BAY CITY COUNCIL -MARCH 13, 2018 The public comment period for Item C-1 was closed. The Council and staff responded to issues raised during Public Comment. A. CONSENT AGENDA https:Hyoutu.beNuZakirn8Rc?t=1 h12m36s Unless an item is pulled for separate action by the City Council, the following actions are approved without discussion. A-1 APPROVAL OF MINUTES FOR THE FEBRUARY 2, 2018 CITY COUNCIL SPECIAL MEETING; (ADMINISTRATION) RECOMMENDATION: Approve as submitted. A-2 APPROVAL OF MINUTES FOR THE FEBRUARY 13, 2018 CITY COUNCIL MEETING; (ADMINISTRATION) RECOMMENDATION: Approve as submitted. A-3 APPROVAL OF MINUTES FOR THE FEBRUARY 27, 2018 CITY COUNCIL SPECIAL MEETING; (ADMINISTRATION) RECOMMENDATION: Approve as submitted. A-4 APPROVAL OF MINUTES FOR THE FEBRUARY 28, 2018 CITY COUNCIL CLOSED SESSION MEETING; (ADMINISTRATION) RECOMMENDATION: Approve as submitted. The public comment period for the Consent Agenda was opened; seeing none, the public comment period was closed. MOTION: Council Member Headding moved the Council approve all items on the Consent Agenda. The motion was seconded by Council Member McPherson and carried unanimously, 5-0. B. PUBLIC HEARINGS - NONE C. BUSINESS ITEMS C-2 DISCUSSION AND ADOPTION OF RESOLUTION NO. 08-18 APPROVING ADOPT -A - PARK, ADOPT -A -STREET AND MEMORIAL PROGRAM POLICIES AND RESOLUTION NO, 09-18 ESTABLISHING FEE STRUCTURE FOR MEMORIAL BENCHES AT THE ROCK PARKING LOT AND TARGET ROCK AREA; (PUBLIC WORKS) hftps:Hyoutu.be/YuZakirn8Rc?t=1 h13m14s Management Analyst Burlingame presented the staff report and responded to Council inquiries. The public comment period for Item C-2 was opened. Ed Boies, Morro Bay, expressed appreciation for the work Morro Bay in Bloom has done and hoped the City would formalize an application process and reimbursement program to help non- profit organizations cover the cost of planting. He also hoped the Master Landscape Program would move forward and suggested pets be memorialized at Del Mar Dog Park. (N MINUTES - MORRO BAY CITY COUNCIL -MARCH 13, 2018 Walter Heath, Morro Bay, shared Morro Bay in Bloom formed in 2013 and worked with the Recreation & Parks Director at that time. He was pleased to see prior authorization is being put into place and offered to assist with developing plant palettes to determine what plants will work in different areas. Regarding monument benches, he suggested `one size fits all' language be stricken from the policy. Betty Wlnholtz, Morro Bay, appreciated formalization of the policy to ensure consistency. She suggested language in Attachment 1 allowing each group to decide what they want to do, was too broad. She objected to the City reimbursing non-profit groups for the cost of planting, adding it would simplify the process if money were not involved. She also appreciated remarks about documenting all memorials. The public comment period for Item C-2 was closed. Following discussion, the Council directed staff to make the following modifications and bring policies back for approval as a Business Item at a future meeting: • A limited "Beautification" budget line item should be presented to Council for approval. • The agreed scope of work should include a `not to exceed' amount for each adopter, with set limits on what is reimbursable to control costs. • Allow some flexibility on the types of benches and furniture used. • Develop an approval process for who or what is being memorialized and the wording that is used. • Volunteer badges be provided by the City. • Volunteer orientation to include a clear process for reporting injuries to the City. • Require volunteers to provide and wear safety vests. • Establish requirements for consistent signage. • Establish and application period ("call for projects") with either the Public Works Advisory Board or Recreation & Parks Commission providing input on potential projects. • Combine and simplify adoption program and memorial program into one policy. No formal action was taken by the Council. The Council took a brief recess at 853 p.m. The meeting reconvened at 9:02 p.m. with all members present. C-3 FISCAL YEAR 2017/18 MID -YEAR BUDGET PERFORMANCE AND STATUS REPORT —SIX MONTHS ENDING DECEMBER 31, 2017, ADOPTING RESOLUTION NO. 10-18: A. AUTHORIZING STAFF TO PROCEED WITH MID -YEAR ADJUSTMENTS DISCUSSED AND APPROVED DURING THE FEBRUARY 27, 2018 COUNCIL MEETING; B. RATIFYING COUNCIL'S ACTION ON FEBRUARY 27, 2018 TO PREPAY THE CITY'S SAFETY FIRE TIER 1 SIDE -FUND BALANCE IN THE AMOUNT OF $301,247 FROM THE CITY'S GENERAL FUND EMERGENCY RESERVE; C. CONSIDER AUTHORIZATION OF AN ADDITIONAL BUDGET ADJUSTMENT FROM THE FIRE DEPARTMENTS DONATION FUND (515- 2305) IN THE AMOUNT OF $215500 TO PURCHASE REQUIRED MANDATED ELECTRONIC PATIENT CARE, NATIONAL INFORMATION REPORTING SYSTEM (NIFRS), AND FIRE INSPECTION PROGRAM, 0 MINUTES - MORRO BAY CITY COUNCIL -MARCH 13, 2018 D. CONSIDER AUTHORIZATION OF AN ADDITIONAL BUDGET ADJUSTMENT FROM THE HARBOR ACCUMULATION FUND IN THE AMOUNT OF $20,000 TO THE ICE MACHINE MAINTENANCE CAPITAL FUND TO ENABLE CONTINUED CITY OBLIGATIONS OF ICE MACHINE CAPITAL REPAIRS AND MAINTENANCE; (FINANCE) https:Hyoutu.be/YuZakirn8Rc?t=2h53m51 s Finance Director Callaway presented the staff report and responded to Council inquiries. The public comment period for Item C-3 was opened; seeing none, the public comment period was closed. The Council expressed the importance of increased community participation in the upcoming budget process. Mayor Irons provided the following suggested language for a 3d WHEREAS statement documenting the City is meeting its budget policies. WHEREAS, the $301,247 expenditure meets the City's General Fund Emergency Reserve Policy Resolution 3345, anticipating the need to prepare for future CaIPERS costs while maintaining the required minimum reserve levels; and MOTION: Council Member Headding moved for approval of Resolution No. 10-18, a Resolution of the City Council of the City of Morro Bay, California, approving amendments to the City's Fiscal Year 17/18 budget to authorize various additional expenditures, as presented, with the one change as outlined by the Mayor. The motion was seconded by Council Member McPherson and carried unanimously, 5-0. C-4 ADOPT RESOLUTION NO. 11-18 RESCINDING RESOLUTION NO. 02-06 FORMING UNDERGROUND UTILITY DISTRICT NO. 7 (BEACH & MAIN STREET) DUE TO INSUFFICIENT CREDITS TO PERFORM WORK AND AUTHORIZATION TO SELL A PORTION OR ALL THE REMAINING CREDITS; (PUBLIC WORKS/FINANCE) hftps:Hyoutu.be/YuZakirn8Rc?t=3hl4m44s Public Works Director Livick presented the staff report and, along with Ms. Callaway, responded to Council inquiries. The public comment period for Item (-4 was opened. Andy Hampp, Morro Bay, shared his observations regarding construction delays and escalating costs, and expressed disappointment that after 12 years staff was recommending the district be suspended. The public comment period for Item C-4 was closed. Following discussion, the Council supported staff recommendation and clarified any opportunity to sell credits would be brought back to the Council. MOTION: Council Member Headding moved for approval of Resolution No. 11-18 Rescinding Resolution 02-06 Forming Underground Utility District No. 7 (Beach &Main Streets) due to Insufficient Credits to Perform Work, and authorization to sell a portion or all the remaining credits, with the change on line item under Section 2, second sentence to read "our" instead of "their." The motion was seconded by Council Member McPherson and carried unanimously, 5-0. 5 MINUTES - MORRO BAY CITY COUNCIL -MARCH 13, 2018 D. COUNCIL DECLARATION OF FUTURE AGENDA ITEMS https:Hvoutu.be/YuZakirn8Rc?t=3h56m2s Council Member Davis requested consideration of a resolution in support of Proposition 69 on the June ballot, prohibiting legislature from raiding new transportation funds and ensuring funds only be used for transportation projects. He also suggested discussion of efforts to repeal SB-1, which provides additional transportation funds. Mayor Irons stated the Resolution of support for Proposition 69 will be on the Consent Agenda for the next meeting. Upon discussion, it was determined Council discussion regarding the effort to repeal SB-1 can wait until such time the initiative is validated for the November ballot. E. ADJOURNMENT The meeting adjourned at 10:08 p.m. The next Regular Meeting will be held on Tuesday, March 27, 2018, at 6:00 p.m, at the Veteran's Memorial Hall located at 209 Surf Street, Morro Bay, California. Recorded b 5 c3 bna Swanson City Clerk C� MINUTES - MORRO BAY CITY COUNCIL -MARCH 13, 2018