HomeMy WebLinkAboutCC_2018-08-14_Minutes Special MeetingMINUTES - MORRO BAY CITY COUNCIL
SPECIAL MEETING —AUGUST 14, 2018
VETERAN'S MEMORIAL HALL — 4:00 P.M.
PRESENT:
Jamie Irons
Robert Davis
John Headding
Matt Makowetski
Marlys McPherson
STAFF: Scott Collins
Joseph Pannone
Dana Swanson
Jennifer Callaway
Eric Endersby
ESTABLISH QUORUM AND CALL TO ORDER
Mayor Irons called the meeting to order at 4:01
AGENDA NO: A-1
MEETING DATE: September 11, 2018
Mayor
Council Member
Council Member
Council Member
Council Member
City Manager
City Attorney
City Clerk
Finance Director
Harbor Director
p.m. with all members present.
PUBLIC COMMENT FOR ITEMS ON THE AGENDA
Mayor Irons opened public comment for items on the agenda
SPECIAL MEETING AGENDA ITEMS:
Seeing
ADOPTION OF RESOLUTION NO. 64-18 APPROVING CONSENT OF LANDOWNER
DOCUMENT FOR UNITED STATES COAST GUARD STATION MORRO BAY BUILDING
EXPANSION PROJECT PROPOSAL; (HARBOR)
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Harbor Director Endersby presented the staff report and responded to Council inquiries.
Mayor Irons invited Coast Guard .representatives to speak to the project.
Chief Tim Crochet, U.S. Coast Guard Morro Bay Station, spoke regarding the importance of this
project and need to provide adequate space for gender diversity, berthing space for current staff,
additional gear storage, office space and a communications center.
Lt. Maya, U.S. Coast Guard, explained funding for the project was set aside by Congress in 2015 for
this project and must be obligated prior to the end of FY19. The Coast Guard will continue to explore
additional funding for further development of the site in the future.
Following discussion, the Council was in support of the project and provided additional direction for
consideration by the Planning Commission as the project moves through the permit approval process.
MOTION: Council Member Headding moved for adoption of Resolution No. 64-18 approving a
Consent of Landowner documen4,4o the United States Coast Guard Station Morro Bay
building expansion proposal, as presented, with the following direction: consideration
at Planning to bring back information regarding signage, especially regarding one-way
signage on the road way; 2) parking improvements; 3) potential road area
improvements; and then a fourth item to be considered to be brought back by staff— a
look at fair market value leasehold issues with regard to the existing lease and the
possibility of opening that up. The motion was seconded by Council Member
McPherson and carried unanimously, 5-0.
II, ADOPTION OF RESOLUTION NO. 62-18 TO APPROVE AONE-YEAR TRIAL EXTENSION
OF UTILITY DISCOUNT PROGRAM ENROLLMENT AND ADOPTION OF RESOLUTION
NO. 63-18 ESTABLISHING A PENALTY WAIVER POLICY FOR UTILITIES;
(ADMINISTRATION/FINANCE)
City Manager Collins and Finance Director Callaway presented the staff report and responded to
Council inquiries. Ms. Callaway noted a correction to the draft policy was needed to clarify an
adjustment of the penalty or tag notice fee may be made one time during a twenty -four -month
period, not two times.
Mayor Irons opened public comment for Item II; seeing none, the public comment period was
closed.
MOTION: Council Member Davis moved for adoption of Resolution No. 62-18 to approve a
one-year trial extension of Utility Discount Program Enrollment and also adopt
Resolution No. 63-18 establishing a Penalty Waiver Policy for Utilities, with the
correction to the policy as noted by our Finance Director stating that the full amount
of the penalty or tag notice fee may be made one time during a 24-month period.
The motion was seconded by Council Member Makowetski and carried
unanimously, 5-0.
III. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH REVENUE AND
COST SPECIALISTS, LLC TO UPDATE THE CITY'S COMPREHENSIVE USER FEE
STUDY, COST ALLOCATION PLAN, DEVELOPMENT IMPACT FEE STUDY AND
MASTER FACILITIES PLAN IN AN AMOUNT NOT TO EXCEED $83,569; (FINANCE)
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Ms. Callaway presented the staff report and responded to Council Inquiries.
Mayor Irons asked the Council to consider including optional presentation as shown on page 88
of agenda packet for a cost of $2,400.
Mayor Irons opened public comment for Item III; seeing none, the public comment period was
closed.
There was Council support for including the optional item with a cost of $2,400 within the
requested contract amount.
MOTION: Council Member Headding moved the Council authorize the City Manager to
execute an agreement with. Revenue and Cost Specialists, LLC to update the
City's Comprehensive User Fee Study, Cost Allocation Plan, Development Impact
Fee Study and Master Facilities Plan in an amount not to exceed $83,569, which
includes a contingency amount of $16,714, and that would be to include the
optional Task #3 which would be a stakeholder meeting. The motion was
seconded by Council Member Makowetski and carried unanimously, 5-0.
Mayor Irons commented this special meeting was necessary due to the large number of normal
business items on the agenda, and that based on conversations with the City Manager the Council
should be prepared for at least a couple more special meetings to complete items on the 2018
Goals and Objectives.
ADJOURN
The meeting adjourned at 5:15 p.m.
Recorded by:
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City Clerk
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MINUTES - MORRO BAY CITY COUNCIL SPECIAL MEETING -AUGUST 14, 2018