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HomeMy WebLinkAboutReso 81-16 Adopting 2017 Work Plan and Meeting CalendarRESOLUTION NO. 81=16 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY, CALIFORNIA ADOPTING THE 2017 CITY COUNCIL MEETING CALENDAR AND WORK PLAN DEVELOPMENT STRUCTURE THE CITY COUNCIL City of Morro Bay, California WHEREAS, the City Council adopts an annual calendar provng for the orderly course of business and to provide transparency and accountability to the public; and WHEREAS, the City Council adopts a schedule for the development of goals and annual objectives, advisory board work plans, and the annual budget; and WHEREAS, the City Council adopts annual objectives that aim to meet the adopted four-year goals; and WHEREAS, annual objectives inform the work conducted by the City staff, and what items are generally brought before the City Council's advisory bodies; and WHEREAS, in order to provide for a more orderly and functional system for addressing annual objectives, it is appropriate for staff to prepare annual work plans to meet said objectives; and WHEREAS, it is important for the City Council's advisory bodies to be able to provide input on those annual work plans, as the items that come before those bodies will come directly from the work plans; and WHEREAS, at times, there may be issues that have not been placed on a work plan that are of such import the advisory body may recommend doing so to the City Council; and WHEREAS, it is appropriate for the City Council to provide a structure for the adoption of annual work plans and a mechanism for advisory bodies to recommend additions %J items to said work plans. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Morro Bay, California, he 2017 City Council Meeting Calendar is adopted, as set forth in to Exhibit A, the Goal, Work Plan and Budget schedule is adopted, as set forth in Exhibit B, and the City Work Plan Development Structure is adopted, as set forth in Exhibit C. PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting thereof held on this 13t'' day of December, 2016 on the following vote: AYES: Irons, Davis, Headding, Makowetski, McPherson NOES: None ABSENT: None ABSTAIN: None JAr E L. IRONS, M or ATTEST: ANA SWANSON, City Clerk Resolution No. 81-16 - Exhibit A 2017 City Council Meeting Calendar January 10 June 13 Study Session — Goals Study Session #1 Closed Session, as needed Regular Meeting Regular Meeting January 11 Closed Session, if needed Joint City Council / Planning Commission General Plan Update — Policy Direction January 24 Study Session —Goals Study Session #2 Regular Meeting February 14 Closed Session, as needed Regular Meeting February 28 Study Session —Budget Forecast Regular Meeting March 14 Closed Session, as needed Regular Meeting March 28 Regular Meeting April 11 Joint Meeting with Advisory Boards Regular Meeting April 12 Closed Session, as needed April 25 May 9 Joint Meeting with Advisory Boards Regular Meeting Study Session —Budget #1 Regular Meeting May 23 Study Session —Budget #2 Regular Meeting May 30 Study Session —Budget #3 (if needed) July 11 July 25 Regular Meeting Closed Session, as needed Regular Meeting BREAK August 8 Closed Session, as needed Regular Meeting August 22 Regular Meeting -Annual Goals Update September 12 Closed Session, as needed Regular Meeting Closed Session, as needed Regular Meeting October 24 Regular Meeting Closed Session, as needed Regular Meeting November 28 December 4 Advisory Body Recognition Event December 12 Regular Meeting —Advisory Board Interviews December 26 BREAK Resolution No. 8146 - Exhibit B Goals, Work Plan and Budget Development Schedules Goals and Objectives Calendar Dec 13 Strategic Planning Overview to Council Jan 10 Goals Study Session #1 Jan 24 Goas Study Session #2 Feb 14 Goals Discussion at Council Meeting Feb 28 Goals Approved at Council Meeting Advisory Board Work Plan Calendar - Dec Boards recommend items for FY17/18 Goals Jan / Feb Boards begin to prepare work plan items Mar Boards finalize recommended draft work plans Apr 11 / 25 Joint Council / Board meetings to discuss work plans May 9 Council Discusses Board Work Plans - May 23 Council Approves Board Work Plans Budeet Calendar - Jan 5 Executive team meeting with Bob Leland Feb 24 Finance provides labor numbers / outline to Departments Feb 28 10-Year Forecast Study Session to Council Mar 1-23 Departments develop internal budgets Mar 24 Department budgets due to Finance Mar 27-Apr 7 Finance / Department Head Budget Meetings - Apr 10-21 City Manager / Executive Team Budget Meetings Apr 24-27 City Manager / Finance finalize draft budget letter Apr 28 City Manager delivers proposed budget to Council May 9 Budget Study Session #1 May 23 Budget Study Session #2 May 30 Budget Study Session #3 (if required) Jun 13 Budget Approved at Council Meeting Jun 27 Backup date for Budget Approval Leeend o Council Meetings o Council Study Sessions o Joint or Advisory Board Meetings o Internal Staff Actions Resolution No. 81-16 -Exhibit C Advisory Board Work Plan Process Jan —Feb 2017 Council Adopts Goals/Objectives City Council develops and adopts fiscal year objectives associated with City Goals. Feb 2017 Staff Develops Work Plan Staff begins to develop board work plans based on City Objectives and board member input. W Mar 2017 Advisory Bodies Finalize Draft Work Plans Advisory bodies review proposed work plan and make recommendations to City Council on work plan y Apr 2017 Joint Meeting Consideration of Work Plans City Council and Advisory bodies hold joint meeting to review and discuss draft work plans W May 2017 Council Approves Work Plans Staff /advisory bodies modify work plans based on joint meeting then Council discusses and approves work plans. W T New Items? Items not approved during initial development may be recommended to Council at a later time by the advisory board either by letter or through staff.