Loading...
HomeMy WebLinkAboutReso 76-19 Record Retention ScheduleRESOLUTION NO. 76-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY, CALIFORNIA, ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS, AND RESCINDING PREVIOUS RESOLUTION NO. 25-17 THE CITY COUNCIL City of Morro Bay, California WHEREAS, the maintenance of numerous and excessive records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Morro Bay; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required by law to be retained may be destroyed; and WHEREAS, the State of California has adopted guidelines for retention periods for various government records; and WHEREAS, the City Council adopted Resolution No. 25-17 adapting a records retention schedule on May 23, 2017; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MORRO BAY DOES HEREBY RESOLVE: Section 1. Resolution No. 25-17 is hereby rescinded. Section 2. The records of the City of Morro Bay, as set forth in the Records Retention Schedule, Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provisions of said Records Retention Schedule upon the request of the Department Head and with the written consent of the City Clerk and City Attorney, without further action by the City Council, Section 3. With the written consent of the City Clerk, City Manager, and City Attorney, minor updates, as defined below, are hereby authorized to be made to the Records Retention Schedule without further action of the City Council. Minor updates include changes in Department or Division names, improvements in descriptions, correction of non -substantive errors, changes in comments, deletion of records series that are no longer applicable, and changes in what is scanned. Such changes shall be reflected in a revised Records Retention Schedule (the original attached as Exhibit A). Section 4. The term "records" as used herein shall include all papers, maps, exhibits, magnetic or paper tapes, photographic films and prints, punched cards, and other documents produced, received, owned or used by an agency, regardless of physical form or characteristics. as defined by the California Secretary of State Local Government Records Management Guidelines (February, 2006). Section 5, The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Section 6. This resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting thereof held this 10th day of September 2019, by the following vote: AYES: NOES: ABSENT ATTEST: Headding, Addis, Davis, Heller, McPherson None None SWANSON, City Clerk