Loading...
HomeMy WebLinkAboutCC_1983-05-19 Joint CC and CSD Meeting MinutesMOPRO BAY CITY COUNCIL ADJOURNED MEETING WITH CAYUCOS SANITARY DISTRICT CAYUCOS SANITARY DISTRICT OFFICE 7:00 P.M. - MAY 19, 1983 D N DA NO. 0-1 e 3 Action President Schubert called the meeting to order at 7:15 p.m. with the following members present: CAYUCOS SANITARY DISTRICT: ABSENT: MORRO BAY CITY COUNCIL: ABSENT: STAFF: Terry Schubert G. Minetti G. Boradorri N. Murray J. Bergmuelier Gene Shelton Rodger Anderson Bruce Risley John Lemons Bud. Zeuschner Paul Baxter Nick Nichols Gere Sibbach Darrel Richards President Boardmember Boardmember Mayor Councilmember Councilmember City Administrator Public Works Director Finance Director WWTP Supervisor President Schubert outlined the budget report as received from the City of Morro Bay. Mr. Baxter indicated that the budget had been prepared in accordance with the recently approved JPA. Mr. Sibbach reviewed the budget with those members present, and discussed the boards preferences regarding preparation of the budget on the calendar or fiscal year. Mr. Sibbach noted that it was more costly to do the budget on the calendar year, and since the new accounting would begin July 1, 1983, perhaps fiscal year would be more appropriate. Mr. Sibbach noted that the new costs were completely separated in t he proposed document, with labor costs estimated. He stated that t he City would be able to figure costs based on the time sheets, using a 75/25 ratio estimate (25% for collection). Mr. Sibbach then briefly reviewed the backup material and stated t hat the key question was to determine the flow proportion calculation. Mr. Baxter stated that the Board and Council should discuss the d epreciation fund for the future. After a brief discussion, President Schubert stated that he felt the fiscal year accounting would be satisfactory. MORRO BAY CITY COUNCIL CAYUCOS .SANITARY DISTRICT MAY 19, 1983 PAGE TWO MOTION: Mayor Shelton moved that the City Council adopt Fiscal Year accounting methods for preparation of the joint budget for the Wastewater Treatment Plant. The motion was seconded. by Councilmember Risley and carried by a unanimous vote of Council. (3-0-2) MOTION: Boardmember Borradori moved that the Cayucos Board adopt the Fiscal Year accounting method._ for preparation of the joint budget for the Wastewater Treatment Plant. The motion was seconded by Boardmember Minetti and. carried. unanimously. (3-0-2) There was a brief discussion regarding the method by which costs were calculated.,. and Morro Bav agreed to send Cayucos a monthly printout. .There was a concensus regarding the method to allocate costs. There was a brief discussion regarding the calculation of Cayucos's flow, and President Schubert reported that the flow meter should be installed within a month. In the interim, it was agreed that Mr. Richards, with Mr. Schubert's assistance, will determine the flow pump hours. P resident Schubert discussed the idea of a depreciationfund, and suggested that the fund be established with FY 83-84, even if just a small amount. $1,000 for the fund was agreed upon based on 65/35 input. There was an additional brief discussion regarding capital advances, and it was agreed that the percentage would_ be set by Mr. Richards and Mr. Schubert, and would be billed on a quarterly, basis., with an annual settling of accounts. P resident Schubert reviewed and summarized points for the motion, and stated that the City of Morro Bay and the Cayucos Sanitary District had agreed on the calculation of costs as submitted;, the d etermination of flow and payments per pump hours and the calculations of the Finance Director; the establishment, of a depreciation fund; and the proportionate share of capital advance as per the Finance Director. MOTION: Boardmember Minetti moved that the Cayucos Board approve the points as listed above, and adopt. the 1983-84 joint budget as amended, with the inclusion of a. depreciation fund. The motion was seconded by Boardmember Borradori and carried by the following roll call: AYES: Minetti, Borradori, Schubert NOES: None ABSENT: Bergmueller, Murray MORRO BAY CITY COUNCIL CAYUCOS SANITARY DISTRICT MAY 19, 1983 PAGE THREE MOTION: Councilmember Risley moved that the City Council concur with the points as summarized by Mr. Schubert, and adopt the 1983-84 joint budget as amended, with t he inclusion of the depreciation fund. The motion was seconded by Councilmember Anderson and carried by the following roll call vote: AYES: Risley, Anderson, Shelton N OES: None ABSENT: Lemons, Zeuschner Mr. Baxter discussed with both boards, alternatives for handling o verflow, and stated that the Cayucos would use San Jacinto for bypass and noted that this would be a temporary effort until the n ew project receives State funding. Boardmember Minetti had questions regarding several other costs including personnel costs. There was a discussion regarding the purchase by Cayucos of ✓ ehicle to be sold by Morro Bay. The Cayucos Board agreed to meet with the City on May 23rd, to award the Wastewater Treatment Plant Bid. MOTION: President Schubert moved that Cayucos authorize Morro Bay to award the Wastewater Treatment Plant bid to Dillingham Construction, Inc , on behalf of the Cayucos S anitary District. The motion was seconded by Boardmember Minetti and carried by a unanimous vote. (3-0-2) MOTION: President Schubert moved to adjourn the meeting. The motion was seconded by Boardmember Borradori and carried unanimously. (3-0-2) MOTION: Councilmember Anderson moved to adjourn to the regular meeting of May 23, 1983. The motion was seconded by Councilmember Risley and carried unanimously. (3-0-2) The meeting ad'Iourned at 8:15 p.m. RESPECTFULLY SUBMITTED, PAUL BAXTER, CITY CLERK