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HomeMy WebLinkAboutCC_1983-02-14 Adjourned Meeting MinutesMORRO BAY CITY COUNCIL ADJOURNED MEETING - FEBRUARY 14, 1983 RECREATION HALL - 5:00 P.M. Mayor Shelton called the stated that the purpose of pre -budget workshop. ROLL CALL: PRESENT: STAFF: O. Date Ac meeting to order at 5:02 the adjourned meeting was Eugene R. Shelton Rodger J. Anderson John Lemons Bruce Risley Bud Zeuschner P aul Baxter P eggy Buchanan Andy Anderson Murrel Crump Dave Howell Gary Napper Gere Sibbach Steve Wolter Bernie Zerr Mayor Councilmember Councilmember Councilmember Councilmember p.m., and to hold a City Administrator Deputy City Clerk P ublic Works Director Community Development Dir. P olice Chief Asst. to City Administrator Finance Director Recreation Director Fire Chief Mr. Baxter provided Council with a brief overview of the material included in the Council's budget packet, and stated that the Finance Director would provide additional information regarding the financial status of the City for the first six months of Fiscal Year 1982-83. Mr. Sibbach gave a brief summary of the City's financial position as of December 30, 1982, and stated that there had been a slight ✓ eduction in revenue growth which was caused by lower sales tax ✓ eturns than previously expected. Mr. Sibbach summarized projected revenues for the remainder of the fiscal year and noted that even with areas of reduced revenue such as sales tax, other areas of increase such as permit fees and licenses have more or less balanced the City's revenue picture. Mr. Sibbach informed Council that next year's revenue projections would have to be made without counting on subventions from the S tate, as it was very unlikely that the City would receive these funds with the State budget in the shape it is now. This would mean a decrease in revenues of approximately $70,000 to $75,000, h owever the Federal government has renewed revenue sharing monies for another three year period which should help balance this loss. Councilmember Lemons asked what time period the latest sales tax report covered. 1 MORRO BAY CITY COUNCIL Adjourned Meeting - February 14, 1983 P age Two Mr. Sibbach stated that the report covered the 3rd and 4th q uarters of 1982. The 3rd quarter report had been down by almost ten (10) percent, however the 4th quarter report was only down by t wo (2) percent. Mr. Sibbach also noted that bed tax was up slightly for the first two quarters. Councilmember Risley requested a copy of the proposed budget meeting schedule. Councilmember Risley inquired about the City's investment policies regarding the institutions they have deposited money with and the return on this money. • Mr. Sibbach reviewed the City's investment policies and procedures. Mr. Baxter stated that this meeting was to allow Council to give staff direction regarding preparation of fiscal year 1983-84 budget, and indicate areas for increased or decreased spending. Mr. Sibbach also noted that while the revenues for the next fiscal year will most likely be sufficient to cover current operating expenses, some capital projects may have to be cut, however he noted that this would be a Council decision. Mayor Shelton questioned the financial health of those "pay-as- you-go" programs such as water and sewer. Mr. Sibbach stated that the water program could probably continue as it is, at least for this next fiscal year, however the sewer fund could not maintain the same level of service without a rate increase. Mr. Sibbach stated that the EIarbor Department should be totally self-supporting this year. Mr. Baxter reviewed the proposed administrative budget for the next fiscal year, and stated that no major changes were foreseen, with the possible exception of property management services, which would be an area Council might want to consider increasing. Mr. Baxter briefly explained the legal services costs and how they were distributed in the last budget document. Mayor Shelton stated that it would be helpful if an itemized report could be prepared to illustrate the distribution of legal costs. Mr. Sibbach stated that a report could be prepared for inclusion in the budget document. Mr. Napper reviewed the projected Personnel budget, and stated that no major changes were foreseen. 2 MORRO BAY CITY COUNCIL Adjourned Meeting - February 14, 1983 P age Three Mr. Sibbach stated that Council would need to make a policy decision regarding the continuation of the Harbor audits, but no other changes were projected. S teve Wolter reviewed the projected Recreation budget, and noted t hat one anticipated request for increase might be in the facilities development area, to assist in complying with the ✓ equirement of the Parks and Recreation Element. Mr. Wolter also n oted that several programs that had high demand might be e xpanded. Councilmember Risley questioned the financial status of the P ARTNERS Program. Mr. Wolter noted that this Program had received donations during t he year, which allowed it to continue, but that without these donations, the program would not have been able to go on. (Councilmember Zeuschner arrived.) Murrel Crump stated that an increase in permit processing fees was expected, as well as a decrease in staff, however there might be additional increases needed for the Building Inspector's ✓ ehicle, word processing equipment as well as other smaller e quipment purchases. Mayor Shelton asked if the decrease in personnel might offset the o ther equipment increases. Mr. Crump noted that it might. Chief Howell stated that with recent and planned changes in staff allocation, no additional personnel would be requested, however there would be a need for capital expenditures for remodeling of t he police station, as well as new vehicles. Mr. Baxter noted that maintenance of both the Police and Fire Stations would need to include repair and remodeling costs in o rder to keep the buildings useable, as there had been water damage, termites, dry rot and plumbing and wiring problems that cannot be postponed any longer. Councilmember Risley questioned the continuation of the N eighborhood Watch Program, and its economic feasibility. Chief Howell stated that the program had been extremely effective in reducing overall burglaries by 25%, and it was hoped that the program would be continued and perhaps enhanced by a full time staff member. 3 MORRO BAY CITY COUNCIL Adjourned Meeting - February 14, 1983 P age Four Chief Zerr reported that the projected budget for the Fire Department would be basically status quo, with a continuation of the EMT II training as well as utilization of resereve firefighters as shift persosnnel. Chief Zerr noted that one area o f increase might come from an improvement in the dispatch center and possisble equipment purchase for this improvement. There was a discussion on the possibility of a "public -safety" o fficer, combining both Fire and Police needs. Councilmember Zeuschner suggested that a "public -safety" building might be reviewed by Council as a solution to the major building problems of the Fire and Police stations. Andy Anderson stated that the Public Works Department was looking at a continuation of this year's programs, with no major changes foreseen. Mr. Anderson outlined several problem areas, including t he water and sewer system upgrading. Mr. Anderson also noted t hat the County had corresponded with the City regarding the possibility of repair or reconstruction of the Twin Bridges and t his might be an area Council should consider. Jim Funk stated that the Harbor Department would remain status q uo as far as personnel needs, but would be requesting an additional vehicle, engine repair for the Harbor Patrol boat, and an additional two radios. Mr. Baxter noted that the Harbor Department would possibly show a surplus this year, and that the funds needed for these e xpenditures could come from this surplus, if available. Mayor Shelton asked if this surplus could be used to repay the General Fund the loans it had previously made to the Harbor Divison. Mr. Baxter stated that this repayment would begin as soon as the Department showed a surplus. Mr. Sibbach briefly reviewed the non -departmental costs, and n oted that several areas, such as aid to other agencies, would be strictly a Council policy decision, while other such as weed abatement and animal regulation would not be changed from previous years. Council then discussed the possibility of a two year budget, as well as general ideas for preparation of the budget document and suggestions for increasing the clarity of the budget document for all citizens. 4 MORRO BAY CITY COUNCIL Adjourned Meeting - February 14, 1983 Page Five Councilmember Risley suggested that an "All -Funds Summary" sheet be developed and felt that there should be a provision for a statement regarding depreciation similar to private enterprise's methods. Councilmember Risley also stressed the need for a balanced budget, and a decrease in operational costs. Councilmember Lemons stated that he would not be in favor of a two-year budget. Councilmember Zeuschner suggested that basic goals be developed to be included in the budget document, as well as statements of principal to be developed by Council. Mayor Shelton suggested that the staff combine the ✓ ecommendations of Council and develop some sort of philosophical statement for this years budget document regarding goals and o bjectives of the City. Mr. Ray Kaltenbach felt the City should develop a depreciation schedule. Mrs. Herminia Ward suggested that the water and sewer programs be ✓ un in a more businesslike manner so that they would be self- supporting. MOTION: Councilmember Lemons moved that the meeting be adjourned to the regular meeting of 2/14/83 at 7:30 p.m. The motion was seconded by Mayor Shelton and the meeting was adjourned at 6:24 p.m. by a unanimous vote of Council. (5-0) RESPECTFULLY SUBMITTED, PEG / .! CHANAN DEPUTY CITY CLERK 5