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HomeMy WebLinkAboutCC_1983-01-11 Special Meeting MinutesMORRO BAY CITY COUNCIL SPECIAL MEETING - JANUARY 11�, 1983 CITY HALL CONFERENCE ROOM:-. 7:00 P.M. (ADJOURNED CITY COUNCIL MEETING - 8:30 P.M.) Mayor Shelton called the meeting to order at 7:05 p.m., and announced that the purpose of this Special Meeting was to meet jointly with the Cayucos Sanitary District Board. ROLL CALL Morro Bay: Cayucos: Eugene R. Shelton John Lemons Bruce Risley Bud Zeuschner Paul Baxter Mike LeSage John Bressan Mike Wolski Gere Sibbach T. Schubert G. Minetti G. Boradori E. Murray J . Bergmueller Mayor Councilmember Councilmember Councilmember City Administrator City Attorney Public Works Director Engineering Assistant Finance Director President Boardmember Boardmember Boardmember Boardmember Gere Sibbach presented a report regarding potential cash flow problems. Mr. Sibbach informed the Council and Board that before EPA reimbursement is received, the City and District might be short $3.5 million dollars. Mr. Sibbach stated that one solution to this predicament would be a grant anticipation note. Mr. Sibbach stated that financing consultants were to do a feasibility study (at no cost for the study). There was general discussion regarding the record of EPA paybacks. MOTION: Councilmember Lemons moved that the City of Morro Bay and the Cayucos Sanitary District engage the financial consultants as suggested by the Finance Director, to conduct a feasibility study as outlined. The motion was seconded by Boardmember Bergmueller and carried by a unanimous roll call vote of Council and Board (10-0) Gere Sibbach then reported on various problems in determining how each agencies will be billed as per the recently approved JPA Mr. Sibbach stated that when this situation is arranged, each agency will be notified. There was a brief discussion regarding fiscal year dates, and Mr. Sibbach stated he would study the reasons for fiscal year January to January dates, as opposed to June to June dates. John Bressan commented on the flow meter problems and noted that the flow meters were to be used to establish billing, flow, etc. Mr. Bressan proposed a study of pump capability/energy to measure flow. Mr. Bressan emphasized the need to keep. track of capacity, and stated that Mr. Sibbach would submit a billing estimate. Mr. Louis Yu presented a status report on the Wastewater Treatment Plan project and the services Brown and Caldwell propose to provide. Mr. Yu noted several delays that have been encountered with state approvals, and requested a delay in the bid opening to February 23, with a pre -bid conference to be held February 9. MORRO BAY CITY COUNCIL Special Meeting - January 11, 1983 Page Two Mr. Yu itemized the pre -construction activities, and noted that the delay would also move back field staff's arrival date. There was a discussion regarding the number of prime contractors who would be bidding on the project. Brown and Caldwell will be responsible for evaluation of the bids once they are received reported Mr Yu MOTION: Councilmember Zeuschner moved to delay the date for opening of bids for Wastewater Treatment Plant Construction from 2/1/83 to 2/23/83 assuming there would be no problem with the State. The motion was , seconded by Councilmember Lemons, and carried unanimously by both Council and Board.. (10-0) John Bressan distributed a handout and reported that repairs to the plant had totaled $198,153.39 to date Mr. Bressan noted that all purchases and hours worked had been documented. He stated that the plant was working well and should continue to do so for the next 2-3 years. Mr. Bressan explained that it would be approximately 30 months from time of construction before the new plant is completed. President Schubert requested use of the hydro truck to clean Cayucos' discharge lines. Mr. Bressan stated that without making a committment, it would be desirable to share e quipment. Mr. Baxter noted that a report regarding the availability of the truck would be made and brought back to Cayucos. There was a brief discussion regarding waste disposal for campers and recreational ✓ ehicles, and Mr Bressan explained that there would be no practical method of keeping track of this unless a charge was levied, and this. might result in waste being disposed o f in unsanitary. ways. Mr. LeSage recommended that both agencies approved the deed exchange as agreed, pending staff approval. MOTION: Councilmember Lemons moved that the Mayor and Clerk be authorized to sign the Grant Deeds and that the City accept Cayucos's deed subject to approval by staff. The motion was seconded by Councilmember Zeuschner and carried unanimously (4-0-1) [Cayucos will take motion on deed exchange until their next regular meeting.] It was agreed that the next joint meeting would take place in April. MOTION: Upon motion by Councilmember Risley and second by Mayor Shelton, the Special Joint Meeting of the Morro Bay City Council and the Cayucos Sanitary Board was adjourned. (Unanimous vote 4-0-1) Mayor Shelton convened the adjourned City Council meeting at 8:30 p.m with the following members present: Mayor Shelton, Councilmembers Lemons, Risley, and Zeuschner. Also present were City Administrator Paul Baxter, Finance Director Gere Sibbach, Public Works Director John Bressan and Engineering Assistant Mike Wolski. MORRO BAY CITY COUNCIL ADJOURNED MEETING - JANUARY 11, 1983 Page Three 1. DALE MITCHELL, LEASE SITE 71, 72 Mr. Dale Mitchell was in attendance to address Council regarding his objection to backrent billing by the City for his Lease Sites. Mr. Jack Wallace provided Council with a background report on the appraisals of County Leases that was completed in July of 1982. Mr. Wallace explained that delays were encountered by the County Assessors Office, and the report was not completed on time. Mr. LeSage stated that although he did not disagree with the content of Mr. Mitchell's letter, he did point out that the lease clearly calls for readjustment. and that there are other issues to consider Mr. Mitchell stated that he was unfamiliar with the process of reappraisal and did not know that he would be billed for back rent. He stated that he felt he should not have to pay any of this back amount. Mr. Howard Gaines stated that it was the duty of the County Assessor's Office to reappraise the lease sites, and if the back rent is waived, it would amount to a gift of taxpayer's funds. Councilmember Lemons felt that this matter should be discussed in closed session as it involves potential litigation. Council tabled further discussion on this matter pending closed session. 2. OCS LEASE SALE 73 Mayor Shelton discussed a recent report regarding OCS Lease Sale 73, and the City's position on this matter. Councilmember Lemons noted that Ron DeCarliof SLO COG was working on this and could provide some sort of staff report. Mayor Shelton requested authorization to respond to the letter and to take this to the Mayor s meeting also. MOTION: Councilmember Zeuschner moved that Council authorize Mayor Shelton to respond on behalf of the Council to th,e report as stated, and transmit this to the Mayor's meeting as requested. The motion was seconded by Councilmember Risley and carried unanimously. (4-0-1) 3. MISCELLANEOUS Paul Baxter discussed the appointment of an Interim City Engineer pending completion of the recruitment process for Public Works Director, and recommended that Council approve the appointment of Byron (Andy). Anderson. MOTION: Mayor Shelton moved that Council adopt the Resolution as submitted appointing Byron Anderson as Interim City Engineer. The motion was seconded by Councilmember Lemons and carried_ unanimously. (4-0-1) MORRO BAY CITY COUNCIL ADJOURNED MEETING -.JANUARY 11, 1983 PAGE FOUR MOTION: Councilmember Risley moved that Council adopt the Resolution as submitted appointing Paul Baxter as the Project Manager and Grantee Reviewer for the Wastewater Treatment Plant project. The motion was seconded by Councilmember Zeuschner and carried. unanimously. (4-0-1) MOTION: Councilmember Risley moved that the meeting be adjourned to Closed Session to discussion litigation matters. The motion was seconded by Councilmember Zeuschner and carried unanimously. (4-0-1) The meeting was adjourned at 9:10 to Closed Session. The meeting reconvened at 10:15 p.m. to Open Session. No action was taken in Closed Sessior MOTION: Councilmember Zeuschner moved that the meeting be adjourned to the next regularly scheduled meeting of January 24, 1983. The motion was seconded by Mayor Shelton and the meeting was adjourned at 10:15 p.m. RESPECTFULLY SUBMITTED, /tt et -Az PAUL BAXTER .CITY CLERK