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HomeMy WebLinkAboutReso 91-22 Adopting Utility Division Supervisor Position and Job DescriptionRESOLUTION NO. 91-22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MORRO BAY, CALIFORNIA, APPROVING UTILITY DIVISION SUPERVISOR CLASSIFICATION AND JOB DESCRIPTION THE CITY COUNCIL City of Morro Bay, California WHEREAS, the Council desires to approve a new "Utility Division Supervisor" job classification and adopt a job description and set a compensation range for the classification; and, WHEREAS, the City and Service Employees International Union Local 620 (SEIU Local 620) met and conferred regarding the addition of the Utility Division Supervisor classification to the City's Miscellaneous Employees Unit and regarding compensation and job description for this classification. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Morro Bay does hereby: 1. The represented full-time classification of "Utility Division Supervisor" is hereby created. The classification will be included within the City's Miscellaneous Employees Unit, which is represented by the Service Employees International Union, Local 620 (SEIU Local 620). 2. The initial annual compensation for the Utility Division Supervisor classification shall be as follows: Step 1 Step 2 Step 3 Step 4 Step 5 84,175 88,383 92,802 97,443 102,315 3. The job description for the Utility Division Supervisor classification, attached hereto, is hereby adopted. 4. This resolution shall be effective as of the date of its adoption. PASSED AND ADOPTED by the City Council of the City of Morro Bay at a regular meeting thereof held on the 251 day of October 2022 by the following vote: AYES: Headding, Addis, Barton, Ford, Heller NOES: None ABSENT: None A T: G�MSe►. DANA SWANSON, City Clerk nI1R1 AMA /747R414 1 CITY OF MORRO BAY UTILITY DIVISION SUPERVISOR DEFINITION Under general direction, the Utilities System Supervisor leads and directs utilities operational staff and is responsible for supervising maintenance and operations of the Water Resources Center, wastewater collections system, water distribution and treatment system, including related facilities to ensure compliance with all Federal and State regulations. Operates equipment, treatment facilities, pump/lift stations, and related appurtenances as found in an advanced wastewater treatment facility, wastewater collection systems and water distribution systems. SUPERVISION RECEIVED AND EXERCISED Receives direct or general supervision from the Utility Division Manager or Public Works Director. The Utilities Division Supervisor has responsibility to regularly direct the Utility Leads in wastewater treatment, sewer collection system and water distribution/treatment; assists the Utility Division Manager in exercising technical and functional supervision over water and wastewater staff. When the Utility Division Manager is unavailable, this person may have the responsible charge for all Utility Division operations. This position may act as the Chief Plant Operator and/or Chief Treatment/Distribution Operator for the Utilities Division for Morro Bay. CLASS CHARACTERISTICS This is the supervisor class in the utilities operations series and serves as the senior member of the Utilities Division crew. This position requires a complete working knowledge and understanding of the City's water, advanced wastewater treatment, and collection systems. Responsibilities include assisting the Utility Division Manager organizing, supervising, reviewing, and evaluating the work of water, wastewater collections and advanced wastewater treatment plant operations and maintenance staff. Incumbents are expected to independently perform the full range of wastewater collections and advanced wastewater treatment plant operations and maintenance duties, including a complete working knowledge of wastewater treatment plant laboratory operations. Incumbents in this class may be required to perform qualitative and quantitative chemical, physical, and biological analysis of water and wastewater. Performance of the work requires the use of considerable leadership, independence, initiative, and discretion within established guidelines. ESSENTIAL DUTIES & RESPONSIBILITIES Management reserves the right to add, mods, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Supervises and trains assigned personnel in the operation and maintenance of the water distribution system, Water Resources Center and collection system; performs or assists with performance evaluations; and provides general leadership to operations and maintenance crews. • Plans, organizes, assigns, supervises, and reviews the work of assigned staff in the Utilities Division. • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services, projects, and programs; identifies resource needs; recommends and implements policies, procedures, and standards. • Ensures compliance with state and federal regulatory requirements. Oversees and ensures compliance with National Pollutant Discharge Elimination System (NPDES) permit and Waste Discharge Requirements (WDR) and Division of Drinking Water Permits. Utilities Systems Supervisor Page 2 of 6 • Supervises and participates in the daily operation of the wastewater section, including providing for adjustment of plant operations within prescribed limits to meet NPDES permit standards, changing conditions, and emergencies; and supervises and assists a crew of assigned personnel engaged in operating and maintaining utilities system facilities and appurtenances. • Assists in selection and promotion, and evaluation of employee performance; counsels employees, and initiates and implements work assignments and when needed disciplinary procedures. • Trains staff in work and safety procedures and in the operation and use of equipment and supplies; implements procedures and standards. • Monitors operations and activities of assigned operations division; identifies opportunities for improving service delivery methods and procedures; provides recommendations and implements process changes and improvements; reviews with appropriate management staff. • Determines and recommends equipment, materials, and staffing needs for assigned operations projects; participates in the annual budget preparation; prepares detailed cost estimates with appropriate justifications, as required; maintains a variety of records and prepares routine reports of work performance. • Identifies equipment problems; suggests methods of minimizing such problems in an operational setting. • Participates in planning and laying out maintenance projects; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in bid processes for vendor selection. • Participates in the administration of preventive maintenance, in-service training, and safety programs; ensures compliance with safety procedures. • Assists in the design, engineering, construction, and field inspection processes for Capital Improvement Program projects and private developments to ensure contractors' and developers' compliance with Agency standards; attends pre -construction meetings; performs detailed plan checks of construction and design to ensure adherence to established policy and sound engineering practices. • Performs the most technically advanced wastewater treatment plant operations, maintenance, and repair duties and provides technical assistance to staff. • Stays current on the status of new and pending regulatory legislation; recommends changes to current policies and procedures in order to comply with changes in legislation. • Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to assigned programs and projects. • Writes reports that present and interpret data, identify alternatives, and make and justify recommendations. • Maintains logs and records of work performed. • Answers questions and provides information to the public, investigates complaints, and recommends corrective actions to resolve issues. • May be required to respond to emergency calls and serve as incident commander. • As Chief Plant Operator, responsible for reporting plant operations to all applicable regulatory agencies in accordance with all permits for the various wastewater facilities. • Reports activities and conditions to Utilities Division Manager. • Performs other job -related duties as assigned. Utilities Systems Supervisor Page 3' of 6 QUALIFICATIONS Knowledge of: • Basic principles, practices, tools, and materials as they relate to the operation, cleaning, and preventive maintenance of advanced wastewater treatment, collection systems, water distribution and their associated facilities, and equipment. • Principles and practices of leadership and employee supervision, including work planning, assignment, review and evaluation, employee coaching and guidance, discipline, and the training of staff in work procedures. • Advanced principles and practices of wastewater treatment plant operations. • Procedures used in the repair, maintenance, and adjustment of advanced wastewater treatment plant equipment. • Mechanical, electrical, and hydraulic principles. • Advanced arithmetic and statistical techniques. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. • Basic principles and practices of budget and capital improvement program development, administration, and accountability. • Principles and practices of contract administration and evaluation. • Safe work methods, practices, and safety equipment regarding occupational hazards, including the handling and storage of hazardous chemicals. • Safe driving rules and practices. • Record keeping principles and procedures. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service to public and Agency staff, in person and over the telephone. • Basic principles and practices of qualitative and quantitative chemistry, mathematics, biology, and bacteriology; sampling procedures and equipment; safe work practices. • Knowledge of principles and practices of effective supervision. • Standard chemical and physical tests of wastewater, sludge, and related materials. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures. • Basic equipment troubleshooting principles and practices. • Basic mechanical, electrical, and hydraulic principles. • Basic arithmetic and statistical techniques. • Computers and a variety of computer software programs and record and log data. • Utilizes computerized asset management and maintenance software including Computerized Maintenance and Monitoring System (CMMS) (i.e., CityWorks, NextGen or equal); issues and monitors work orders and closes work orders when complete; maintains employee work time and schedules; keeps records; prepares necessary reports, logs, and activities. • Utilize SCADA (supervisory control and data acquisition) for plant operations and adjustments as needed. Ability to: • Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. • Effectively supervise, lead, train, coach, guide, plan, organize, schedule, assign, review, and evaluate the work of staff. • Organize, implement, and direct operations programs, projects, and activities. Utilities Systems Supervisor Page 4 of 6 • Interpret, apply, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. • Understand, interpret, and successfully communicate, orally and in writing, pertinent department and City policies and procedures. • Identify problems, research, and analyze relevant information, develop and present recommendations, and justification for solution. • Develop cost estimates for supplies and equipment. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Prepare clear and concise reports, correspondence, procedures, and other written materials. • Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and software programs. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. • Establish, maintain, and foster positive, effective, and harmonious working relationships with those contacted in the course of work. • Be on standby duty and respond to after-hours emergencies. • Operate, maintain, and repair a variety of wastewater treatment, disposal, and collection systems, facilities, and equipment. • Recognize and correct or report unusual, inefficient, or dangerous operating conditions. • Read a variety of gauges, charts, and meters, record data accurately and make appropriate process adjustments. • Perform the daily duties of the lab analyst. • Conduct standard chemical and physical tests of wastewater, sludge, and related materials. • Handle hazardous chemicals in a safe manner. • Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. • Assist in the development and implementation of all safety programs. • Set up and operate traffic area construction zones, including cones, barricades, and flagging. • Locate underground utilities by use of blueprints and electronic locating equipment in accordance with Underground Service Alert (USA) regulations. • Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. • Diagnose operating problems and take effective courses of action. • Follow department policies and procedures related to assigned duties. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. • Conduct routine chemical, biological, and bacteriological examinations and analyses. • Maintains routine documentation, including worksheet/ log sheet entries, sample documentation, and chain -of custody forms. Records data precisely and accurately. • Accurately perform complex mathematical calculations associated with the laboratory analysis of water and wastewater. • Maintain analytical laboratory equipment. • Communicate effectively, both oral and in written form. Utilities Systems Supervisor Page 5, of 6 • Organize time, staff and materials to meet deadlines. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Associate degree or completion of sixty (60) semester units at a college or university, either of which includes fifteen (15) units of basic science courses; and a minimum of five (5) years of progressively responsible experience in the operations of a wastewater treatment facility, water distribution system including two (2) years in a supervisory or lead position; and Licenses and Certifications • Possession of a valid Class C California driver's license. • Possession of a minimum Grade III Wastewater Treatment Plant Operator certificate issued by the State Water Resources Control Board (SWRCB). • Possession of an Advanced Water Treatment Operator Certification from the California Water Environment Association within twelve (12) months of employment or the date of entry into the position, if required by the State drinking water permit • Possession of a Grade II Water Treatment Plant Operator certificate T2 issued by the State Water Resources Control Board (S);VRCB) • Possession of a Grade III Water Distribution Operator certificate D3 issued by the State Water Resources Control Board (SWRCB). • Possession of a Collection System Maintenance Grade 1 Certification from the California Water Environment Association. Note: The education requirement may be waived with four (4) or more years of experience performing the functions of a Wastewater Treatment Plant Operator while certified as a Grade III operator or above. PHYSICAL DEMANDS Must possess mobility to work in and around standard wastewater collection systems and treatment plant facilities, and in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces, around machines and to climb and descend ladders, and to operate varied hand and power tools and equipment; vision to read printed materials and a computer screen; color vision to read gauges and identify appurtenances; and hearing and speech to communicate in person and over the telephone or radio. The job involves frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above -mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds, and heavier weights with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work partially indoors and partially in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances, odors, and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Utilities Systems Supervisor Page 6 of 6 WORKING CONDITIONS May be required to be on -call and to work various shifts or emergencies on evenings, weekends, and holidays. TOOLS & EQUIPMENT USED Motor vehicle, heavy equipment, commercial rated vehicles, generators, pumps, gauges, common hand and power tools, shovels, wrenches, detection devices, mobile radio, telephone, calculator, and a variety of lab equipment. SELECTION GUIDELINES Formal application, rating of education and experience, oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approved by the Morro Bay City Council on October 25, 2022